An employment verification letter, sometimes called a proof of employment letter or income verification letter, is a document used to confirm an individual’s employment history with a company. This letter is often requested by landlords, lenders (for mortgages or loans), or other institutions that need to verify an applicant’s income and employment status. It generally includes details such as the employee’s start date, current position, salary, and sometimes a brief description of their responsibilities. It’s a crucial document for many financial and housing applications.
Creating a strong employment verification letter requires careful attention to detail and a professional tone. The information provided must be accurate and presented clearly. A well-written letter can significantly impact an individual’s ability to secure a loan, rent an apartment, or complete other important transactions. Employers should have a standardized process for handling these requests to ensure consistency and efficiency. Below you’ll find several examples tailored to different scenarios.
8 Sample Employment Verification Letters
Here are several examples to help you create an effective verification letter. Adapt these to your specific needs.
Sample 1: Standard Verification Letter
[Date]
[Recipient Name/Company]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They started their employment on [Start Date]. Their current annual salary is [Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 2: Verification for Loan Application
[Date]
[Lender Name]
[Lender Address]
Subject: Employment Verification for Loan Application – [Employee Name]
Dear [Lender Name],
This letter confirms that [Employee Name] is employed by [Company Name] as a [Job Title]. Their employment began on [Start Date]. Their current annual salary is [Salary]. We are unaware of any planned employment changes.
Sincerely,
[Your Name]
[Your Title]
Sample 3: Verification for Rental Application
[Date]
[Landlord Name]
[Landlord Address]
Subject: Employment Verification for Rental Application – [Employee Name]
Dear [Landlord Name],
This letter serves as verification of employment for [Employee Name], who is employed at [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is [Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 4: Verification with Job Description
[Date]
[Recipient Name/Company]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They began their employment on [Start Date]. Their current annual salary is [Salary]. As a [Job Title], their responsibilities include [brief description of responsibilities].
Sincerely,
[Your Name]
[Your Title]
Sample 5: Verification with Bonus Information
[Date]
[Recipient Name/Company]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They began their employment on [Start Date]. Their current annual salary is [Salary]. They also receive an average annual bonus of [Bonus Amount].
Sincerely,
[Your Name]
[Your Title]
Sample 6: Verification of Past Employment
[Date]
[Recipient Name/Company]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. Their final annual salary was [Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 7: Simple Verification Letter
[Date]
To Whom It May Concern:
This letter is to confirm that [Employee Name] is an employee of [Company Name], working as a [Job Title].
Sincerely,
[Your Name]
[Your Title]
Sample 8: Verification including Contact Information
[Date]
[Recipient Name/Company]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They started their employment on [Start Date]. Their current annual salary is [Salary]. Please feel free to contact me with any questions at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
[Your Title]
Conclusion
These samples provide a strong foundation for creating your own employment verification letters. Remember to always tailor the letter to the specific request, ensuring all information is accurate and up-to-date. A well-prepared employment verification letter can streamline various application processes for employees and demonstrate professionalism on behalf of the employer.
