A Verification of Employment (VOE) letter, sometimes called an employment verification letter, is a document used to confirm a current or former employee’s job history with a company. These letters are often required for loan applications, apartment rentals, or other situations where proof of employment is needed. A well-crafted VOE letter should be concise, accurate, and professional, providing essential information without revealing confidential company data.
The contents of a VOE letter typically include the employee’s full name, job title, dates of employment, and current salary. In some cases, it may also include a brief description of the employee’s job duties. The format is usually formal business letter style, addressed “To Whom It May Concern” or, if known, to a specific individual. Always ensure the letter is signed and dated by an authorized representative of the company, such as a Human Resources manager or supervisor.
Sample VOE Letters
Sample 1: Standard Employment Verification
[Date]
To Whom It May Concern,
This letter serves as verification of employment for [Employee’s Full Name], who is currently employed at [Company Name] as a [Job Title]. [He/She] has been employed with our company since [Start Date].
[Employee’s Full Name]‘s current annual salary is [Annual Salary].
Please feel free to contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
Sample 2: Verification for Loan Application
[Date]
[Lender’s Name]
[Lender’s Address]
RE: Employment Verification for [Employee’s Full Name]
Dear [Lender’s Name],
This letter confirms that [Employee’s Full Name] is currently employed at [Company Name] as a [Job Title]. [He/She] has been employed with our company since [Start Date] and is a full-time employee.
[Employee’s Full Name]‘s current gross monthly salary is [Monthly Salary].
We hope this information is helpful. Please do not hesitate to contact me if you require additional information.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
Sample 3: Verification for Apartment Rental
[Date]
[Landlord’s Name/Apartment Complex]
[Landlord’s Address]
RE: Employment Verification for [Employee’s Full Name]
To Whom It May Concern,
This letter is to verify that [Employee’s Full Name] is employed by [Company Name] as a [Job Title], starting on [Start Date]. [He/She] is currently a [Full-time/Part-time] employee.
[Employee’s Full Name]‘s current gross monthly income is [Monthly Salary].
Please contact me if you need further verification.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
Sample 4: Previous Employment Verification
[Date]
To Whom It May Concern,
This letter serves as verification of previous employment for [Employee’s Full Name], who was formerly employed at [Company Name] as a [Job Title]. [He/She] was employed with our company from [Start Date] to [End Date].
[Employee’s Full Name]‘s final annual salary was [Annual Salary].
Please feel free to contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
Sample 5: Simple Employment Verification
[Date]
To Whom It May Concern,
This letter is to confirm that [Employee’s Full Name] is currently employed by [Company Name]. [He/She] has been with us since [Start Date] as a [Job Title].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
Sample 6: VOE with Job Duties
[Date]
To Whom It May Concern,
This letter verifies that [Employee’s Full Name] is employed by [Company Name] as a [Job Title] since [Start Date]. [He/She] reports directly to [Supervisor’s Name].
In this role, [Employee’s Full Name] is responsible for [List of Job Duties – e.g., managing client accounts, developing marketing strategies, overseeing project implementation].
[Employee’s Full Name]‘s current annual salary is [Annual Salary].
Please contact me with any questions.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]
Using these VOE letter samples as a starting point can save time and ensure that the necessary information is included. Remember to tailor each letter to the specific request and situation, and always verify the accuracy of the information before sending it. Providing prompt and accurate employment verification is a professional courtesy that can greatly benefit both current and former employees.
