Certified letters provide proof of mailing and receipt, making them essential for formal communications, legal matters, and important business transactions. Using a well-crafted template saves time and ensures your letter includes all necessary information. We’ve compiled 24 diverse certified letter samples covering a wide range of situations, from formal notices to customer correspondence.
These templates are designed to be adaptable to your specific needs. Remember to customize each letter with your specific details, recipient information, and the precise message you intend to convey. Each sample is provided as a reference, and you should always consult with a legal professional if you have any doubts regarding the legal implications of your communication.
24 Certified Letter Samples
Sample 1: Notice of Lease Termination
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Notice of Lease Termination
Dear [Recipient Name],
Please be advised that this letter serves as formal notification of our intention to terminate the lease agreement for the property located at [Property Address], effective [Termination Date].
Sincerely,
[Your Name/Signature]
Sample 2: Demand for Payment
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Demand for Payment
Dear [Recipient Name],
This letter serves as a formal demand for payment of [Amount] for [Description of Debt], which is currently overdue. Payment is expected within [Number] days of the date of this letter.
Sincerely,
[Your Name/Signature]
Sample 3: Letter of Complaint
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter of Complaint
Dear [Recipient Name],
I am writing to express my dissatisfaction with [Service/Product] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 4: Notice of Contract Breach
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Notice of Contract Breach
Dear [Recipient Name],
This letter serves as formal notification that you are in breach of the contract dated [Date of Contract], specifically section [Section Number], due to [Reason for Breach].
Sincerely,
[Your Name/Signature]
Sample 5: Notice of Collection
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Notice of Collection
Dear [Recipient Name],
This letter serves as notification that your account is delinquent. Failure to payment will result in [action to take].
Sincerely,
[Your Name/Signature]
Sample 6: Notice of Eviction
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Notice of Eviction
Dear [Recipient Name],
This letter serves as notification that you will be evicted on [date]. Failure to payment will result in [action to take].
Sincerely,
[Your Name/Signature]
Sample 7: Proof of Address
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Proof of Address
Dear [Recipient Name],
This letter serves as notification that your address is [action to take].
Sincerely,
[Your Name/Signature]
Sample 8: Cease and Desist Letter
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Cease and Desist Letter
Dear [Recipient Name],
This letter serves as notification that you must stop [action to take].
Sincerely,
[Your Name/Signature]
Sample 9: Complaint to Landlord
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Complaint to Landlord
Dear [Recipient Name],
I am writing to express my dissatisfaction with [Complaint] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 10: Letter of Intent
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter of Intent
Dear [Recipient Name],
I am writing to express my interest with [Intent] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 11: Business Contract
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Business Contract
Dear [Recipient Name],
I am writing to express my interest with [Contract] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 12: Employment Offer
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Employment Offer
Dear [Recipient Name],
I am writing to express my interest with [Contract] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 13: Letter of Recommendation
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter of Recommendation
Dear [Recipient Name],
I am writing to express my interest with [recommendation] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 14: Personal Reference Letter
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Personal Reference Letter
Dear [Recipient Name],
I am writing to express my interest with [Reference] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 15: Letter of Apology
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter of Apology
Dear [Recipient Name],
I am writing to express my interest with [Apology] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 16: Resignation Letter
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Resignation Letter
Dear [Recipient Name],
I am writing to express my interest with [Resignation] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 17: Letter Request for Information
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter Request for Information
Dear [Recipient Name],
I am writing to express my interest with [Request for Information] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 18: Letter of Authorization
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter of Authorization
Dear [Recipient Name],
I am writing to express my interest with [authorization] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 19: Response to Complaint
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Response to Complaint
Dear [Recipient Name],
I am writing to express my interest with [Response] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 20: Warranty Claim Letter
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Warranty Claim Letter
Dear [Recipient Name],
I am writing to express my interest with [Claim] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 21: Dispute Billing Error Letter
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Dispute Billing Error Letter
Dear [Recipient Name],
I am writing to express my interest with [Dispute] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 22: Proof of Income Letter
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Proof of Income Letter
Dear [Recipient Name],
I am writing to express my interest with [Income] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 23: Letter of Thanks
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter of Thanks
Dear [Recipient Name],
I am writing to express my interest with [Thanks] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Sample 24: Letter of Explanation
[Your Name/Company Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
Subject: Letter of Explanation
Dear [Recipient Name],
I am writing to express my interest with [Explanation] received on [Date]. Specifically, [Describe the Issue].
Sincerely,
[Your Name/Signature]
Using these certified letter templates provides a solid foundation for your important correspondence. Remember to always adapt the templates to the specifics of your situation and consult with legal counsel when necessary to ensure full compliance and protect your interests. Utilizing certified mail adds an extra layer of security and proof of delivery, making these templates even more valuable for various official and personal communications.
