Streamline Your Shipping Billing Process
Managing shipping invoices can be time-consuming, especially for small businesses. A well-designed shipping invoice template streamlines the process, ensuring accurate billing and faster payments. Using a template helps you avoid errors, maintain consistency, and project a professional image to your clients. This ultimately saves you time and resources, allowing you to focus on growing your business. A clear invoice is essential for good customer relations and prompt payment.
Key Elements of an Effective Shipping Invoice
An effective shipping invoice should include essential details such as your company name and contact information, the client’s name and address, a unique invoice number, the date of issue, and a clear breakdown of all charges. This breakdown should include items such as base shipping cost, fuel surcharges, insurance fees (if applicable), handling fees, and any applicable taxes. Clearly outlining these costs prevents confusion and facilitates easier payment for your clients. Don’t forget to add clear payment terms, including the due date and accepted payment methods.
Free & Customizable Templates for Your Needs
We offer a range of free and customizable shipping invoice templates designed to meet the specific needs of different businesses. These templates are available in various formats, including Microsoft Word, Excel, and PDF. You can easily adapt them by adding your company logo, adjusting the layout, and modifying the fields to match your requirements. Using a template ensures consistency across all your invoices and saves you significant time compared to creating them from scratch each time. Consider adding a field for tracking numbers as well.
Sample Shipping Invoice Details
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-001
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services
Quantity: 1
Rate: $50.00
Subtotal: $50.00
Fuel Surcharge (10%): $5.00
Insurance: $2.00
Handling Fee: $3.00
Sales Tax (6%): $3.60
Total: $63.60
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-002
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Express Delivery
Quantity: 1
Rate: $75.00
Subtotal: $75.00
Fuel Surcharge (15%): $11.25
Insurance: $4.00
Handling Fee: $5.00
Sales Tax (6%): $5.70
Total: $100.95
Payment Terms: Net 15
Please remit payment within 15 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-003
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Bulk Order
Quantity: 5 Boxes
Rate per Box: $30.00
Subtotal: $150.00
Fuel Surcharge (8%): $12.00
Insurance: $7.00
Handling Fee: $10.00
Sales Tax (6%): $10.74
Total: $189.74
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-004
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Fragile Items
Quantity: 1
Rate: $60.00
Subtotal: $60.00
Fuel Surcharge (10%): $6.00
Insurance: $5.00
Handling Fee: $7.00
Sales Tax (6%): $4.62
Total: $82.62
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-005
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – International
Quantity: 1
Rate: $120.00
Subtotal: $120.00
Fuel Surcharge (12%): $14.40
Insurance: $10.00
Handling Fee: $15.00
Sales Tax (0% – International): $0.00
Total: $159.40
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-006
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services
Quantity: 1
Rate: $45.00
Subtotal: $45.00
Fuel Surcharge (10%): $4.50
Insurance: $1.50
Handling Fee: $2.50
Sales Tax (6%): $3.15
Total: $56.65
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-007
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Overnight
Quantity: 1
Rate: $90.00
Subtotal: $90.00
Fuel Surcharge (15%): $13.50
Insurance: $5.00
Handling Fee: $8.00
Sales Tax (6%): $6.93
Total: $123.43
Payment Terms: Net 15
Please remit payment within 15 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-008
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Large Package
Quantity: 1
Rate: $80.00
Subtotal: $80.00
Fuel Surcharge (12%): $9.60
Insurance: $6.00
Handling Fee: $7.00
Sales Tax (6%): $6.16
Total: $108.76
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-009
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Standard
Quantity: 1
Rate: $40.00
Subtotal: $40.00
Fuel Surcharge (8%): $3.20
Insurance: $2.00
Handling Fee: $3.00
Sales Tax (6%): $2.83
Total: $51.03
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-010
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Multiple Boxes
Quantity: 3
Rate: $35.00
Subtotal: $105.00
Fuel Surcharge (10%): $10.50
Insurance: $5.00
Handling Fee: $7.00
Sales Tax (6%): $7.65
Total: $135.15
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-011
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Oversized Item
Quantity: 1
Rate: $100.00
Subtotal: $100.00
Fuel Surcharge (12%): $12.00
Insurance: $8.00
Handling Fee: $10.00
Sales Tax (6%): $7.80
Total: $137.80
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-012
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Urgent Delivery
Quantity: 1
Rate: $85.00
Subtotal: $85.00
Fuel Surcharge (15%): $12.75
Insurance: $6.00
Handling Fee: $8.00
Sales Tax (6%): $6.41
Total: $118.16
Payment Terms: Net 15
Please remit payment within 15 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-013
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Hazardous Materials
Quantity: 1
Rate: $150.00
Subtotal: $150.00
Fuel Surcharge (18%): $27.00
Insurance: $15.00
Handling Fee: $20.00
Sales Tax (6%): $11.52
Total: $223.52
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-014
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services
Quantity: 1
Rate: $55.00
Subtotal: $55.00
Fuel Surcharge (10%): $5.50
Insurance: $2.50
Handling Fee: $3.50
Sales Tax (6%): $3.96
Total: $70.46
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-015
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – 2-Day Delivery
Quantity: 1
Rate: $70.00
Subtotal: $70.00
Fuel Surcharge (12%): $8.40
Insurance: $4.00
Handling Fee: $6.00
Sales Tax (6%): $5.32
Total: $93.72
Payment Terms: Net 15
Please remit payment within 15 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-016
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Special Handling
Quantity: 1
Rate: $95.00
Subtotal: $95.00
Fuel Surcharge (10%): $9.50
Insurance: $7.00
Handling Fee: $10.00
Sales Tax (6%): $7.35
Total: $128.85
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-017
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services
Quantity: 1
Rate: $65.00
Subtotal: $65.00
Fuel Surcharge (10%): $6.50
Insurance: $3.00
Handling Fee: $4.00
Sales Tax (6%): $4.71
Total: $83.21
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-018
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Economy Shipping
Quantity: 1
Rate: $30.00
Subtotal: $30.00
Fuel Surcharge (8%): $2.40
Insurance: $1.50
Handling Fee: $2.00
Sales Tax (6%): $2.12
Total: $38.02
Payment Terms: Net 30
Please remit payment within 30 days of the invoice date. Thank you for your business!
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]
Invoice Number: SHP-019
Date: October 26, 2023
Bill To:
[Client Name]
[Client Address]
Description: Shipping Services – Third Party Billing
Quantity: 1
Rate: $75.00
Subtotal: $75.00
Fuel Surcharge (10%): $7.50
Insurance: $5.00
Handling Fee: $6.00
Sales Tax (6%): $5.61
Total: $99.11
Payment Terms: Net 30
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