Why Use Invoice Templates?
Creating invoices manually is time-consuming and prone to errors. Invoice templates offer a quick and easy solution for generating professional-looking invoices that accurately reflect the services rendered and amounts due. By using a template, you can save valuable time, reduce the risk of mistakes, and ensure consistency in your billing process. Templates also help you maintain a professional image, which can boost your credibility with clients.
Furthermore, consistent and well-designed invoices facilitate faster payments. Clear invoices with all necessary information, such as your contact details, the client’s information, itemized descriptions of services or products, payment terms, and due dates, leave no room for confusion and encourage prompt payment. With various template options available, you can select a style that best suits your brand and industry, further enhancing your professional image.
17 Types of Invoice Templates: Ready to Download
We’ve compiled a list of 17 versatile invoice templates to suit various business needs. Each template is designed for clarity and ease of use. Scroll down to see examples of invoice letter formats for each.
Explore these options and find the perfect invoice template to streamline your billing process. Each example below is just a *sample* and may need adjusting to fit your specific business and accounting needs. This is not a replacement for financial or legal advice.
Sample Invoice Letter Formats (17 Examples)
Template 1: Basic Invoice
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email]
Invoice #: INV-001
Date: [Date]
Bill To:
[Client Name]
[Client Address]
Description | Quantity | Unit Price | Total
— | — | — | —
[Service/Product Description] | [Quantity] | [Unit Price] | [Total Amount]
[Service/Product Description] | [Quantity] | [Unit Price] | [Total Amount]
Subtotal: [Subtotal]
Tax: [Tax Amount]
Total: [Total Amount]
Payment Terms: Net 30
Thank you for your business!
Template 2: Service Invoice
[Your Company Name & Logo]
Invoice #2023-002
[Date]
Billed To:
[Client Name]
[Client Address]
Service Provided | Hours | Rate | Amount
— | — | — | —
Consulting Services | 10 | $100 | $1000
Project Management | 5 | $120 | $600
Subtotal: $1600
Tax: $80
Total Due: $1680
Please remit payment within 15 days.
Template 3: Product Invoice
[Your Company Name]
INVOICE
[Date]
To:
[Customer Name]
[Customer Address]
Item | Quantity | Price | Total
— | — | — | —
Widget A | 2 | $50 | $100
Widget B | 1 | $75 | $75
Shipping: $10
Total: $185
Payment due upon receipt.
Template 4: Consulting Invoice
[Your Name/Company Name]
[Your Address]
Invoice #: [Invoice Number]
Date: [Date]
Client:
[Client Name]
[Client Address]
Description | Hours | Rate/Hour | Amount
— | — | — | —
Consulting Services | [Number of Hours] | $[Hourly Rate] | $[Amount]
Total: $[Total Amount]
Payment Terms: Due upon receipt. Please make checks payable to [Your Name/Company Name].
Template 5: Freelance Invoice
[Your Name]
[Your Email] | [Your Phone Number]
Invoice #: [Invoice Number]
Date: [Date]
Client: [Client Name]
Project: [Project Name]
Task | Hours | Rate | Total
— | — | — | —
[Description of Work] | [Number of Hours] | $[Hourly Rate] | $[Total Amount]
Total Due: $[Total Amount]
Payment Method: [Your Preferred Payment Method]
Template 6: Simple Invoice
[Company Name]
[Address]
Invoice Number: [Number]
Date: [Date]
To: [Customer Name]
Item | Description | Price | Quantity | Total
— | — | — | — | —
[Item Name] | [Description] | $[Price] | [Quantity] | $[Total]
Subtotal: $[Subtotal]
Tax: $[Tax]
Total: $[Total]
Payment Due: [Date]
Template 7: Professional Service Invoice
[Your Company Name & Logo]
Invoice #2023-003
[Date]
Billed To:
[Client Company]
[Client Address]
Service Provided | Hours | Rate | Amount
— | — | — | —
Design Service | 12 | $120 | $1440
Project Planning | 8 | $150 | $1200
Subtotal: $2640
Tax: $132
Total Due: $2772
Please remit payment within 30 days.
Template 8: Small Business Invoice
[Your Company Name]
INVOICE
[Date]
To:
[Customer Company]
[Customer Address]
Item | Quantity | Price | Total
— | — | — | —
Product X | 4 | $60 | $240
Product Y | 2 | $85 | $170
Shipping: $15
Total: $425
Payment due upon receipt.
Template 9: Graphic Design Invoice
[Your Name/Company Name]
[Your Address]
Invoice #: [Invoice Number]
Date: [Date]
Client:
[Client Company]
[Client Address]
Description | Hours | Rate/Hour | Amount
— | — | — | —
Logo Design | [Number of Hours] | $[Hourly Rate] | $[Amount]
Total: $[Total Amount]
Payment Terms: Due upon receipt. Please make checks payable to [Your Name/Company Name].
Template 10: Web Development Invoice
[Your Name]
[Your Email] | [Your Phone Number]
Invoice #: [Invoice Number]
Date: [Date]
Client: [Client Company]
Project: [Project Name]
Task | Hours | Rate | Total
— | — | — | —
[Description of Work] | [Number of Hours] | $[Hourly Rate] | $[Total Amount]
Total Due: $[Total Amount]
Payment Method: [Your Preferred Payment Method]
Template 11: Photography Invoice
[Company Name]
[Address]
Invoice Number: [Number]
Date: [Date]
To: [Customer Company]
Item | Description | Price | Quantity | Total
— | — | — | — | —
[Photography type] | [Description] | $[Price] | [Hours/shots] | $[Total]
Subtotal: $[Subtotal]
Tax: $[Tax]
Total: $[Total]
Payment Due: [Date]
Template 12: SEO Service Invoice
[Your Company Name & Logo]
Invoice #2023-004
[Date]
Billed To:
[Client Company]
[Client Address]
Service Provided | Hours | Rate | Amount
— | — | — | —
SEO Audit | 12 | $110 | $1320
Keyword Research | 8 | $130 | $1040
Subtotal: $2360
Tax: $118
Total Due: $2478
Please remit payment within 30 days.
Template 13: Marketing Invoice
[Your Company Name]
INVOICE
[Date]
To:
[Customer Company]
[Customer Address]
Item | Quantity | Price | Total
— | — | — | —
Ads Campaign | 4 | $500 | $2000
Campaign Reporting | 2 | $300 | $600
Shipping: $15
Total: $2615
Payment due upon receipt.
Template 14: Social Media Management Invoice
[Your Name/Company Name]
[Your Address]
Invoice #: [Invoice Number]
Date: [Date]
Client:
[Client Company]
[Client Address]
Description | Hours | Rate/Hour | Amount
— | — | — | —
Social Media Consulting | [Number of Hours] | $[Hourly Rate] | $[Amount]
Total: $[Total Amount]
Payment Terms: Due upon receipt. Please make checks payable to [Your Name/Company Name].
Template 15: Content Writing Invoice
[Your Name]
[Your Email] | [Your Phone Number]
Invoice #: [Invoice Number]
Date: [Date]
Client: [Client Company]
Project: [Project Name]
Task | Hours | Rate | Total
— | — | — | —
[Content type] | [Number of Hours] | $[Hourly Rate] | $[Total Amount]
Total Due: $[Total Amount]
Payment Method: [Your Preferred Payment Method]
Template 16: Virtual Assistant Invoice
[Company Name]
[Address]
Invoice Number: [Number]
Date: [Date]
To: [Customer Company]
Item | Description | Price | Quantity | Total
— | — | — | — | —
[VA services] | [Description] | $[Price] | [Hours] | $[Total]
Subtotal: $[Subtotal]
Tax: $[Tax]
Total: $[Total]
Payment Due: [Date]
Template 17: Event Planning Invoice
[Your Company Name & Logo]
Invoice #2023-005
[Date]
Billed To:
[Client Company]
[Client Address]
Service Provided | Hours | Rate | Amount
— | — | — | —
Venue Selection | 8 | $140 | $1120
Catering Arrangements | 8 | $110 | $880
Subtotal: $2000
Tax: $100
Total Due: $2100
Please remit payment within 30 days.
Conclusion: Choose the Right Template for Your Needs
Selecting the right invoice template can significantly improve your billing efficiency and professionalism. Consider the specific needs of your business, the type of services or products you offer, and your brand image when choosing a template. Remember to customize the template with your company logo, contact information, and payment terms to create a professional and effective invoice.
