Crafting Your Perfect Resignation Letter
Leaving a job is a significant step, and the resignation letter is a crucial part of that process. A well-written resignation letter ensures a smooth transition, maintains professional relationships, and clearly communicates your intentions. This guide provides 12 sample letters, each with a different reason for leaving, to help you tailor your resignation to your specific circumstances. Remember to always remain respectful and positive, regardless of your reasons for leaving.
Before using any of these samples, personalize them with your own information, including your name, the date, your manager’s name, and your job title. Also, adapt the “reason” portion to accurately reflect why you are leaving. Consider whether or not you want to offer assistance during the transition period, and adjust the tone to align with your company’s culture. Always proofread carefully before submitting!
Sample Resignation Letters with Reasons
Sample 1: New Job Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I have accepted a position at another company that more closely aligns with my long-term career goals. I have truly enjoyed my time at [Company Name], and I am grateful for the opportunities I have been given.
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 2: Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
Due to a family relocation, I will be moving out of the area. I appreciate the opportunities and experiences I have gained during my time here.
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 3: Return to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I have decided to return to school to further my education. I value the time I’ve spent at [Company Name] and the skills I’ve developed.
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 4: Family Responsibilities
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
Due to increasing family responsibilities, I am no longer able to maintain my current work schedule. I appreciate the understanding and support I have received from [Company Name].
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 5: Pursuing Personal Interests
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I have decided to resign to pursue personal interests that require my full attention. I am grateful for the experience I have gained at [Company Name].
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 6: Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
Due to health reasons, I am no longer able to perform my duties. I appreciate your understanding.
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 7: Seeking a More Challenging Role
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I am seeking a more challenging role that will allow me to further develop my skills and contribute at a higher level. I appreciate the opportunities I’ve had at [Company Name].
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 8: Unforeseen Circumstances
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
Due to unforeseen circumstances, I am unable to continue my employment at this time. I value the experience and knowledge I’ve gained during my time here.
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 9: Accepting a Promotion Elsewhere
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I have accepted a position with another company that offers a significant promotion and aligns with my career aspirations. I am grateful for the growth opportunities I’ve been given at [Company Name].
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 10: Dissatisfaction with Current Role (Use with Caution)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
After careful consideration, I have decided that this role no longer aligns with my career goals or provides the challenges I seek. I wish you and [Company Name] the best in the future. *Note: Keep this brief and professional if you choose this option.*
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 11: Starting Own Business
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
I have decided to pursue my entrepreneurial dreams and start my own business. I appreciate the knowledge and skills I’ve gained during my time at [Company Name], which will undoubtedly be valuable in this new venture.
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Sample 12: Retirement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date of Last Day].
After many fulfilling years in the workforce, I have decided to retire. I am deeply grateful for the opportunities and experiences I have had at [Company Name] and will cherish the relationships I’ve built here.
I am willing to assist in the transition process in any way possible. Please let me know how I can be of assistance.
Sincerely,
[Your Name]
Conclusion: Resignation Letters – Keeping it Professional
Writing a resignation letter, regardless of the reason for leaving, should always be approached with professionalism and respect. These samples offer a starting point, but tailoring the letter to your specific situation and company culture is crucial. Remember to provide adequate notice (typically two weeks), express gratitude for the opportunity, and offer assistance during the transition. Maintaining a positive and professional demeanor throughout the resignation process will ensure a smooth departure and leave a lasting positive impression.
