Introduction: The Art of Requesting Results
Effectively requesting results, whether from a medical test, project completion, or application status, requires tact and clarity. A well-crafted letter or email streamlines the process and increases the likelihood of a prompt response. These sample letters provide templates for various situations, ensuring you communicate your need clearly and professionally.
Remember to adapt each sample to your specific context. Replace bracketed placeholders (e.g., [Date], [Recipient Name]) with accurate information. A polite and respectful tone is always crucial. Consider using email for speed and trackability, but a formal letter may be necessary in certain situations.
15 Sample Letters for Requesting Results
Sample Letter 1: Requesting Medical Test Results
[Date]
[Recipient Name]
[Recipient Title]
[Medical Facility Name]
[Address]
Dear [Recipient Name],
I am writing to inquire about the results of a medical test I underwent on [Date of Test]. The test was for [Type of Test], and my patient ID is [Patient ID]. I would appreciate it if you could provide me with these results as soon as possible.
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 2: Requesting Project Completion Results
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to request an update on the progress and results of the [Project Name] project. The expected completion date was [Expected Completion Date]. I would appreciate receiving a summary of the project’s outcomes and any relevant documentation.
Thank you for your prompt attention to this request.
Sincerely,
[Your Name]
[Your Title]
Sample Letter 3: Requesting Application Status
[Date]
[Recipient Name]
[Recipient Title]
[Organization Name]
[Address]
Dear [Recipient Name],
I am writing to inquire about the status of my application for [Position/Program Name], which I submitted on [Date of Application]. My application reference number, if applicable, is [Application Reference Number]. I am eager to know the next steps in the selection process.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 4: Requesting Exam Results
[Date]
[Recipient Name]
[Department Name]
[Institution Name]
[Address]
Dear [Recipient Name],
I am writing to request the results of the [Exam Name] examination that I took on [Date of Exam]. My student ID is [Student ID]. I would like to know when I can expect to receive my official results.
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 5: Requesting Survey Results
[Date]
[Recipient Name]
[Recipient Title]
[Company/Organization Name]
[Address]
Dear [Recipient Name],
I am writing to inquire about the results of the [Survey Name] survey. I participated on [Date of Participation]. I am interested in obtaining a summary of the key findings.
Thank you for your time and effort in conducting this survey.
Sincerely,
[Your Name]
[Your Title/Affiliation]
Sample Letter 6: Requesting Feedback on Performance
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to formally request feedback on my performance during the period of [Start Date] to [End Date]. I am eager to understand areas where I can improve and contribute more effectively. Specifically, I’m interested in feedback related to [Specific Areas, e.g., project management, teamwork].
Thank you for your time and honest assessment.
Sincerely,
[Your Name]
[Your Title]
Sample Letter 7: Requesting Audit Results
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to request access to the results of the [Audit Name] audit conducted on [Date of Audit]. I am particularly interested in findings related to [Specific Area, e.g., financial compliance, operational efficiency].
Thank you for your cooperation in this matter.
Sincerely,
[Your Name]
[Your Title]
Sample Letter 8: Requesting Criminal Record Check Result
[Date]
[Recipient Name]
[Recipient Title]
[Organization Name]
[Address]
Dear [Recipient Name],
I am writing to check the result of the criminal record check I did on [Date of check] in [Location of Check]. My identification number is [ID Number]. If possible, I would like to have the result sent to my email at [Your Email Address].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 9: Requesting Payment Receipt Result
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to request the payment receipt result of my payment last [Date of Payment] with reference number [Reference Number]. The amount of payment is [Amount of Payment].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 10: Requesting Investigation Result
[Date]
[Recipient Name]
[Recipient Title]
[Organization Name]
[Address]
Dear [Recipient Name],
I am writing to ask about the result of the investigation I reported last [Date of Incident] with reference number [Reference Number].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 11: Requesting Website Analytics Result
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to ask about the monthly website analytics result of our website [Website Name]. I am particularly interested in findings related to [Specific Area, e.g., website traffic, conversion rate].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 12: Requesting Insurance Claim Result
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to ask about the result of my insurance claim. My policy number is [Policy Number] and the incident happened last [Date of Incident].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 13: Requesting Internal Exam Result
[Date]
[Recipient Name]
[Recipient Title]
[Organization Name]
[Address]
Dear [Recipient Name],
I am writing to ask about the result of my internal exam last [Date of Internal Exam] with reference number [Reference Number].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 14: Requesting Security Assessment Result
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to ask about the security assessment result of our office last [Date of Assessment] with location [Location of Assessment].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Sample Letter 15: Requesting Customer Satisfaction Survey Result
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
Dear [Recipient Name],
I am writing to ask about the customer satisfaction survey result last [Date of Survey]. I am particularly interested in findings related to [Specific Area, e.g., customer experience, service satisfaction].
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Conclusion
These 15 sample letters provide a strong foundation for requesting results across diverse scenarios. Remember to customize each template with precise details and maintain a professional tone. Following these guidelines will improve your communication effectiveness and increase your chances of receiving a timely response.
