Understanding the Invitation Letter for US Visa Applications
An invitation letter is a crucial supporting document when applying for a US visa, particularly for B-1/B-2 (Visitor) visas. It demonstrates the purpose of the visit and provides assurances that the applicant intends to return to their home country after their stay. The letter is written by a US resident (citizen, green card holder, or legal visa holder) and addressed to the consular officer processing the visa application. A well-written invitation letter can significantly strengthen a visa application by showcasing the genuine intent behind the visit.
Key Elements of a Strong Invitation Letter
A compelling invitation letter must be clear, concise, and truthful. It should include the inviter’s full name, address, phone number, and email address. Crucially, it should explicitly state their relationship to the applicant, the purpose of the visit (e.g., tourism, attending a wedding, visiting family), the intended dates of travel (from start date to end date), and who will be responsible for the applicant’s expenses during their stay. The letter must guarantee that the applicant will abide to the rules and regulations of the country, and return to his/her own country.
Invitation Letter Samples for US Visa
Below are several sample invitation letters that you can adapt for your specific circumstances. Remember to tailor the letter to reflect the actual relationship, purpose of visit, and any other relevant details. Replace the bracketed information with the accurate details and customize the letter in your own name.
Sample 1: General Tourist Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., mother, friend] , [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States for tourism purposes. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, we plan to visit [mention a few specific places or activities]. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of their visit. They have strong ties to their home country, including [mention ties, e.g., a job, family, property].
I kindly request that you grant [Applicant’s Name] a visa to visit the United States.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Visiting for a Wedding
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., parents, siblings] , [Applicant’s Name], residing at [Applicant’s Address], to attend my wedding in the United States. My wedding will be held on [Date of Wedding] at [Location of Wedding]. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, they will primarily be attending wedding-related events. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of the wedding.
I kindly request that you grant [Applicant’s Name] a visa to attend this important event.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Visiting Grandchildren
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., parents, grandparents], [Applicant’s Name], residing at [Applicant’s Address], to visit me and their grandchildren in the United States. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, they will be spending time with our family, especially their grandchildren. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of their visit. Their home and family ties are in [Applicant’s Country] .
I kindly request that you grant [Applicant’s Name] a visa to visit their family.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Attending Graduation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., parents], [Applicant’s Name], residing at [Applicant’s Address], to attend my graduation ceremony. I am graduating from [University Name] on [Date of Graduation]. I am a [Your Status – e.g., US Citizen, Student Visa Holder] residing at the address above.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, they will be attending my graduation ceremony and celebrating with me and our family. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] after the graduation ceremony.
I kindly request that you grant [Applicant’s Name] a visa to attend this important event in my life.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Helping with Newborn
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., mother], [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States to assist with childcare after the birth of my child. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, they will be helping us care for our newborn child. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of their visit. They have strong ties to their home country, including their home, family, and social life.
I kindly request that you grant [Applicant’s Name] a visa to visit and assist us during this important time.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Holiday Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., Family or Friends], [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States for the Holiday Season. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, we plan to celebrate [Holiday or Celebration]. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of their visit. They have strong ties to their home country, they have job to back in home country.
I kindly request that you grant [Applicant’s Name] a visa to visit the United States.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Medical Treatment Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., Family or Friends], [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States for Medical Treatment. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, we plan to Visit Doctor and Hospital for Medical treatment. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of their visit. They have strong ties to their home country, they have job to back in home country.
I kindly request that you grant [Applicant’s Name] a visa to visit the United States.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Business Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., Family or Friends, Coworker], [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States for Business. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above. I worked in [Company Name].
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, we plan to Business meetings and plan new project for the Company. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of their visit. They have strong ties to their home country, they have job to back in home country.
I kindly request that you grant [Applicant’s Name] a visa to visit the United States.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Research Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Consular Officer Name (if known), or “Visa Section”]
[US Embassy/Consulate Address]
Subject: Invitation Letter for [Applicant’s Name] – Visa Application
Dear Sir/Madam,
I am writing to invite my [relationship – e.g., Family or Friends, Coworker, Student], [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States for Research Project. I am a [Your Status – e.g., US Citizen, Green Card Holder] residing at the address above. I worked in [University Name].
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, we plan to Research Project in University and collect data. I will be responsible for [Applicant’s Name]’s accommodation, food, and other expenses during their stay in the US.
I assure you that [Applicant’s Name] intends to return to [Applicant’s Country] upon the completion of their visit. They have strong ties to their home country, they have job to back in home country.
I kindly request that you grant [Applicant’s Name] a visa to visit the United States.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
These sample invitation letters provide a solid foundation for creating your own. Remember to personalize the letter with accurate and specific details, and ensure it is signed and dated. Providing supporting documentation, such as proof of your immigration status and financial stability, can further strengthen the invitation. A well-crafted invitation letter demonstrates your sincerity and helps the consular officer make an informed decision regarding the visa application.
