The conclusion of a cover letter holds considerable weight. It serves as a final opportunity to reinforce the applicant’s qualifications and leave a lasting positive impression on the prospective employer. A poorly executed closing can undermine even the strongest introduction and body paragraphs, while a thoughtfully crafted conclusion can significantly improve an application’s chances of advancing to the interview stage. The closing should be concise, impactful, and reflect professionalism and attention to detail.
Beyond the Simple “Sincerely”: Exploring Closing Options
While a simple “Sincerely” remains acceptable, exploring alternative closings can add a touch of personalization and enhance the overall impact. Consider the context of the job application and the relationship established with the hiring manager throughout the letter. Options include:
- Respectfully: Suitable for formal settings and applications to senior-level positions.
- Cordially: A slightly less formal yet still professional choice.
- Best regards: A common and versatile option suitable for a range of professional contexts.
- Kind regards: Similar to “Best regards,” conveying warmth and professionalism.
The selection should align with the overall tone and style of the cover letter, maintaining consistency and coherence.
Formatting Your Cover Letter Closing for Maximum Impact
The formatting of the closing plays a crucial role in projecting professionalism and enhancing readability. Several key aspects should be considered:
Spacing and Alignment
Leave two to three blank lines between the final paragraph of the letter’s body and the closing salutation. This provides visual separation and improves the overall presentation. Align the closing to the left margin, maintaining consistency with the rest of the letter’s text.
Typed Signature
After the chosen closing, type your full name. Avoid using nicknames or informal variations. The typed name provides clarity and ensures legibility, especially when considering digital submissions.
Handwritten Signature (for physical copies)
If submitting a physical copy of the cover letter, add a handwritten signature above your typed name. Use a professional-looking pen and ensure your signature is neat and legible. This adds a personal touch and reflects attention to detail.
Contact Information
Below your typed name, include your phone number and email address. This provides the employer with convenient ways to contact you for further information or to schedule an interview. Ensure the contact information is accurate and up-to-date.
Read Also: Perfect Letter Setup: A Step-by-Step Guide
Avoiding Common Mistakes in Cover Letter Closings
Several common errors can detract from the effectiveness of the cover letter closing. Careful attention to these points can prevent avoidable mistakes:
Overly Casual Closings
Avoid using informal or overly casual closings such as “Thanks,” “Cheers,” or “Talk to you soon.” These can undermine the professional tone and diminish the impact of the application.
Inconsistent Formatting
Maintain consistency in formatting throughout the cover letter. Use the same font, font size, and spacing for the closing as used in the rest of the document. Inconsistent formatting can appear unprofessional and detract from the overall presentation.
Missing Contact Information
Always include your contact information after your signature. Failing to do so makes it difficult for the employer to contact you, potentially hindering your chances of securing an interview.
Grammatical Errors and Typos
Proofread the closing carefully to ensure there are no grammatical errors or typos. These errors can create a negative impression and undermine the overall credibility of the application. Utilize grammar and spell-check tools to ensure accuracy.
Crafting a Compelling Call to Action (Optional)
While not always necessary, a concise and well-placed call to action can subtly reinforce the applicant’s interest and enthusiasm. This should be carefully considered and integrated seamlessly into the closing, avoiding any sense of pressure or over-eagerness. Examples include:
- “I look forward to discussing my qualifications further in an interview.”
- “Thank you for your time and consideration. I welcome the opportunity to discuss this further.”
- “I am available for an interview at your earliest convenience.”
The choice of call to action should be tailored to the specific job and the overall tone of the cover letter.
The Impact of a Strong Closing on Interview Prospects
A strong cover letter closing contributes significantly to the overall success of the job application. It leaves a lasting impression on the reader, reinforcing the applicant’s key qualifications and demonstrating professionalism and attention to detail. This can significantly improve the chances of securing an interview. A well-crafted closing acts as a final persuasive element, encouraging the employer to consider the application further.
Beyond the Immediate Impact: Long-Term Professionalism
The closing of a cover letter extends beyond the immediate impact on a single job application. It showcases the applicant’s professionalism and attention to detail, attributes valued by employers across diverse industries. Consistency in demonstrating these qualities throughout the job search process can enhance an applicant’s overall professional image and reputation.
Reinforcing Key Skills and Attributes
The closing provides a final opportunity to subtly reinforce key skills and attributes highlighted in the letter’s body. A concise and well-written closing can serve as a powerful reminder of the applicant’s suitability for the role. This reinforces the overall message and leaves a positive lasting impression.
Setting the Tone for Future Interactions
The closing sets the tone for future interactions between the applicant and the employer. A professional and well-crafted closing fosters a positive first impression, which can be crucial in establishing a strong working relationship if the application is successful.
Review and Refinement: Ensuring Professionalism
Before submitting the cover letter, thorough review and refinement are essential. Check for any grammatical errors, typos, or inconsistencies in formatting. Ensure the closing aligns with the overall tone and style of the letter, reflecting professionalism and attention to detail. Seeking feedback from a trusted colleague or mentor can provide valuable insights and help identify areas for improvement.
Utilizing Proofreading Tools
Utilize grammar and spell-check tools to identify and correct any errors. These tools can significantly improve the accuracy and professionalism of the cover letter, enhancing the overall presentation and impact. However, remember that these tools are not foolproof and human review remains essential.
Conclusion: The Unsung Hero of Successful Applications
The cover letter closing, often overlooked, plays a crucial role in the overall success of a job application. A thoughtfully crafted and professionally executed closing leaves a positive and lasting impression, enhancing the chances of securing an interview. By paying close attention to the details discussed in this guide, applicants can significantly improve their prospects and demonstrate the professionalism and attention to detail that employers value highly.
