Resignation Letter: Samples & Essential Tips

Leaving a job requires careful consideration, and a well-written resignation letter is crucial for maintaining professional relationships. This document serves as your formal notice, outlining your departure and expressing gratitude for your time with the company. The key is to be concise, professional, and positive, regardless of your reasons for leaving. A thoughtful letter can help ensure a smooth transition and leave a lasting positive impression.

Crafting the perfect resignation letter doesn’t have to be daunting. We’ve compiled eleven sample letters tailored to various situations, from straightforward resignations to those addressing specific circumstances like accepting a new position or needing to leave immediately. Each example provides a template you can adapt to your unique situation, ensuring your letter is both effective and professional. Remember to always proofread carefully before submitting!

Sample Resignation Letters

Sample 1: Standard Resignation

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

[Employer’s Name]
[Company Name]
[Company Address]

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be [Your Last Day of Employment].

Thank you for the opportunity to work at [Company Name] over the past [Number] years. I have learned a great deal and enjoyed my time here.

Please let me know if I can be of any assistance during this transition.

Sincerely,
[Your Signature]
[Your Typed Name]

Sample 2: Resignation with Gratitude

Dear [Mr./Ms./Mx. Last Name],

I am writing to inform you of my resignation from my role as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].

I am incredibly grateful for the opportunities I’ve been given during my time here. I’ve learned so much and appreciate the support I’ve received from you and my colleagues.

I wish you and the company all the best for the future.

Sincerely,
[Your Name]

Sample 3: Resignation to Accept a New Position

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].

I have accepted a new position at another company which presents a significant opportunity for my career growth.

Thank you for the experience and knowledge I have gained during my time at [Company Name].

Sincerely,
[Your Name]

Sample 4: Immediate Resignation (Use with Caution)

Dear [Mr./Ms./Mx. Last Name],

I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective immediately.

Due to [briefly state reason – optional and use cautiously], I am unable to continue in my role.

I regret any inconvenience this may cause.

Sincerely,
[Your Name]

Sample 5: Resignation with Offer to Help with Transition

Dear [Mr./Ms./Mx. Last Name],

I am writing to inform you of my decision to resign from my position as [Your Job Title] with [Company Name], effective [Your Last Day of Employment].

During my remaining time, I am happy to assist in any way possible to ensure a smooth transition. Please let me know how I can be of assistance in training my replacement or completing any outstanding projects.

Thank you for the opportunity to have worked here.

Sincerely,
[Your Name]

Sample 6: Resignation due to Personal Reasons

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].

Due to personal reasons, I am no longer able to continue in my role.

Thank you for your understanding and support.

Sincerely,
[Your Name]

Sample 7: Resignation for Family Reasons

Dear [Mr./Ms./Mx. Last Name],

I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], with my last day of employment being [Your Last Day of Employment].

Due to family circumstances, I am no longer able to fulfill my responsibilities in this role.

Thank you for the opportunities I have been given during my time here.

Sincerely,
[Your Name]

Sample 8: Resignation after Probation Period

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as formal notification that I will be resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].

After careful consideration during my probation period, I have determined that this role is not the right fit for my career goals.

I appreciate the opportunity and wish you all the best.

Sincerely,
[Your Name]

Sample 9: Resignation With Specific Positive Feedback

Dear [Mr./Ms./Mx. Last Name],

I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].

I particularly valued the opportunity to develop my skills in [Specific Skill] during my time here. The experience I gained working on [Specific Project] was invaluable.

Thank you for the opportunities and support I received.

Sincerely,
[Your Name]

Sample 10: Resignation from a Part-Time Position

Dear [Mr./Ms./Mx. Last Name],

Please accept this letter as notification that I am resigning from my part-time position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].

Thank you for the opportunity to work here.

Sincerely,
[Your Name]

Sample 11: Simple and Direct Resignation

Dear [Mr./Ms./Mx. Last Name],

I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].

Thank you.

Sincerely,
[Your Name]