Conducting a secondhand smoke survey is crucial for understanding the prevalence and impact of environmental tobacco smoke (ETS) in various settings. Sharing the results of such surveys requires carefully crafted communication. These sample letters provide a framework for informing different stakeholders, including residents, building managers, and policy makers, about the findings and advocating for smoke-free environments.
The effectiveness of these letters hinges on clarity, accuracy, and a persuasive tone. Clearly stating the key findings of the survey, such as the percentage of residents exposed to secondhand smoke or the identified sources of smoke intrusion, is essential. Tailoring the message to the specific audience, whether it’s a resident experiencing smoke infiltration or a landlord considering a smoke-free policy, will increase the likelihood of a positive response.
Each sample letter below is designed for a specific scenario. They range from informing individual residents of the survey’s overall results to requesting action from landlords or property managers to address smoke infiltration. By providing a variety of options, you can adapt the communication strategy to best suit the particular context and desired outcome. These are intended to be modified and used as examples of formal notification, follow-up, and requests for action based on survey findings.
It’s important to support your claims with concrete data. Include relevant statistics and, where appropriate, personal stories or testimonials that illustrate the impact of secondhand smoke. Offer potential solutions, such as providing resources for smoking cessation or implementing smoke-free policies, to demonstrate a proactive approach. By presenting a well-reasoned argument and actionable recommendations, you can increase the likelihood of creating healthier and safer environments.
Sample Letters: Secondhand Smoke Survey Results
Dear Resident,
We are writing to share the results of the recent secondhand smoke survey conducted in our building/community. The survey revealed that [Percentage]% of residents reported being exposed to secondhand smoke within their homes. This is concerning and highlights the need for further action. Thank you for taking the time to particpate in this survey.
Sincerely,
[Your Name/Organization]
Dear [Resident Name],
Thank you for participating in the secondhand smoke survey. You indicated experiencing smoke infiltration in your unit. We are taking this seriously. We encourage you to document specific instances (date, time, source if known) and share them with us.
Sincerely,
[Your Name/Organization]
Dear [Landlord/Property Manager Name],
We are writing to present the results of a recent secondhand smoke survey conducted among residents. The survey indicated that [Percentage]% of residents reported exposure to secondhand smoke within their units. This poses significant health risks and potential liability concerns.
Sincerely,
[Your Name/Organization]
Dear [Landlord/Property Manager Name],
Following the recent secondhand smoke survey, we are formally requesting the implementation of a smoke-free policy for the building/property. This would protect residents from the harmful effects of secondhand smoke, improve air quality, and potentially reduce maintenance costs.
Sincerely,
[Your Name/Organization]
Dear [Landlord/Property Manager Name],
This letter is a follow-up to our previous communication regarding the secondhand smoke survey results and our request for a smoke-free policy. We would like to schedule a meeting to discuss this matter further and answer any questions you may have.
Sincerely,
[Your Name/Organization]
Dear [Elected Official Name],
We are writing to you today to advocate for stronger smoke-free laws in our community. Recent surveys have shown a high prevalence of secondhand smoke exposure, impacting the health and well-being of our residents.
Sincerely,
[Your Name/Organization]
Dear [Neighbor’s Name],
I am writing to you because smoke from your unit is sometimes entering mine. I am sensitive to smoke, and it’s causing me [describe the impact, e.g., coughing, headaches]. Would you be willing to [suggest a solution, e.g., smoke further away from the building, use an air purifier]? Thank you for your understanding.
Sincerely,
[Your Name]
Dear [Health Department],
I am writing to report a persistent secondhand smoke issue in my apartment building located at [Address]. The smoke is originating from [Source, if known] and is causing health problems for me. I would like to know what steps can be taken to address this issue.
Sincerely,
[Your Name]
Dear [Resident Council],
I would like to request time at the next Resident Council meeting to present the results of the recent secondhand smoke survey. I believe this information is important for all residents and warrants discussion.
Sincerely,
[Your Name]
Dear Resident,
We are pleased to announce that a smoke-free policy will be implemented in our building/community starting on [Date]. This policy aims to create a healthier and more pleasant living environment for everyone. Details of the policy can be found [location – e.g., attached, on our website].
Sincerely,
[Property Management]
Dear [Property Manager],
I am writing to request mediation with my neighbor regarding secondhand smoke infiltration. Despite my attempts to communicate with them directly, the issue persists. I believe a facilitated conversation could help us find a mutually agreeable solution.
Sincerely,
[Your Name]
Dear [Law Firm],
I am seeking legal consultation regarding persistent secondhand smoke infiltration in my apartment. I have documented instances of smoke exposure and have attempted to resolve the issue with my landlord, without success. I would like to discuss my legal options.
Sincerely,
[Your Name]
Dear [Landlord/Property Manager Name],
Following the secondhand smoke survey results, I request air quality testing in my unit to assess the level of secondhand smoke exposure. This testing would provide concrete evidence of the problem and support the need for remediation.
Sincerely,
[Your Name/Organization]
Dear [HVAC Company],
We are experiencing issues with secondhand smoke infiltration in our building and suspect that the HVAC system may be contributing to the problem. We would like to request an assessment of our air circulation system to identify potential pathways for smoke transfer.
Sincerely,
[Property Management]
Dear Resident,
Thank you once again for taking the time to complete our recent secondhand smoke survey. Your responses are extremely valuable and will help guide us in our efforts to create a healthier living environment for all. We appreciate your participation!
Sincerely,
[Your Name/Organization]
Dear [Landlord/Property Manager Name],
To reiterate our willingness to work with you, following the secondhand smoke survey results, we offer to help in any way we can regarding the implementation of a smoke-free policy. This support may include: providing sample policies, assisting in communicating with residents, and offering resources for smoking cessation programs.
Sincerely,
[Your Name/Organization]
Dear [Health Organization],
This letter follows up on my previous contact regarding secondhand smoke issues within my apartment building/community. Could you possibly provide some literature/resources for the dangers of SHS that I can send to my neighbors.
Sincerely,
[Your Name/Organization]
Dear [Media Outlet],
We are reaching out today regarding an important issue related to secondhand smoke exposure in local apartment complexes/ communities. Our recent survey shows that the majority of those living in apartments here are subjected to SHS. This effects the health of tenants who are asking for the need to increase air quality for tenants. A smoke free policy is needed.
Sincerely,
[Your Name/Organization]
Dear [Residents],
This letter follows up on our previous letter regarding the secondhand smoke issue. We are asking for tenants for their input on the next steps with our local goverment to get SHS removed completely for tenants to feel safe. We will contact you at [Number] or [Email].
Sincerely,
[Your Name/Organization]
Conclusion
Effectively communicating secondhand smoke survey results is a critical step in creating healthier living environments. These sample letters offer a versatile toolkit for informing and engaging stakeholders, advocating for change, and ultimately reducing the harmful effects of ETS. Remember to tailor each letter to the specific context and desired outcome, always supporting your claims with data and offering constructive solutions.
