Employment verification letters are essential documents in HR, confirming an employee’s work history. They’re used for loan applications, apartment rentals, and background checks. Having readily available, customizable templates saves time and ensures consistency. This article provides 25 sample templates covering various scenarios, from simple employment confirmation to detailed salary verification.
These templates are designed to be adaptable to your specific needs. Remember to replace the bracketed information with the accurate details for each employee. Always double-check the information before sending to ensure accuracy and avoid potential discrepancies. Using these templates will not only streamline your process but also maintain professionalism and consistency in your HR practices.
25 Sample Employment Verification Letter Templates
- [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter is to verify that [Employee Name] is currently employed at [Your Company Name] as a [Job Title] since [Start Date]. Their current annual salary is $[Salary].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment – [Employee Name]
To Whom It May Concern,
This letter confirms that [Employee Name] was employed by [Your Company Name] from [Start Date] to [End Date] as a [Job Title].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment and Salary Verification for [Employee Name]
Dear [Recipient Name],
We hereby verify that [Employee Name] is employed with [Your Company Name] as a [Job Title]. Their employment began on [Start Date] and their current gross annual salary is $[Salary].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification – [Employee Name]
Dear [Recipient Name],
This letter serves as confirmation that [Employee Name] is currently employed with our company, [Your Company Name], in the position of [Job Title], since [Start Date].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification Request for [Employee Name]
To Whom It May Concern,
Please accept this letter as verification that [Employee Name] was employed at [Your Company Name] from [Start Date] to [End Date].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment – [Employee Name]
Dear [Recipient Name],
This confirms that [Employee Name] is currently employed with [Your Company Name] as [Job Title] since [Start Date]. Their current monthly salary is $[Salary].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Details for [Employee Name]
To Whom It May Concern,
[Employee Name] was employed with [Your Company Name] from [Start Date] to [End Date] as a [Job Title]. Their final salary was $[Salary].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification – Confidential
Dear [Recipient Name],
This letter is to confirm the employment of [Employee Name] at [Your Company Name] as a [Job Title], starting on [Start Date]. Please contact us directly with any further questions.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment – Urgent
To Whom It May Concern,
This letter verifies that [Employee Name] is currently employed by [Your Company Name] in the role of [Job Title], beginning on [Start Date].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Confirmation for [Employee Name]
Dear [Recipient Name],
This letter serves as confirmation that [Employee Name] is actively employed at [Your Company Name] as a [Job Title], with a start date of [Start Date] and an annual salary of $[Salary].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification Request for [Employee Name]
To Whom It May Concern,
Please accept this letter as verification that [Employee Name] was employed at [Your Company Name] from [Start Date] to [End Date] in [Department Name].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment and Good Standing – [Employee Name]
Dear [Recipient Name],
This confirms that [Employee Name] is currently employed with [Your Company Name] as [Job Title] since [Start Date]. Their performance has been consistently satisfactory. Their current annual salary is $[Salary].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Details for [Employee Name] – Confidential
To Whom It May Concern,
[Employee Name] was employed with [Your Company Name] from [Start Date] to [End Date] as a [Job Title]. Their reason for leaving was [Reason for Leaving].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification – for [Employee Name]’s Loan Application
Dear [Recipient Name],
This letter is to confirm the employment of [Employee Name] at [Your Company Name] as a [Job Title], starting on [Start Date]. This information is provided in support of their loan application.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment – Quick Turnaround Needed
To Whom It May Concern,
This letter verifies that [Employee Name] is currently employed by [Your Company Name] in the role of [Job Title], beginning on [Start Date]. Please expedite the processing of this verification.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Confirmation for [Employee Name] – Housing Application
Dear [Recipient Name],
This letter serves as confirmation that [Employee Name] is actively employed at [Your Company Name] as a [Job Title], with a start date of [Start Date] and an annual salary of $[Salary]. This information is provided in support of their housing application.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification Request for [Employee Name] – Apartment Rental
To Whom It May Concern,
Please accept this letter as verification that [Employee Name] was employed at [Your Company Name] from [Start Date] to [End Date] in [Department Name]. Their last known annual salary was $[Salary]. This information is provided in support of their apartment rental application.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment and Position Details – [Employee Name]
Dear [Recipient Name],
This confirms that [Employee Name] is currently employed with [Your Company Name] as [Job Title] since [Start Date]. They are a [Full-Time/Part-Time] employee.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Details for [Employee Name] – Limited Information
To Whom It May Concern,
[Employee Name] was employed with [Your Company Name] from [Start Date] to [End Date]. Due to company policy, we cannot release further information.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification – For Background Check Purposes
Dear [Recipient Name],
This letter is to confirm the employment of [Employee Name] at [Your Company Name] as a [Job Title], starting on [Start Date]. This information is provided for background check purposes.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment – Internal Use Only
To Whom It May Concern,
This letter verifies that [Employee Name] is currently employed by [Your Company Name] in the role of [Job Title], beginning on [Start Date]. This letter is for internal use only.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Confirmation for [Employee Name] – Reference Request
Dear [Recipient Name],
This letter serves as confirmation that [Employee Name] is actively employed at [Your Company Name] as a [Job Title], with a start date of [Start Date]. Please contact me if you require a reference.
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Employment Verification Request for [Employee Name] – General Purpose
To Whom It May Concern,
Please accept this letter as verification that [Employee Name] was employed at [Your Company Name] from [Start Date] to [End Date] and held the position of [Job Title].
Sincerely,
[Your Name]
[Your Title] - [Date]
[Recipient Name]
[Recipient Title]
[Recipient Company]
[Recipient Address]Subject: Verification of Employment and Contact Information – [Employee Name]
Dear [Recipient Name],
This confirms that [Employee Name] is currently employed with [Your Company Name] as [Job Title] since [Start Date]. You can reach them at [Employee Phone Number] or [Employee Email Address].
Sincerely,
[Your Name]
[Your Title]
Conclusion
Having these employment verification letter templates at your disposal significantly simplifies the HR process. Remember to tailor each template to the specific request and always verify the information for accuracy. By using these templates, you can save time, maintain consistency, and project a professional image for your company.
