A verification of employment (VOE) letter, also known as an employment confirmation letter, is a crucial document used to confirm an individual’s employment history with a company. It serves various purposes, including supporting loan applications, visa applications, and background checks. The letter typically includes information such as the employee’s start date, job title, current salary, and employment status. Employers are often legally obligated to provide this information upon request from a current or former employee. Understanding the key elements and having access to various sample templates can significantly streamline the VOE process for HR departments and employees alike.
This article provides 18 different sample letters for verification of employment. Each sample is tailored to slightly different scenarios, allowing you to choose the template that best fits your specific needs. These templates cover a range of employment situations, including current employees, former employees, and those seeking specific details such as salary verification. By utilizing these templates, you can ensure that your verification letters are accurate, professional, and compliant with relevant legal requirements.
Sample Verification of Employment Letters
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date].
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is [Salary].
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date].
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title] since [Start Date]. Their performance has been consistently [Performance Level – e.g., satisfactory].
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is employed at [Company Name] as a [Job Title], with a start date of [Start Date]. Their current annual salary is [Salary]. This verification is provided for loan application purposes.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed by [Company Name] as a [Job Title]. They began their employment on [Start Date]. We are unable to disclose salary information without prior written consent from the employee.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter verifies that [Employee Name] is employed by [Company Name] as a [Job Title], starting on [Start Date]. They currently work an average of [Number] hours per week.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name]. They were hired on [Start Date] as a [Original Job Title] and were promoted to [Current Job Title] on [Promotion Date]. Their current annual salary is [Salary].
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is a full-time employee at [Company Name] as a [Job Title], starting on [Start Date]. Full-time employment at our company is defined as working a minimum of 35 hours per week.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title], starting on [Start Date]. Their current annual salary is [Salary]. This verification is provided in support of their visa application.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. Their last day of employment was [End Date].
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. They are eligible for rehire.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was previously employed by [Company Name]. Due to company policy, we are unable to disclose any further information without a signed release from the individual. Please have them contact us directly.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed by [Company Name] as a [Job Title] from [Start Date] to [End Date]. Their employment was continuous throughout this period.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter verifies that [Employee Name] is currently employed by [Company Name] as a [Job Title]. We are unable to provide further information at this time.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title], starting on [Start Date]. Their current annual salary is [Salary]. This verification is provided at the request of a government agency.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title], starting on [Start Date]. Their current annual salary is [Salary]. Please contact [Contact Person Name] at [Contact Email Address] for further inquiries.
Sincerely,
[HR Department]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms [Employee Name]‘s employment at [Company Name] as a [Job Title] since [Start Date].
Sincerely,
[HR Department]
Conclusion
Having a variety of verification of employment letter samples at your disposal simplifies the process and ensures accuracy. By utilizing these templates and customizing them to your specific requirements, you can efficiently respond to VOE requests while maintaining compliance and professionalism. Remember to always double-check the information provided and obtain the necessary consent from the employee before disclosing sensitive details like salary.
