Creating professional invoices is crucial for any t-shirt business, whether you’re selling custom designs, bulk orders, or individual pieces. A well-structured invoice not only ensures accurate billing but also enhances your brand’s image and professionalism. Using a dedicated t-shirt invoice template simplifies the process, saving you time and reducing the risk of errors. This also helps in maintaining good customer relationships through transparent and clear communication.
These templates come in various formats, like Word, Excel, or PDF, offering flexibility to suit your preferred workflow. Many templates are free to download and fully customizable, allowing you to add your company logo, contact information, and specific details about the t-shirt order, such as quantity, sizes, colors, design specifications, and unit price. Ensure to clearly outline any applicable taxes or shipping charges.
Consider including payment terms on your invoice, specifying the due date and accepted payment methods (e.g., credit card, PayPal, bank transfer). Some templates also allow you to track invoice status (sent, viewed, paid) which is helpful for managing your accounts receivable. A clearly designed invoice leads to faster payments and better financial management of your t-shirt business. Remember to keep a copy of all invoices for your records.
Sample T-Shirt Invoice Letter Examples
[Date]
[Client Name]
[Client Address]
Invoice Number: [Invoice Number]
Due Date: [Due Date]
Description: Custom T-Shirt Order
Quantity: 100
Unit Price: $15.00
Total: $1500.00
Thank you for your business!
[Your Address]
Invoice: [Invoice Number]
Date: [Date]
Bill To: [Client Name]
[Client Address]
Item: T-Shirts – Design: [Design Name]
Quantity: 50
Price per Shirt: $12.00
Subtotal: $600.00
Tax (6%): $36.00
Total: $636.00
Payment due within 30 days. Thank you!
[Your Phone Number]
[Your Email]
INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Bill to:
[Customer Name]
[Customer Address]
Description | Quantity | Price | Total
—————————————————–
Custom T-Shirts | 25 | $18.00 | $450.00
Subtotal: $450.00
Shipping: $25.00
Total: $475.00
Thank you for your order! Payment accepted via PayPal or bank transfer.
[Your Company Address]
INVOICE
Number: [Invoice Number]
Date: [Date]
To:
[Client Company Name]
[Client Contact Person]
[Client Address]
Item | Description | Quantity | Unit Price | Amount
—————————————————————————
T-Shirts | Custom Printed T-Shirts (Design #[Design Number]) | 150 | $10.00 | $1500.00
Subtotal: $1500.00
Discount (5%): $75.00
Total: $1425.00
Terms: Net 30 days. Please reference invoice number when making payment.
[Sender Address]
INVOICE
Invoice Number: [Invoice Number]
Date Issued: [Date]
Due Date: [Date]
Bill To:
[Client Name]
[Client Address]
Description Quantity Price/Unit Total
Custom T-Shirt Printing 100 $12.00 $1200.00
Graphic Design Services 1 $100.00 $100.00
Subtotal: $1300.00
Tax (5%): $65.00
Shipping: $20.00
Total: $1385.00
Notes: Thank you for your business!
Payment Methods: PayPal, Credit Card
[Your Company Phone Number]
[Your Company Email]
INVOICE
Invoice #: [Invoice Number]
Date: [Date]
BILL TO
[Customer Company Name]
[Customer Contact Name]
[Customer Address]
Description Quantity Unit Price Total
—————————————————
T-Shirts – White, Size L 50 $10.00 $500.00
T-Shirts – Black, Size M 50 $10.00 $500.00
Screen Printing Setup Fee 1 $50.00 $50.00
Subtotal: $1050.00
Tax (8%): $84.00
Total: $1134.00
Thank you for your business! Payment is due within 15 days.
[Your Address]
[Your Phone Number]
INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Bill To:
[Client’s Name]
[Client’s Address]
Description Qty Rate Amount
———————————————-
Custom T-Shirt Printing 100 $15.00 $1500.00
Subtotal: $1500.00
Discount (10%): -$150.00
Total: $1350.00
Payment Terms: Net 30
We appreciate your business!
[Company Address]
INVOICE
Invoice #: [Invoice Number]
Date: [Date]
Due Date: [Date]
Bill to:
[Client Name]
[Client Address]
Item Description Qty Unit Price Total Price
————————————————————————————————-
T-Shirts Gildan 5000 – White 200 $8.00 $1600.00
Printing Setup (Screen Charge) 1 $75.00 $75.00
Subtotal: $1675.00
Sales Tax (7%): $117.25
Total: $1792.25
Notes: Please pay within 30 days.
[Your Company Website]
[Your Company Email]
INVOICE
Invoice Number: [Invoice Number]
Invoice Date: [Date]
Bill To:
[Client’s Full Name]
[Client’s Shipping Address]
Description Quantity Rate/Price Total
——————————————————-
Custom Printed T-Shirts (Design 1) 150 $11.00 $1650.00
Rush Order Fee 1 $100.00 $100.00
Subtotal: $1750.00
Shipping & Handling: $50.00
Grand Total: $1800.00
Terms & Conditions:
Payment due upon receipt.
[Your Business Phone Number]
INVOICE
Invoice #: [Invoice Number]
Date Issued: [Date]
Due Date: [Date]
Invoice To:
[Recipient Name]
[Recipient Address]
Item Description Qty Price/Each Total
——————————————————-
Custom Screen Printed T-Shirts 50 $13.50 $675.00
Design Setup Fee 1 $40.00 $40.00
Subtotal: $715.00
Sales Tax (6%): $42.90
Shipping: $20.00
Total: $777.90
INVOICE
Invoice Number: [Invoice Number]
Invoice Date: [Date]
Bill To:
[Client’s Company]
ITEM DESCRIPTION QTY PRICE EACH AMOUNT
—————————————————-
Printed T-shirts 75 $12.00 $900.00
Design Adjustment Fee 1 $25.00 $25.00
Subtotal: $925.00
Shipping: $20.00
TOTAL: $945.00
Payment due within 15 days.
[Your Company Address]
INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Due Date: [Date]
Bill to:
[Customer’s Name]
[Customer’s Address]
Item Description Qty Rate/Price Total
—————————————————-
Custom Printed T-shirts (100%) Cotton 200 $9.50 $1900.00
Subtotal: $1900.00
Discount: $100.00
TOTAL: $1800.00
Payment is due upon receipt of the invoice.
INVOICE
Invoice Number: [Invoice Number]
Date: [Date]
Bill To:
[Contact’s Name]
[Client’s Company]
Item Description Qty Unit Price Amount
—————————————————-
Custom T-Shirt Order 50 $15.00 $750.00
Subtotal: $750.00
Tax: $50.00
TOTAL: $800.00
Thanks for your Business!
[Your Address]
[Contact Information]
INVOICE
Invoice # [Invoice Number]
Date of Issue [Date]
Bill To:
[Recipient’s Name]
[Business or Address]
Item Description Unit Price Qty Amount
————————————————-
T-Shirt Printing – Small Run $10.00 75 $750.00
Subtotal: $750.00
Shipping: $25.00
Total: $775.00
Notes: Due upon receipt
In conclusion, utilizing a t-shirt invoice template streamlines your billing, enhances your brand, and ensures accurate financial tracking. Choose a template that fits your business needs, customize it thoroughly, and always maintain a record of your invoices. This will lead to smoother transactions and stronger client relationships.
