An invitation letter for US immigration purposes is a crucial document for individuals applying for visas, particularly tourist (B-2) or business (B-1) visas. This letter demonstrates a clear intent to visit the United States temporarily and provides evidence of a genuine relationship with a US resident or citizen. It serves as supporting documentation for the applicant’s visa application, assuring the consular officer of their ties back home and intention to return after their visit.
A well-crafted invitation letter increases the chances of visa approval by showcasing the purpose of the visit, detailing the duration of stay, outlining financial responsibilities, and solidifying the applicant’s connection to the inviter. This guide provides sample invitation letters for various situations, emphasizing the key elements and information needed for a successful application. Remember to always adapt these samples to your specific circumstances and ensure accuracy and honesty in your statements.
US Immigration Invitation Letter Samples
Sample 1: Tourist Visa (B-2) – Family Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consulate Address]
Subject: Invitation Letter for B-2 Tourist Visa for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my [Relationship – e.g., mother, sister] [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at [Your Address].
I would like [him/her] to visit me from [Start Date] to [End Date]. During this time, we plan to [Briefly Describe Activities – e.g., visit local attractions, spend time with family]. I will be responsible for [his/her] accommodation and living expenses during [his/her] stay. I assure you that [Applicant’s Name] intends to return to [his/her] home country before the expiration of the authorized stay.
Thank you for considering this application.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Business Visa (B-1) – Conference/Meeting
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consulate Address]
Subject: Invitation Letter for B-1 Business Visa for [Applicant’s Name]
Dear Visa Officer,
This letter is to invite [Applicant’s Name], [Applicant’s Title] at [Applicant’s Company], located at [Applicant’s Address], to attend the [Conference/Meeting Name] to be held in [City, State], from [Start Date] to [End Date].
[Applicant’s Name] will be participating in [Briefly Describe Purpose – e.g., presenting a paper, attending workshops, meeting with clients]. All expenses, including travel and accommodation, will be covered by [Your Company Name / Applicant’s Company]. We confirm that [Applicant’s Name] is an essential employee and will return to [his/her] position at [Applicant’s Company] upon completion of this visit.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Title]
Sample 3: Tourist Visa (B-2) – Friend Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consulate Address]
Subject: Invitation Letter for B-2 Tourist Visa for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my friend, [Applicant’s Name], who resides at [Applicant’s Address], to visit me in the United States. I am a legal resident of the United States, residing at [Your Address]. I have known [Applicant’s Name] for [Number] years.
I would like [him/her] to visit me from [Start Date] to [End Date]. During [his/her] visit, we plan to explore the city, visit local landmarks, and enjoy cultural experiences. While [Applicant’s Name] is visiting, [he/she] will be staying at my home. [Applicant’s name] will be financially responsible for [his/her] own expenses; however, I will be providing accommodation and meals during [his/her] stay.
I am confident that [Applicant’s Name] intends to return to [his/her] home country after [his/her] visit. Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Tourist Visa (B-2) – Extended Family (Cousin, Aunt, Uncle)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consulate Address]
Subject: Invitation Letter for B-2 Tourist Visa for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my [Relationship – e.g., cousin, aunt], [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at [Your Address].
I would like [him/her] to visit from [Start Date] to [End Date]. I am looking forward to showing [him/her] around [mention city/state] and spending quality time together. We plan to visit [mention specific attractions or activities]. I will be providing accommodation and meals during [his/her] stay. While I am happy to assist with expenses, [Applicant’s name] has sufficient funds to cover the majority of [his/her] travel and spending.
I am confident that [Applicant’s Name] has every intention of returning to [his/her] home country after [his/her] trip. Thank you for considering [his/her] visa application.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Business Visa (B-1) – Training
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consulate Address]
Subject: Invitation Letter for B-1 Business Visa for [Applicant’s Name]
Dear Visa Officer,
This letter is to formally invite [Applicant’s Name], who holds the position of [Applicant’s Title] at [Applicant’s Company], located at [Applicant’s Address], to participate in a training program at our facilities in [City, State]. The training is scheduled to take place from [Start Date] to [End Date].
During this program, [Applicant’s Name] will receive specialized training in [Specific Training Area], which is essential for [his/her] role at [Applicant’s Company]. [Your Company Name] will be responsible for covering the costs of the training program. [Applicant’s Company] will be responsible for travel and accommodation expenses. We guarantee that [Applicant’s Name] will return to [his/her] position at [Applicant’s Company] upon completion of the training.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Title]
Sample 6: Tourist Visa (B-2) – Child Inviting Parent
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consulate Address]
Subject: Invitation Letter for B-2 Tourist Visa for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my [Mother/Father], [Applicant’s Name], who resides at [Applicant’s Address], to visit me in the United States. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at [Your Address].
I would like [him/her] to visit me from [Start Date] to [End Date]. I would like to have [him/her] here to celebrate [Holiday/Event – e.g., Thanksgiving, my birthday]. I will be responsible for providing [him/her] with accommodation, meals, and transportation during [his/her] stay. While I will be assisting with expenses, my [Mother/Father] also has personal funds available.
I assure you that my [Mother/Father] has strong ties to [his/her] home country and intends to return before the authorized stay expires. Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Business Visa (B-1) – Short-Term Consultation
[Your Company Name]
[Your Company Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consulate Address]
Subject: Invitation Letter for B-1 Business Visa for [Applicant’s Name]
Dear Visa Officer,
This letter serves as an invitation for [Applicant’s Name], a [Applicant’s Title/Profession] at [Applicant’s Company], located at [Applicant’s Address], to visit our company in [City, State] for a short-term consultation. The consultation is scheduled from [Start Date] to [End Date].
[Applicant’s Name]’s expertise in [Specific Area of Expertise] is highly valued, and we believe that [his/her] consultation will significantly benefit our ongoing projects. We will cover all expenses related to [his/her] stay, including travel, accommodation, and per diem. [Applicant’s Name] is an important member of [Applicant’s Company], and will be returning to [his/her] position at the conclusion of the consultation.
Thank you for your time and consideration of this request.
Sincerely,
[Your Signature]
[Your Typed Name]
[Your Title]
Conclusion
These invitation letter samples provide a solid foundation for crafting your own document. Remember to personalize the letter with specific details relevant to your situation and the applicant’s circumstances. Accuracy, honesty, and clarity are key to a successful visa application. Ensure you provide sufficient information to demonstrate the purpose of the visit, the relationship between the inviter and the applicant, and the applicant’s intention to return to their home country after their visit.
