Sending professional and timely invoice emails is crucial for maintaining healthy cash flow and strong client relationships. A well-crafted invoice email not only clearly presents the payment details but also reinforces your professionalism. Using a template ensures consistency and saves you valuable time. This article provides a variety of email templates you can customize to fit your specific needs.
The key to a successful invoice email is clarity. Include all essential information: the invoice number, due date, total amount due, a brief description of the services or products provided, and your preferred payment methods. Consider attaching the invoice as a PDF for easy viewing and printing. Always maintain a polite and professional tone, even when dealing with overdue invoices.
Remember to tailor your email to each client. A generic email can feel impersonal. Refer to the client by name, and if appropriate, mention the specific project or service related to the invoice. Also, make it easy for clients to contact you if they have questions. Providing a clear call to action, such as a link to online payment or instructions on how to make a bank transfer, can streamline the payment process.
Invoicing your client is a fundamental aspect of your business and crucial for you to get paid for the services you rendered. With these 24 templates, you can easily invoice clients for your services.
Sample Invoice Email Templates
Subject: Invoice [Invoice Number] from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
If you have any questions, please don’t hesitate to contact me.
Thank you for your business.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Reminder: Invoice [Invoice Number] Due Soon
Dear [Client Name],
This is a friendly reminder that invoice [Invoice Number] for [Amount] is due on [Due Date].
A copy of the invoice is attached for your convenience.
Please let me know if you have already made the payment.
Thank you,
[Your Name]
Subject: Overdue Invoice [Invoice Number]
Dear [Client Name],
This is a reminder that invoice [Invoice Number] for [Amount], which was due on [Due Date], is now overdue.
Please remit payment as soon as possible. If you have already sent the payment, please disregard this email.
If you have any questions or require a copy of the invoice, please let me know.
Thank you,
[Your Name]
Subject: Final Notice: Overdue Invoice [Invoice Number]
Dear [Client Name],
This is a final notice regarding overdue invoice [Invoice Number] for [Amount], which was due on [Due Date].
We have sent several reminders and have yet to receive payment. Please remit payment immediately to avoid further action.
Please contact us within [Number] days to discuss payment options.
Sincerely,
[Your Name]
Subject: Invoice [Invoice Number] with [Discount Percentage]% Discount from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. As a valued client, we are offering a [Discount Percentage]% discount on this invoice, bringing the total due to [Discounted Amount].
The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
If you have any questions, please don’t hesitate to contact me.
Thank you for your continued business.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] with Early Payment Discount from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount].
Pay before [Discounted Date] and receive a [Discount Percentage]% discount, bringing the total due to [Discounted Amount]. After [Discounted Date], the full amount of [Amount] will be due by [Due Date].
You can pay the invoice via [Payment Methods].
If you have any questions, please don’t hesitate to contact me.
Thank you for your business.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] – Milestone [Milestone Number] Completion from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for the completion of milestone [Milestone Number] on the [Project Name] project. The invoice total is [Amount] and is due by [Due Date].
You can pay the invoice via [Payment Methods].
We are excited to continue working with you on the next phase of the project.
If you have any questions, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] from [Your Company Name]
Hi [Client Name],
Hope you’re having a great week!
Attached is invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
Let me know if you have any questions.
Best regards,
[Your Name]
Subject: Invoice [Invoice Number] from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
You can easily pay online here: [Payment Link]
If you have any questions, please don’t hesitate to contact me.
Thank you for your business.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] – [Subscription Plan] Subscription for [Month] from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for your [Subscription Plan] subscription for the month of [Month], totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
Thank you for your continued subscription!
If you have any questions, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] with a detailed breakdown of the services provided, totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
If you have any questions regarding the breakdown, please don’t hesitate to contact me.
Thank you for your business.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] from [Your Company Name] + Your Feedback Matters
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
We value your opinion! We would appreciate it if you could take a few minutes to provide feedback on your experience with us: [Feedback Link]
Thank you for your business and your feedback!
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] – Consulting Services from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for our consulting services provided on [Date(s)] totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
We enjoyed working with you and helping you achieve your goals.
If you have any questions, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] – Overdue with Late Fee
Dear [Client Name],
This is a notice regarding overdue invoice [Invoice Number] which was due on [Due Date]. A late fee of [Late Fee Amount] has now been added to the original amount of [Original Amount], bringing the total due to [Total Amount with Late Fee].
Please remit payment immediately to avoid further fees.
If you have any questions or require a copy of the invoice, please let us know.
Thank you,
[Your Name]
Subject: Invoice [Invoice Number] – Payment Plan Options Available
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
If you are unable to pay the full amount by the due date, we offer flexible payment plans. Please contact us to discuss your options.
You can pay the invoice via [Payment Methods].
If you have any questions, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] – Following Up on Our Conversation
Dear [Client Name],
As discussed, please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
It was a pleasure speaking with you. Please let me know if you have any questions.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] from [Your Company Name] – Including Tax Details
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. This invoice includes [Tax Rate]% tax, amounting to [Tax Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
If you require any further clarification regarding the tax information, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] – Freelance [Service Provided] from [Your Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for the freelance [Service Provided] work completed for you. The total amount due is [Amount], payable by [Due Date].
You can make payment via [Payment Methods].
Thank you for the opportunity to work with you on this project. I look forward to collaborating again in the future.
Best Regards,
[Your Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] from [Your Company Name] – Thank You!
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
Thank you for your continued business and loyalty! We appreciate your partnership.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] from [Your Company Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
For any questions regarding this invoice, please contact our customer service team at [Customer Service Email Address] or [Phone Number].
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] – Thank You for Your Support!
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] that we are donating to [Charity Name] on your behalf. The value of these services is [Amount].
This invoice serves as a record of the donation. No payment is required.
Thank you for your commitment to [Charity Name] and your continued partnership!
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] from [Your Company Name] – Wire Transfer Instructions
Dear [Client Name],
Please find attached invoice [Invoice Number] for [brief description of services/products] totaling [Amount]. The invoice is due by [Due Date].
To pay via wire transfer, please use the following information:
Bank Name: [Bank Name]
Account Name: [Account Name]
Account Number: [Account Number]
SWIFT Code: [SWIFT Code]
Please include the invoice number in the wire transfer reference.
If you have any questions, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Revised Invoice [Invoice Number] from [Your Company Name]
Dear [Client Name],
Please find attached the *revised* invoice [Invoice Number], replacing the previous version. The revised total amount due is [Amount] and is due by [Due Date]. The revision was made due to [brief explanation of revision].
You can pay the invoice via [Payment Methods].
We apologize for any inconvenience this may cause. If you have any questions, please don’t hesitate to contact me.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
Subject: Invoice [Invoice Number] Following Up on [Project Name]
Dear [Client Name],
Following our recent discussion and resolution regarding [mention the point of contention], please find attached invoice [Invoice Number] for the agreed-upon amount of [Amount] for the [Project Name] project. The invoice is due by [Due Date].
You can pay the invoice via [Payment Methods].
We appreciate your understanding and are happy to have resolved this issue. Please don’t hesitate to reach out if you have any further questions.
Sincerely,
[Your Name]
[Your Company Name]
[Your Contact Information]
By using these templates and adapting them to your specific needs, you can significantly improve your invoicing process. Remember to be clear, professional, and proactive in your communication. Consistent and well-managed invoicing is essential for the financial health and success of your business. Regularly review and update your templates to ensure they remain effective and compliant with any legal or regulatory changes.
