20 Professional Reference Letter Templates: Boost Your Chance

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

It is with great pleasure that I recommend [Employee Name] for [Position Name] at [Company Name]. I had the opportunity to work with [Employee Name] at [Your Company] for [Number] years as their [Your Role]. During that time, I was consistently impressed with [his/her/their] [positive qualities, e.g., dedication, work ethic, problem-solving skills].

[Employee Name]’s key accomplishments included [List 2-3 key accomplishments]. [He/She/They] is a [positive adjectives, e.g., highly motivated, reliable, and team-oriented] individual with a strong commitment to excellence. I am confident that [he/she/they] would be a valuable asset to your organization.

Please feel free to contact me if you have any further questions.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Recipient Name (e.g., HR Manager or Supervisor)]
[Recipient Title]
[Company Name]

Dear [Recipient Name],

I am writing to enthusiastically recommend [Colleague’s Name] for the [Promotion Position] within [Department Name]. I have worked alongside [Colleague’s Name] for the past [Number] years as [Your Role] and have consistently been impressed by [his/her/their] capabilities and dedication.

[Colleague’s Name] has consistently demonstrated [Key skills relevant to the promotion, e.g., leadership, strategic thinking, communication skills]. A prime example of this is [Specific example demonstrating the skill]. [He/She/They] is also a highly valued team member, always willing to [Positive contributions to the team].

I am confident that [Colleague’s Name] possesses the skills, experience, and leadership qualities necessary to excel in the [Promotion Position] and make a significant contribution to the company.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am pleased to recommend [Employee Name] for a position requiring strong [Specific Skill 1] and [Specific Skill 2] abilities. During [his/her/their] time at [Your Company] as a [Employee Title], [he/she/they] consistently exceeded expectations in these areas.

For example, [Employee Name] successfully [Specific example demonstrating Specific Skill 1]. Furthermore, [he/she/they] demonstrated exceptional [Specific Skill 2] skills by [Specific example demonstrating Specific Skill 2]. [He/She/They] is a quick learner and adapts easily to new challenges.

I have no hesitation in recommending [Employee Name]. Please feel free to contact me with any questions.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager/Internship Coordinator Name]
[Hiring Manager/Internship Coordinator Title]
[Company Name/Organization Name]

Dear [Hiring Manager/Internship Coordinator Name],

I am writing to recommend [Student Name] for the [Internship Name] at [Company Name]. I have known [Student Name] for [Number] years as [Your Relationship – e.g., professor, supervisor of a club, etc.] at [University/Organization Name].

[Student Name] is a [Positive Adjective, e.g., bright, enthusiastic, hard-working] student with a strong interest in [Field of Study/Relevant Area]. [He/She/They] has demonstrated [Relevant skills, e.g., strong analytical skills, excellent communication skills, ability to work independently] in [Specific projects or coursework]. For example, in [Course Name/Project Name], [he/she/they] [Specific Accomplishment related to the internship].

[Student Name] is eager to learn and contribute, and I am confident that [he/she/they] would be a valuable asset to your internship program.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Recipient Name, if Known]
[Recipient Title, if Known]
[Address, if Known]

Dear [Recipient Name/To Whom It May Concern],

I am writing to provide a character reference for [Person’s Name]. I have known [Person’s Name] for [Number] years as [Your Relationship – e.g., neighbor, friend, volunteer colleague].

Throughout our acquaintance, I have found [Person’s Name] to be [Positive Character Traits – e.g., honest, reliable, compassionate, responsible]. [He/She/They] consistently demonstrates [Specific Example of a Positive Trait – e.g., a strong commitment to helping others, a high level of integrity, a responsible approach to commitments].

I am confident that [Person’s Name] will be a valuable asset in any endeavor [he/she/they] undertakes. I highly recommend [him/her/them] without reservation.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

It is with great enthusiasm that I recommend [Employee Name] for the [Leadership Role]. I have had the pleasure of working with [Employee Name] for [Number] years at [Your Company], where [he/she/they] served as [Employee’s Previous Role].

During [his/her/their] tenure, [Employee Name] consistently displayed exceptional leadership qualities. [He/She/They] successfully led [Number] teams, achieving [Quantifiable Result – e.g., a 20% increase in sales, a 15% improvement in efficiency]. [He/She/They] has a proven ability to motivate and inspire others, fostering a collaborative and productive work environment.

One particular example of [his/her/their] leadership skills was when [Specific Situation Where Employee Demonstrated Leadership]. [He/She/They] is also adept at [Key Skills Relevant to Leadership – e.g., strategic planning, decision-making, problem-solving].

I am confident that [Employee Name] has the skills, experience, and vision to excel in the [Leadership Role] and make a significant contribution to your organization.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I highly recommend [Employee Name] for a Sales position at your company. I worked with [Employee Name] at [Your Company] for [Number] years, and I was consistently impressed with [his/her/their] sales acumen and ability to build strong client relationships.

[Employee Name] consistently exceeded sales targets, achieving [Quantifiable Result – e.g., a 150% of quota, top sales performer for three consecutive quarters]. [He/She/They] is a skilled negotiator and closer, with a proven track record of securing new business and retaining existing clients. [He/She/They] possess strong communication skills and a genuine ability to connect with people.

A specific example of [his/her/their] sales success was when [Specific Situation Where Employee Demonstrated Sales Skills – e.g., closed a major deal, turned around a challenging client relationship].

I am confident that [Employee Name] will be a valuable asset to your sales team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to recommend [Candidate Name] for a position in [New Field]. While [Candidate Name]’s previous experience has been in [Previous Field], I have been consistently impressed by [his/her/their] adaptability, eagerness to learn, and the transferable skills [he/she/they] possesses.

During [Your Relationship – e.g., my time working with them as a colleague, their volunteer work under my supervision], [Candidate Name] demonstrated [Transferable Skills – e.g., strong problem-solving skills, excellent communication skills, ability to work effectively in a team]. For example, [Specific Situation Demonstrating Transferable Skill].

[He/She/They] is also highly motivated to succeed in [New Field] and has taken the initiative to [Actions Taken to Prepare – e.g., take relevant courses, attend industry events, network with professionals in the field].

I am confident that [Candidate Name]’s enthusiasm, willingness to learn, and transferable skills will make [him/her/them] a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Admissions Committee/Scholarship Committee]
[Department]
[University Name]

Dear [Admissions Committee/Scholarship Committee],

It is with great pleasure that I recommend [Student Name] for admission to your [Program Name] program/for the [Scholarship Name] scholarship. I have known [Student Name] for [Number] years as [Your Relationship – e.g., their professor in [Course Name], their research advisor].

[Student Name] is an exceptional student who consistently demonstrates [Positive Academic Qualities – e.g., intellectual curiosity, strong analytical skills, a dedicated work ethic]. [He/She/They] consistently performs at the top of [his/her/their] class and has a deep understanding of [Subject Matter].

In particular, I was impressed by [Student Name]’s work on [Specific Project/Assignment – e.g., their research paper on [Topic], their presentation on [Topic]]. [He/She/They] demonstrated [Skills Demonstrated in Project – e.g., critical thinking skills, research skills, communication skills].

I am confident that [Student Name] has the potential to make significant contributions to your academic community.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Volunteer Coordinator Name]
[Organization Name]
[Address]

Dear [Volunteer Coordinator Name],

I am writing to recommend [Volunteer Name] for a volunteer position with your organization. I have worked with [Volunteer Name] for [Number] years at [Your Organization], where [he/she/they] volunteered as [Volunteer Role].

[Volunteer Name] is a dedicated and reliable volunteer who consistently demonstrates a strong commitment to [Cause/Mission of the Organization]. [He/She/They] is always willing to go the extra mile and is a valuable asset to our team.

[He/She/They] is particularly skilled at [Skills Relevant to Volunteering – e.g., communicating with people from diverse backgrounds, organizing events, providing administrative support]. For example, [Specific Situation Where Volunteer Demonstrated Relevant Skills].

I am confident that [Volunteer Name] will be a valuable asset to your volunteer program.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am pleased to recommend [Candidate Name] for the [Creative Role] position. I had the opportunity to work with [Candidate Name] at [Your Company] where they were a [Candidate’s Previous Role] for [Number] years.

[Candidate Name] possesses a unique blend of creativity and technical skill, making them an ideal candidate for this role. [He/She/They] consistently demonstrated a keen eye for detail, a strong understanding of design principles, and the ability to translate complex ideas into visually compelling content.

During their time with us, [Candidate Name] spearheaded the [Specific Project or Accomplishment] which resulted in [Positive Outcome, e.g., a 20% increase in website traffic, a significant boost in brand awareness]. [He/She/They] is also proficient in [List of Relevant Software or Tools].

I am confident that [Candidate Name]’s talent and passion for [Creative Field] would make them a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to enthusiastically recommend [Candidate Name] for the [Technical Role] position at your company. I worked with [Candidate Name] at [Your Company] for [Number] years, where [he/she/they] excelled as a [Candidate’s Previous Role].

[Candidate Name] is a highly skilled and knowledgeable [Technical Field Profession – e.g., programmer, engineer] with a strong understanding of [Relevant Technologies or Concepts]. [He/She/They] consistently demonstrated a strong work ethic, a meticulous approach to problem-solving, and the ability to learn new technologies quickly.

During their time with us, [Candidate Name] played a key role in the [Specific Project or Accomplishment] which resulted in [Positive Outcome, e.g., a significant improvement in system performance, the successful launch of a new product]. [He/She/They] is proficient in [List of Relevant Programming Languages or Tools].

I am confident that [Candidate Name]’s technical expertise and dedication would make them a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to recommend [Employee Name] for the [Customer Service Role] at your company. I had the pleasure of working with [Employee Name] at [Your Company] where they served as a [Employee’s Previous Role] for [Number] years.

[Employee Name] consistently provided exceptional customer service and always went above and beyond to meet the needs of our clients. [He/She/They] possess excellent communication skills, a patient and empathetic demeanor, and the ability to resolve complex issues effectively.

During their time with us, [Employee Name] consistently received positive feedback from customers and was recognized for [Specific Achievement or Recognition related to Customer Service, e.g., highest customer satisfaction rating, employee of the month].

I am confident that [Employee Name]’s dedication to customer satisfaction and excellent communication skills would make them a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to recommend [Employee Name] for a role that requires strong problem-solving skills. I had the opportunity to work with [Employee Name] at [Your Company] for [Number] years as their [Your Role].

[Employee Name] is a highly analytical and resourceful individual with a proven ability to identify and resolve complex problems effectively. [He/She/They] approaches challenges with a logical and systematic approach, considering all possible solutions before implementing a course of action.

A particularly impressive example of [his/her/their] problem-solving abilities occurred when [Specific Situation Demonstrating Problem-Solving Skills]. [He/She/They] is also adept at [Specific Skills Relevant to Problem-Solving, e.g., critical thinking, data analysis, root cause analysis].

I am confident that [Employee Name]’s problem-solving skills would make [him/her/them] a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to recommend [Candidate Name] for a role requiring entrepreneurial spirit and initiative. I have known [Candidate Name] for [Number] years as [Your Relationship – e.g., their mentor, their former employer, their colleague on a startup project].

[Candidate Name] possesses a strong entrepreneurial mindset, characterized by a proactive approach, a willingness to take calculated risks, and a passion for innovation. [He/She/They] is a highly motivated and resourceful individual with a proven ability to identify opportunities and develop creative solutions.

One example of [Candidate Name]’s entrepreneurial spirit is [Specific Example of Entrepreneurial Activity – e.g., starting a successful business, leading a new initiative within an organization, developing a new product or service]. [He/She/They] demonstrated [Skills Demonstrated in Entrepreneurial Activity – e.g., leadership skills, business acumen, marketing skills].

I am confident that [Candidate Name]’s entrepreneurial spirit and drive would make [him/her/them] a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to recommend [Employee Name] for the [Project Management Role] at your company. I worked closely with [Employee Name] at [Your Company] for [Number] years, where [he/she/they] served as a [Employee’s Previous Role] and often took on project leadership responsibilities.

[Employee Name] is a highly organized and detail-oriented individual with a proven track record of successfully managing projects from inception to completion. [He/She/They] is proficient in [List of Relevant Project Management Methodologies or Tools, e.g., Agile, Scrum, Microsoft Project].

During [his/her/their] time with us, [Employee Name] successfully managed the [Specific Project], which involved [Brief Description of the Project] and resulted in [Positive Outcome, e.g., delivered on time and within budget, exceeded expectations]. [He/She/They] consistently demonstrated strong communication, leadership, and problem-solving skills throughout the project lifecycle.

I am confident that [Employee Name]’s project management skills and experience would make [him/her/them] a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to recommend [Employee Name] for a position that requires strong adaptability and a willingness to embrace change. I had the opportunity to work with [Employee Name] at [Your Company] for [Number] years as their [Your Role].

[Employee Name] is a highly adaptable and resilient individual who readily embraces new challenges and learns quickly. [He/She/They] possesses a positive attitude and a proactive approach to adapting to changing circumstances.

One particularly impressive example of [his/her/their] adaptability occurred when [Specific Situation Demonstrating Adaptability – e.g., the company implemented a new software system, the team had to pivot on a project]. [He/She/They] quickly learned the new system/adapted to the new project direction and contributed significantly to its success.

I am confident that [Employee Name]’s adaptability and willingness to learn would make [him/her/them] a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Non-Profit Organization Name]

Dear [Hiring Manager Name],

I am writing to enthusiastically recommend [Candidate Name] for a position at [Non-Profit Organization Name]. I have known [Candidate Name] for [Number] years as [Your Relationship – e.g., a volunteer in my organization, a colleague on a community project].

[Candidate Name] is deeply passionate about [Mission of the Non-Profit Organization] and is committed to making a positive impact in the community. [He/She/They] possesses a strong work ethic, a genuine desire to help others, and the ability to work effectively with diverse populations.

[Candidate Name] has volunteered [Number] hours for [Specific Activities at Your Organization or Other Relevant Experience]. During this time, [he/she/they] demonstrated [Skills Relevant to Non-Profit Work – e.g., strong communication skills, organizational skills, ability to work independently].

I am confident that [Candidate Name]’s passion for [Mission of the Non-Profit] and dedication to serving others would make [him/her/them] a valuable asset to your organization.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I am writing to recommend [Employee Name] for a position where teamwork and collaboration are highly valued. I had the opportunity to work with [Employee Name] at [Your Company] for [Number] years as their [Your Role].

[Employee Name] is an exceptional team player who consistently demonstrates a strong commitment to collaboration and shared success. [He/She/They] is a skilled communicator, a good listener, and always willing to support their colleagues.

One example of [his/her/their] teamwork skills was when [Specific Situation Demonstrating Teamwork – e.g., a project required close collaboration between different departments, the team faced a challenging deadline]. [He/She/They] played a key role in fostering a positive and productive team environment and helped the team achieve its goals.

I am confident that [Employee Name]’s teamwork skills and collaborative spirit would make [him/her/them] a valuable asset to your team.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]

[Hiring Manager Name]
[Hiring Manager Title]
[Company Name]

Dear [Hiring Manager Name],

I wholeheartedly recommend [Employee Name] for the [Position Name] at [Company Name]. I worked with [him/her/them] at [Your Company] for [Number] years and found [him/her/them] to be a highly capable and dedicated [Employee Title].

[He/She/They] consistently exceeded expectations and would be a valuable asset to your organization.

Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]