Moving out of a rental property requires proper notification to your landlord or property manager. An end-of-lease letter, also known as a notice to vacate, serves as a formal way to inform them of your intention to leave the premises. This letter is crucial for ensuring a smooth transition and avoiding potential complications regarding your security deposit. This document should be clear, concise, and include all relevant information. This article offers 17 sample letters to help you craft your own effective notice.
These samples cover various situations, from standard lease expirations to situations where you need to terminate the lease early due to unforeseen circumstances. Remember to always review your lease agreement for specific requirements regarding notice periods and preferred methods of delivery. Sending the letter via certified mail ensures you have proof of delivery, which can be valuable in case of any disputes. Also, keep a copy of the letter for your records.
The key elements of an effective end-of-lease letter include your name and address, the landlord’s name and address, the date of the letter, the address of the rental property, the date you intend to vacate, and a forwarding address where your security deposit can be returned. It’s also courteous to express gratitude for your time residing at the property. Consider adding a request for a move-out inspection to ensure a fair assessment of any potential damages.
Each sample below is designed to be adaptable to your specific needs. Feel free to modify them to accurately reflect your situation and maintain a professional tone throughout the letter. Paying close attention to detail and providing clear communication can help avoid misunderstandings and ensure a positive relationship with your landlord, even as you move on to your next home.
17 Sample End of Lease Letters
Sample 1: Standard Lease Expiration
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address]
Dear [Landlord’s Name],
Please accept this letter as formal notification that I will be vacating the property located at [Your Address] on [Date of Vacating], as my current lease agreement expires on this date.
I have enjoyed residing at this property and appreciate your attention to any maintenance requests during my tenancy. Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
I look forward to hearing from you regarding the security deposit return process. Thank you for your time and consideration.
Sincerely,
[Your Name]
Sample 2: Month-to-Month Lease
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address]
Dear [Landlord’s Name],
Please accept this letter as formal notification that I will be vacating the property located at [Your Address] on [Date of Vacating]. This provides you with [Number] days notice as required by my month-to-month lease agreement.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you for your time.
Sincerely,
[Your Name]
Sample 3: Early Lease Termination (with Explanation)
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Early Lease Termination
Dear [Landlord’s Name],
Please accept this letter as formal notification that I will be vacating the property located at [Your Address] on [Date of Vacating]. I understand that this is prior to the end of my lease agreement, which expires on [Original Lease Expiration Date].
Due to [Briefly Explain Reason for Early Termination – e.g., job relocation, unforeseen circumstances], I am unfortunately required to terminate my lease early. I am willing to work with you to find a suitable replacement tenant and minimize any financial loss to you. I have attached [Mention any supporting documents, e.g., relocation letter].
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
I appreciate your understanding in this matter and look forward to discussing this further.
Sincerely,
[Your Name]
Sample 4: Request for Move-Out Inspection
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Request for Inspection
Dear [Landlord’s Name],
Please accept this letter as formal notification that I will be vacating the property located at [Your Address] on [Date of Vacating].
I would like to request a move-out inspection prior to my departure to ensure a fair assessment of the property’s condition. Please let me know what dates and times would be convenient for you to conduct this inspection. I am available on [List available dates and times].
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you for your cooperation.
Sincerely,
[Your Name]
Sample 5: Emphasizing Cleaning and Repairs Done
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Move Out Condition
Dear [Landlord’s Name],
Please accept this letter as notification of my intention to vacate the premises at [Your Address] by [Date]. As per our lease agreement, this serves as the required notice.
I have taken great care of the property during my tenancy, and I have ensured that the property is cleaned and any minor repairs have been addressed to the best of my ability. I would appreciate it if you could acknowledge the condition of the premise as I handover the keys to you.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 6: Leaving before the end of a Month
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Partial Month
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
I understand that I am vacating before the end of the month, but I have completed paying for the current month as per my lease. Should there be any overpayment issues, please let me know.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 7: Requesting confirmation
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Confirmation Request
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
Please confirm that you have received and acknowledged this notice. I look forward to your confirmation.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 8: Mentioning Utilities
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Utilities
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
I will make sure the utilities will be turned off on the day I will be vacating the premise. Please make sure that you have arranged any transfers or account set up for the next tenant/s.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 9: For Business Property
[Your Name]
[Your Business Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Business Address] – Business Premise
Dear [Landlord’s Name],
I am writing to inform you that [Your Business Name] will be vacating the property located at [Your Business Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
We will be sure to remove all our business equipment and furniture upon vacating.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 10: Giving keys
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Keys
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
I will be returning the keys to you on the day of vacating, [Date of Vacating].
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 11: Adding another tenant name
[Your Name]
[Co-Tenant Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Co-Tenant
Dear [Landlord’s Name],
I am writing to inform you that [Your Name] and [Co-Tenant Name] will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
[Co-Tenant Name]
Sample 12: Lease takeover
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Lease Takeover
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
I have found someone to take over the lease and would like to introduce them to you. [New tenant’s name] will be in touch with you.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 13: Request for security deposit refund information
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Deposit Refund
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
I am requesting information on the process for security deposit refunds, timeline and details.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 14: Adding photos
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Photos
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
Attached are photos to the premise for your reference.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 15: Adding a Witness
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Witness
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
This document is signed with a witness, [Witness name]
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 16: Giving Notice in Person
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Your Address] – Hand Delivery
Dear [Landlord’s Name],
I am writing to inform you that I will be vacating the property located at [Your Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
I am delivering this notice to you in person.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Sample 17: For a deceased tenant
[Your Name]
[Your Address]
[Date]
[Landlord’s Name]
[Landlord’s Address]
Subject: Notice of Intent to Vacate – [Deceased Tenant Name]’s Address – Deceased
Dear [Landlord’s Name],
I am writing to inform you that I, as the executor of the estate of the deceased tenant [Deceased Tenant Name], will be vacating the property located at [Deceased Tenant Name]’s Address] on [Date of Vacating]. As per my lease agreement, this is the required notice.
Attached is the death certificate for your reference.
Please send my security deposit to the following forwarding address:
[Your Forwarding Address]
Thank you,
[Your Name]
Conclusion
Using these sample end-of-lease letters as a guide will empower you to craft a professional and effective notification to your landlord. Remember to customize each template to fit your specific circumstances, review your lease agreement carefully, and send the letter through certified mail for documented proof of delivery. By following these steps, you can ensure a smooth and stress-free move-out process and protect your rights to your security deposit.
