Resigning from a job requires careful consideration and a professional approach. A well-crafted resignation letter not only informs your employer of your departure but also maintains positive relationships. These templates provide a starting point for creating a letter that suits your specific situation. Remember to personalize the template with your own details and circumstances.
Choosing the right resignation letter template depends on your relationship with your employer and the reasons for leaving. A simple, formal letter is often suitable, but you may want to express more gratitude or offer assistance during the transition if appropriate. The examples below showcase a variety of tones and styles.
18 Resignation Letter Template Samples
Template 1: Simple Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Date of Resignation].
I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title], with my last day of employment being [Date of Resignation]. I am grateful for the opportunities I have been given during my time at [Company Name].
Thank you for your guidance and support. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 3: Resignation Offering Assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you of my resignation from my position as [Your Job Title], effective [Date of Resignation]. I am willing to assist in the transition process in any way possible to ensure a smooth handover.
I appreciate the opportunities I have had at [Company Name] and wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 4: Resignation – Detailed Reason
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Date of Resignation]. I am leaving to pursue [briefly state reason, e.g., a new opportunity, further education].
I am grateful for the experience I’ve gained during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 5: Resignation – Internal Transfer (If Applicable)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally notify you of my resignation from my current role as [Your Job Title] in the [Department Name] department, effective [Date of Resignation]. As you know, I will be transferring to the [New Department Name] department in a new role.
Thank you for the support and opportunities I’ve received during my time in this role. I look forward to continued collaboration within the company.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 6: Resignation – Specific Positive Experience
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this as formal notification that I am resigning from my position as [Your Job Title], with my last day of employment being [Date of Resignation]. I especially valued the opportunity to [mention a specific project or experience you enjoyed].
Thank you for the experience.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 7: Resignation – Short Notice (Use with Caution – Explain if Possible)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Date of Resignation]. I understand that this is short notice, and I apologize for any inconvenience it may cause [Optional: Briefly explain the reason for the short notice, if comfortable].
I appreciate the opportunity to have worked here.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 8: Resignation – Focusing on Future Opportunities
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter serves as notification that I am resigning from my position as [Your Job Title], with my last day being [Date of Resignation]. I am eager to pursue new opportunities and challenges that align with my long-term career goals.
I wish you and [Company Name] all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 9: Resignation – Contract Completion (If Applicable)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to formally notify you that I will not be renewing my contract as [Your Job Title], and my employment with [Company Name] will conclude on [Date of Resignation], which marks the end of my current contract period.
Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 10: Resignation – Relocation (If Applicable)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Date of Resignation]. This decision is due to my family’s relocation to [City, State].
I appreciate the opportunities provided during my employment.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 11: Resignation – Retirement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my intention to retire from my position as [Your Job Title], with my last day of employment being [Date of Resignation].
I am grateful for the years spent at [Company Name] and wish you all the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 12: Resignation – Expressing Enthusiasm for New Role
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Date of Resignation]. I am excited to pursue a new opportunity that will allow me to [mention brief description of new role].
Thank you for the opportunities you have provided me.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 13: Resignation – Focusing on Company Culture
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you of my resignation from my position as [Your Job Title], effective [Date of Resignation]. I truly appreciate the collaborative and supportive work environment fostered at [Company Name].
I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 14: Resignation – Requesting a Letter of Recommendation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], with my last day of employment being [Date of Resignation]. I would be grateful if you would consider providing me with a letter of recommendation.
Thank you for your support during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 15: Resignation – Expressing Continued Professional Interest
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Date of Resignation]. I hope to maintain a professional relationship with [Company Name] in the future and wish you the best.
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 16: Resignation – Mentioning Future Contact
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title], with my last day of employment being [Date of Resignation]. I look forward to staying in touch in the future.
I appreciate the opportunities you have given me.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 17: Resignation – Due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Date of Resignation]. This decision is due to health reasons, which require me to step down from my role.
I wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Template 18: Resignation – Simple and Direct (No Details)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Job Title], effective [Date of Resignation].
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
These resignation letter templates offer a variety of options to help you craft a professional and courteous notice of your departure. Remember to tailor each template to your specific situation, and always maintain a positive and respectful tone. A well-written resignation letter can help ensure a smooth transition and preserve your professional reputation.
