Simple Invoice Templates for Tracking & Billing Hours Worked

Why Use an Invoice Template for Hours Worked?

Tracking and billing for hours worked accurately and efficiently is crucial for freelancers, contractors, and businesses alike. A well-designed invoice template streamlines this process, ensuring clear communication with clients, minimizing payment delays, and maintaining professional standards. It eliminates the need to create invoices from scratch each time, saving you valuable time and effort. It also helps you maintain consistent branding.

Key Elements of a Great Hours Worked Invoice Template

A good template includes essential information like your business name and contact details, the client’s information, an invoice number and date, a clear description of the work performed, the hourly rate, the total hours worked, and the total amount due. Payment terms, such as due date and accepted payment methods, should also be clearly stated. Consider adding a space for any applicable taxes or discounts. A unique invoice number is critical for recordkeeping.

Downloadable Invoice Templates for Hours Worked

Many free and customizable invoice templates are available online in various formats, such as Word, Excel, and PDF. These templates often provide pre-built sections for you to fill in your specific details, saving you time and ensuring a professional presentation. Look for templates that allow you to easily add your company logo and customize the color scheme to match your branding. Also, make sure the template is compatible with your accounting software.

Tips for Using Your Invoice Template Effectively

Always double-check all the information on your invoice before sending it to the client. Ensure that the hourly rate, hours worked, and total amount due are accurate. Send invoices promptly after the work is completed to avoid delays in payment. Follow up with clients if payment is not received by the due date. Maintain a record of all invoices sent and payments received for accounting purposes. Consider using invoicing software for advanced features like automatic reminders and payment tracking.

Sample Invoice Letter Templates for Hours Worked

Here are eight sample invoice letters based on the premise of hours worked:

1. [Your Company Name/Your Name]
   [Your Address]
   [Your Phone Number]
   [Your Email]

   [Date]

   [Client Name]
   [Client Address]

   Subject: Invoice for Services Rendered

   Dear [Client Name],

   Please find attached invoice #[Invoice Number] for services rendered between [Start Date] and [End Date]. Total hours worked: [Number of Hours] at a rate of [Hourly Rate]. Total amount due: [Total Amount]. Payment is due by [Due Date].

   Sincerely,
   [Your Name]

2. [Your Company Name/Your Name]

   Invoice
   Invoice Number: [Invoice Number]
   Date: [Date]
   Bill To: [Client Name]
   Description: Professional services rendered – [Project Name]
   Hours Worked: [Number of Hours]
   Hourly Rate: [Hourly Rate]
   Total: [Total Amount]
   Payment Terms: Net 30

3. [Your Company Name/Your Name]
   Invoice #[Invoice Number]
   Date: [Date]

   To: [Client Name]

   For: Consulting Services – [Brief Description]
   [Start Date] – [End Date]: [Number of Hours] hours @ [Hourly Rate]/hour = [Total Amount]

   Thank you for your business!

4. Subject: Invoice for Freelance Work

   Hi [Client Name],

   Here’s the invoice for the freelance work completed from [Start Date] to [End Date]. The invoice number is [Invoice Number], and it includes [Number of Hours] hours of work at a rate of [Hourly Rate]. Total amount due: [Total Amount]. Let me know if you have any questions.

5. [Your Company Name/Your Name] – Invoice
   Client: [Client Name]
   Date: [Date]
   Invoice Number: [Invoice Number]

   Description | Hours | Rate | Total
   —|—|—|—
   [Task Description] | [Number of Hours] | [Hourly Rate] | [Total for Task]
   Total Due: [Total Amount]

6. Dear [Client Name],

   Attached you will find invoice [Invoice Number] for services provided. Details: [Service Details]. Hours: [Number of Hours]. Rate: [Hourly Rate]. Total Due: [Total Amount]. Please remit payment within 14 days.

7. Invoice for Services
   From: [Your Company Name/Your Name]
   To: [Client Name]
   Invoice #: [Invoice Number]
   Date: [Date]

   Line Item | Description | Quantity | Rate | Amount
   —|—|—|—|—
   Hourly Labor | [Description of work] | [Number of Hours] | [Hourly Rate] | [Total Amount]

   Total: [Total Amount]

8. Subject: Your Invoice from [Your Company Name]

   Hello [Client Name],

   Attached is invoice [Invoice Number] for [Number of Hours] hours of [Service Provided] at [Hourly Rate], totaling [Total Amount]. Kindly make the payment by [Due Date]. Thank you!