Lease Termination Letters: 25 Free Samples & How-To Guide

Ending a lease agreement can be a complex process, whether you’re a landlord or a tenant. A well-written lease termination letter is crucial for ensuring a smooth and legal transition. This document serves as official notice of your intention to end the lease, outlining the reasons and the intended move-out date. It helps avoid potential disputes and protects your rights, providing a clear record of communication. This guide provides 25 diverse sample letters tailored to various scenarios to help navigate this process effectively.

Each sample letter below caters to a specific situation. Whether you’re a tenant terminating a lease due to job relocation, or a landlord ending a lease due to property sale or breach of contract, you’ll find a relevant template. Remember to customize these templates to reflect the specific terms of your lease agreement and local laws. Always consult with legal counsel if you have any questions or concerns about your rights and obligations. Understanding the laws surrounding lease termination is essential for both tenants and landlords. The following examples demonstrate how to communicate the end of a lease professionally and legally.

25 Sample Lease Termination Letters

1. Sample 1: Standard Tenant Termination: [Tenant Name, Address] – Dear [Landlord Name], Please accept this letter as formal notification that I will be terminating my lease at [Property Address] effective [Date].
2. Sample 2: Landlord Termination for Non-Payment: [Tenant Name, Address] – Dear [Tenant Name], This letter serves as notice that your lease will be terminated due to non-payment of rent. You are required to vacate the premises by [Date].
3. Sample 3: Early Termination by Tenant (with Penalty): [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you of my intention to terminate my lease early. I understand I am responsible for the early termination fee as outlined in the lease agreement.
4. Sample 4: Landlord Termination Due to Lease Violation: [Tenant Name, Address] – Dear [Tenant Name], This letter informs you of the termination of your lease due to violation of the lease agreement, specifically [Violation].
5. Sample 5: Mutual Agreement Termination: [Tenant Name, Address] – Dear [Tenant Name/Landlord Name], This letter confirms our mutual agreement to terminate the lease at [Property Address] effective [Date].
6. Sample 6: Termination Due to Uninhabitable Conditions: [Tenant Name, Address] – Dear [Landlord Name], I am terminating my lease due to uninhabitable conditions at [Property Address]. This is effective immediately.
7. Sample 7: Month-to-Month Lease Termination (Tenant): [Tenant Name, Address] – Dear [Landlord Name], Please accept this as notice of my intention to vacate the premises at [Property Address] on [Date], as required by our month-to-month agreement.
8. Sample 8: Month-to-Month Lease Termination (Landlord): [Tenant Name, Address] – Dear [Tenant Name], This letter serves as official notice that your month-to-month lease will be terminated on [Date]. You are required to vacate the premises by this date.
9. Sample 9: Termination Due to Job Relocation: [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you that I will be terminating my lease effective [Date] due to a job relocation.
10. Sample 10: Termination After End of Lease Term: [Tenant Name, Address] – Dear [Landlord Name], This letter confirms that I will not be renewing my lease agreement at [Property Address], which expires on [Date].
11. Sample 11: Termination Following Sale of Property: [Tenant Name, Address] – Dear [Tenant Name], Please be advised that the property at [Property Address] has been sold. Your lease will be terminated on [Date].
12. Sample 12: Termination Due to Military Deployment: [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you of my need to terminate my lease early due to military deployment, effective [Date], as per the Servicemembers Civil Relief Act (SCRA).
13. Sample 13: Termination Requesting Release: [Tenant Name, Address] – Dear [Landlord Name], I am requesting a release from my lease agreement due to unforeseen circumstances. I hope for your understanding and cooperation.
14. Sample 14: Termination due to Domestic Violence (Consult Local Laws): [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you of my need to terminate my lease due to domestic violence concerns, effective immediately, as per [Local Law]. (Seek legal advice).
15. Sample 15: Termination with Security Deposit Return Instructions: [Tenant Name, Address] – Dear [Landlord Name], Please send my security deposit to [Forwarding Address] within the timeframe specified in the lease agreement and state law.
16. Sample 16: Termination with Offer to Find Replacement Tenant: [Tenant Name, Address] – Dear [Landlord Name], I am willing to assist in finding a suitable replacement tenant to mitigate any financial loss resulting from my early lease termination.
17. Sample 17: Landlord Providing Notice of Intent to Enter Property (for showings) Before Termination: [Tenant Name, Address] – Dear [Tenant Name], This letter serves as notice that we intend to enter the property at [Property Address] for showings to potential buyers/renters, as per our lease agreement.
18. Sample 18: Termination with Request for Walk-Through Inspection: [Tenant Name, Address] – Dear [Landlord Name], I request a walk-through inspection of the property on [Date] at [Time] to assess its condition before I vacate.
19. Sample 19: Tenant Acknowledging Landlord’s Termination Notice: [Tenant Name, Address] – Dear [Landlord Name], I acknowledge receipt of your termination notice dated [Date]. I will vacate the property by [Date] as required.
20. Sample 20: Landlord’s Final Letter after Termination (Addressing damages or outstanding rent): [Tenant Name, Address] – Dear [Tenant Name], This letter outlines deductions from your security deposit for damages to the property and/or outstanding rent owed.
21. Sample 21: Termination due to landlord’s negligence: [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you that I will be terminating my lease effective [Date] due to the failure to make necessary repairs to the property.
22. Sample 22: Termination to move to a new place: [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you that I will be terminating my lease effective [Date]. Because of I will move to new place, I send this letter.
23. Sample 23: Termination with Request for Landlord’s Contact Information: [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you that I will be terminating my lease effective [Date] and requesting landlord contact information to make easy to communication with landlord.
24. Sample 24: Termination Due to Health Reasons: [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you that I will be terminating my lease effective [Date] because of health reasons.
25. Sample 25: Termination Requesting for Letter Verification: [Tenant Name, Address] – Dear [Landlord Name], I am writing to inform you that I will be terminating my lease effective [Date] and requesting for letter verification for record proof.