Crafting the Perfect Resignation Letter
Submitting a resignation letter is a crucial step when leaving a job. It’s your formal notification to your employer, and it’s important to maintain a professional tone, even if your reasons for leaving are complex. A well-written letter ensures a smooth transition and helps preserve positive relationships. This article provides 23 sample resignation letter formats to guide you, covering various situations and levels of formality.
These samples range from simple and straightforward to more detailed, allowing you to adapt them to your specific circumstances. Consider your relationship with your employer and the reason for your departure when choosing a template. Remember to always proofread carefully before submitting your letter. Clear and concise communication is key.
23 Resignation Letter Samples
Sample 1: Simple Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
I am grateful for the opportunities and experiences I have gained during my time here. Thank you for your support and guidance.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation with Offer to Help with Transition
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment].
I am happy to assist with the transition process in any way I can. Please let me know how I can be of help.
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation Citing New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. This decision was made as I have accepted a new opportunity that aligns closely with my long-term career goals.
I appreciate the experience I have gained during my time here and wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Formal Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Position] with [Company Name], with my last day of employment being [Your Last Day of Employment].
I am grateful for the opportunities I have been provided during my tenure here and wish the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation – Immediate
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective immediately.
I wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation – Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day of Employment]. This decision is due to personal reasons that require my full attention.
Thank you for understanding, and I wish you and the team well.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation – Seeking Career Growth
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment]. I have made this decision to pursue opportunities that offer greater career growth potential.
Thank you for the opportunities I have had here, and I wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation – Positive Experience
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], with my last day of employment being [Your Last Day of Employment]. I have genuinely enjoyed my time working here.
Thank you for the positive experience, and I hope to stay in touch.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation – Short Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day of Employment]. I apologize for the short notice.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation – Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment], due to relocation.
I appreciate the opportunities I’ve had at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation – Retirement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my retirement from my position as [Your Position] at [Company Name], effective [Your Last Day of Employment].
Thank you for a wonderful career and the opportunities provided.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation – Freelance Pursuit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment], to pursue freelance opportunities.
Thank you for the experience and knowledge gained here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation – Return to Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day of Employment]. I have decided to return to education to further my studies.
Thank you for your support and guidance during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation – New Management Style
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment]. This decision is influenced by my need to align myself with a new management style that better suits my professional development.
I wish you and the company the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Resignation – Contract Ending
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you that I will not be renewing my contract for the position of [Your Position], which will expire on [Your Last Day of Employment].
Thank you for the opportunity to work with [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Resignation – Healthcare Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment], due to health reasons.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Resignation – Dissatisfaction (Use with Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment]. My decision is due to dissatisfaction with certain aspects of my employment here.
I wish the company success in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Resignation – Family Responsibilities
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day of Employment], to attend to pressing family responsibilities.
Thank you for your understanding and flexibility during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Resignation – No Hard Feelings
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day of Employment]. This decision has been carefully considered, and I want to assure you there are no hard feelings.
I appreciate the opportunities I have been given.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 21: Resignation – Internship
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as notification that my internship at [Company Name] will conclude on [Your Last Day of Employment], as per the terms of the internship agreement.
Thank you for the valuable experience and learning opportunities provided.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 22: Resignation – Government Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Relevant Authority/Department Head]
[Department Name]
[Government Address]
Dear [Relevant Authority/Department Head],
I am writing to formally tender my resignation from my position as [Your Position] within the [Department Name], effective [Your Last Day of Employment]. This decision has been made after careful consideration.
I extend my gratitude for the opportunities I have been afforded during my tenure and wish the department continued success in its important endeavors.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 23: Resignation – Notice Period Extension Request
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], with my proposed last day of employment being [Your Last Day of Employment]. I understand my contract requires [Number] weeks notice.
I would like to respectfully request a slight extension of my notice period until [Alternative Last Day of Employment] to assist with a smoother handover of my responsibilities. I am committed to ensuring a seamless transition.
Thank you for considering my request. I appreciate the opportunities I have had during my time at [Company Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Choosing the right resignation letter template can make a significant difference in how your departure is perceived. These 23 samples provide a strong starting point for crafting a professional and appropriate resignation letter that suits your individual circumstances. Remember to adapt the template to your specific situation, always maintain a respectful tone, and proofread carefully before submitting your letter. A well-crafted resignation letter helps ensure a smooth transition and preserves valuable professional relationships.
