Applying for a tourist visa often requires more than just filling out forms. A well-crafted invitation letter can significantly strengthen an applicant’s case. This letter provides confirmation of the applicant’s accommodation and activities during their stay, showcasing the legitimacy of their visit and intent to return to their home country. It reassures the embassy or consulate that the applicant has a reason and place to stay during their visit.
This article provides 11 sample invitation letters that you can adapt to your own needs. Each sample showcases different scenarios and highlights key information that immigration authorities look for. Remember to personalize the letter, ensuring all details are accurate and truthful. The more specific and convincing your letter is, the better the chances of the visa being approved.
11 Sample Invitation Letters for Tourist Visa
Sample 1: General Tourist Visit
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my [Relationship – e.g., friend, family member] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your Country] for tourism purposes.
[Applicant’s Name] plans to stay with me from [Start Date] to [End Date]. During their visit, we plan to visit [Mention specific places or activities]. I will be responsible for their accommodation and well-being during their stay.
I can confirm that [Applicant’s Name] has strong ties to their home country and intends to return before their visa expires. I am a [Your Occupation] at [Your Company] and have been residing in [Your Country] for [Number] years.
I have attached a copy of my [Passport/Driver’s License] and [Proof of Residency – e.g., Utility Bill] as proof of my residency. Please find enclosed [Applicant’s Name]’s passport copy and visa application.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Family Reunion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for Family Reunion for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my [Relationship – e.g., mother, father, sibling] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your Country] for a family reunion.
[Applicant’s Name] plans to stay with me from [Start Date] to [End Date]. This is a special occasion for our family to come together, and we would be delighted to have them here. During their visit, we plan to [Mention specific activities related to the reunion, e.g., family dinner, sightseeing]. I will be fully responsible for their accommodation, meals, and any other expenses during their stay.
[Applicant’s Name] has strong family and financial ties to their home country and has every intention of returning upon the expiration of their visa. They are a [Applicant’s Occupation] and have been living in [Applicant’s Country] for [Number] years. I am a [Your Occupation] residing and working in [Your Country] for [Number] years.
I have attached a copy of my [Passport/Driver’s License] and [Proof of Residency – e.g., Utility Bill]. I have also included [Applicant’s Name]’s passport copy and their visa application.
Thank you for considering this request.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Visiting for a Special Event (Birthday, Wedding)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Event – e.g., My Wedding] for [Applicant’s Name]
Dear Visa Officer,
I am writing to invite my [Relationship – e.g., friend, family member] [Applicant’s Name], residing at [Applicant’s Address], to attend [Event Description – e.g., my wedding] which will be held on [Date of Event] in [Your City, Your Country].
[Applicant’s Name] plans to stay with me from [Start Date] to [End Date]. Their presence at [Event Description] would mean a great deal to me. I will provide accommodation and cover all expenses related to their stay, including meals and transportation during the event and their time in [Your Country]. We also plan to [Mention other activities besides the event].
[Applicant’s Name] is a [Applicant’s Occupation] and has strong ties to their home country, including [Mention specific ties – e.g., a job, family, property]. They are committed to returning home after the event. I am [Your Occupation] and have been living in [Your Country] for [Number] years.
I have attached copies of my [Passport/Driver’s License], [Proof of Residency], and [Invitation to the Event/Wedding Invitation]. I have also included [Applicant’s Name]’s passport copy and visa application.
Thank you for your time and attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Invitation for a Short Stay
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Short Visit
Dear Visa Officer,
I am writing to invite my [Relationship] [Applicant’s Name], who resides at [Applicant’s Address], for a short visit to [Your City, Your Country]. The purpose of their visit is tourism and to spend some time with me.
[Applicant’s Name] intends to stay from [Start Date] to [End Date], a total of [Number] days. During their stay, we plan to [Briefly describe planned activities, e.g., visit local attractions]. I will be responsible for their accommodation and all expenses during their visit.
Given the short duration of the intended visit, [Applicant’s Name] has every intention of returning to their home country before their visa expires. They are a [Applicant’s Occupation] and have [Mention a specific tie, e.g., a permanent job] in [Applicant’s Country]. I am [Your Occupation] and reside in [Your Country] permanently.
Attached, please find copies of my [Passport/Driver’s License], [Proof of Residency], as well as [Applicant’s Name]’s passport copy and visa application.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Covering Expenses Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Full Financial Support
Dear Visa Officer,
I am writing to invite my [Relationship] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your City, Your Country] for tourism purposes. I will be providing full financial support for their entire trip.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, we plan to [Mention activities, e.g., visit historical sites, explore the city]. I will cover all of [Applicant’s Name]’s expenses, including airfare, accommodation, food, transportation, and any other necessary costs.
[Applicant’s Name] has strong ties to their home country, including [Mention specific ties, e.g., family obligations, a business]. They intend to return to [Applicant’s Country] upon completion of their visit. My current occupation is [Your Occupation] and I am gainfully employed within [Your Country].
I have attached copies of my [Passport/Driver’s License], [Proof of Residency], [Bank Statements showing sufficient funds], as well as [Applicant’s Name]’s passport copy and visa application. My bank statements clearly show that I have the financial capacity to fully support their visit.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Emphasizing Applicant’s Ties to Home Country
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Emphasizing Strong Ties
Dear Visa Officer,
I am writing to invite my [Relationship] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your City, Your Country] for a tourist visit.
[Applicant’s Name] plans to stay with me from [Start Date] to [End Date]. During this time, we intend to [Mention activities, e.g., explore local museums, visit national parks]. I will be providing accommodation for [Applicant’s Name] at my residence.
I would like to emphasize that [Applicant’s Name] has strong ties to [Applicant’s Country]. They are currently employed as a [Applicant’s Occupation] at [Applicant’s Company] (proof of employment is attached) and have been in this position for [Number] years. Furthermore, they [Mention other significant ties, e.g., own property, care for elderly parents]. They fully intend to return to their home country after their visit concludes.
Attached are copies of my [Passport/Driver’s License], [Proof of Residency], and supporting documentation demonstrating [Applicant’s Name]’s ties to their home country, as well as their passport copy and visa application.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: For a Student Inviting a Family Member
[Your Name]
[Your Address] (Student Address)
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Student Inviting Family
Dear Visa Officer,
I am writing to invite my [Relationship] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your City, Your Country]. I am currently a student at [Your University] studying [Your Major].
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. They are coming to visit me and see my life here as a student. We plan to [Mention activities, e.g., visit the university campus, explore the city]. I will provide accommodation in my student housing.
[Applicant’s Name] has strong ties to their home country, as they [Mention specific ties, e.g., have a job, are retired and receive a pension]. They fully intend to return to their home country after their visit. I am currently enrolled at [Your University] and will continue my studies after their visit.
I have attached copies of my [Passport], [Student ID], [Proof of Enrollment], [Proof of Residency], as well as [Applicant’s Name]’s passport copy and visa application. A copy of my university enrolment letter is also attached for verification.
Thank you for considering this request.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Visiting for Medical Reasons (Accompanying Patient)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Medical Accompaniment
Dear Visa Officer,
I am writing to invite my [Relationship] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your City, Your Country]. They will be accompanying [Patient’s Name] who is coming to [Your Country] for medical treatment at [Hospital Name].
[Applicant’s Name] plans to stay from [Start Date] to [End Date]. Their primary purpose is to provide support and care for [Patient’s Name] during their treatment. I will be providing accommodation for both [Applicant’s Name] and [Patient’s Name].
[Applicant’s Name] has strong ties to their home country. They are [Applicant’s Occupation] and [Mention other ties, e.g., have family responsibilities]. They will return to their home country with [Patient’s Name] after the treatment is completed. I am a [Your Occupation] and have been residing in [Your Country] for [Number] years.
I have attached copies of my [Passport/Driver’s License], [Proof of Residency], a letter from [Hospital Name] confirming [Patient’s Name]’s appointment, as well as [Applicant’s Name]’s passport copy and visa application.
Thank you for your understanding and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Business Person Inviting a Colleague/Client for Leisure After Business
[Your Name]
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Leisure After Business
Dear Visa Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], for a tourist visit to [Your City, Your Country] following their business trip. [Applicant’s Name] is a [Applicant’s Title] at [Applicant’s Company], a valued client/colleague of [Your Company Name]. They will be in [Your Country] for business purposes from [Start Date of Business Trip] to [End Date of Business Trip]. We would like to extend an invitation for them to stay for a few extra days for leisure and tourism.
[Applicant’s Name] plans to stay for leisure from [Start Date of Leisure Visit] to [End Date of Leisure Visit]. During this time, we plan to [Mention activities, e.g., visit local attractions, enjoy local cuisine]. [Your Company Name] will be responsible for their accommodation during this leisure period.
[Applicant’s Name] has strong ties to their home country, including their position at [Applicant’s Company] and family commitments. They fully intend to return home after the leisure portion of their trip. My position is [Your Title] at [Your Company Name], and I am authorized to issue this invitation.
Attached are copies of my [Passport/Driver’s License], [Business Card], [Proof of Residency/Company Registration], a copy of their business itinerary, as well as [Applicant’s Name]’s passport copy and visa application.
Thank you for your time and attention to this request.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Showing Proof of Relationship
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Proof of Relationship
Dear Visa Officer,
I am writing to invite my [Relationship] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your City, Your Country] for tourism purposes. It is important that you understand our genuine relationship as [Describe Relationship – e.g., long-term partners, close friends for many years].
[Applicant’s Name] plans to stay from [Start Date] to [End Date]. During their visit, we plan to [Mention activities, e.g., travel to nearby cities, attend local festivals]. I will be providing accommodation and financial support during their stay.
[Applicant’s Name] has strong ties to their home country and will return after their visit. To demonstrate the legitimacy of our relationship, I have included [Mention specific proof, e.g., photos of us together, emails, social media posts]. I am a [Your Occupation] and have been living in [Your Country] for [Number] years.
Attached are copies of my [Passport/Driver’s License], [Proof of Residency], [Proof of Relationship – Photos, Messages, etc.], as well as [Applicant’s Name]’s passport copy and visa application.
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Invitation to Stay in a Rented Property
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address]
Subject: Invitation Letter for Tourist Visa for [Applicant’s Name] – Rental Accommodation
Dear Visa Officer,
I am writing to invite my [Relationship] [Applicant’s Name], residing at [Applicant’s Address], to visit me in [Your City, Your Country] for tourism purposes. [Applicant’s Name] will be staying with me in the rental property I occupy.
[Applicant’s Name] plans to stay with me from [Start Date] to [End Date]. During their stay, we plan to [Mention activities, e.g., visit museums, go hiking]. I am responsible for their wellbeing during their time in [Your Country].
[Applicant’s Name] intends to return to their country of origin once their visit is over. I am a [Your Profession] who resides legally in [Your Country].
Attached are copies of my [Passport/Driver’s License], my rental agreement for the property located at [Rental Address] and a copy of [Applicant’s Name]’s passport and visa application.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
A strong invitation letter plays a vital role in a tourist visa application. By tailoring these sample letters to your specific situation, you can provide compelling evidence of the applicant’s genuine intentions and increase their chances of a successful visa outcome. Remember to be truthful, detailed, and include all necessary supporting documentation. Good luck!
