Crafting the Perfect Resignation Letter
Leaving a job requires careful planning, and a well-written resignation letter is a crucial part of the process. It’s your final opportunity to maintain a positive relationship with your employer and pave the way for a smooth transition. A professional letter ensures that your departure is handled efficiently and respectfully. This article provides 20 resignation letter samples covering a variety of situations, from standard resignations to those requiring more specific language. Remember to adapt these templates to your individual circumstances and company culture.
The following examples are designed to offer a starting point for creating your own resignation letter. Pay close attention to the tone, clarity, and inclusion of essential information such as your last day of employment. Consider adding a brief thank you for the opportunities you’ve been given and expressing your willingness to assist with the handover process. Tailoring your letter to the specific circumstances of your departure will help ensure a positive and professional exit.
20 Resignation Letter Samples
Sample 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day].
I am grateful for the opportunities I have been given during my time here, and I appreciate the support I have received.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation for New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my role as [Your Position] at [Company Name], with my last day being [Your Last Day]. I have accepted a position at another company.
Thank you for the opportunity to work at [Company Name]. I have learned a great deal during my time here and wish you and the company all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation with Offer to Assist
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day].
I am happy to assist in any way possible to ensure a smooth transition during my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Short & Simple Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position, effective [Your Last Day].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day]. My family and I are relocating to [New Location].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation with 2 Weeks Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] with [Company Name], effective two weeks from today, [Your Last Day].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation with More than 2 Weeks Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day], giving [Number] weeks’ notice.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day]. This decision is due to personal reasons.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Formal Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to formally resign from my position as [Your Position] at [Company Name], with my resignation effective on [Your Last Day].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation Expressing Disappointment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day]. While I appreciate the opportunity to have worked here, I have decided to pursue other opportunities that are more aligned with my career goals.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation with Specific Reason (If Comfortable)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day]. I am resigning due to [Specific Reason – e.g., lack of growth opportunities, change in company direction, etc.].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 13: Resignation After Probation Period
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. Having completed my probation period, I have decided that this role is not the right fit for me.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 14: Resignation from a Management Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day]. I am committed to ensuring a smooth transition for my team and will work closely with you to identify and train a suitable replacement.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 15: Resignation with Apology for Short Notice (If Applicable)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. I understand that this is shorter notice than typically required, and I sincerely apologize for any inconvenience this may cause. [Briefly explain the reason for short notice if you feel comfortable].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 16: Resignation due to Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day]. This decision is due to health reasons that require my full attention.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 17: Resignation from Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Position] at [Company Name], effective [Your Last Day].
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 18: Resignation After Lengthy Tenure
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day]. After [Number] years of service, I have decided to pursue new challenges.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 19: Resignation with Specific Assistance Offered
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
This letter is to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. I am available to [Specific assistance, e.g., train my replacement, document key processes, etc.] to ensure a smooth handover.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 20: Resignation – Combining Gratitude and Future Wishes
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer’s Name]
[Company Name]
[Company Address]
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day]. I am very grateful for the opportunities and experiences I have gained during my time here. I wish you and the company all the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Ensuring a Professional Departure
These 20 resignation letter samples provide a strong foundation for crafting your own professional resignation. Remember to personalize the letter to reflect your specific circumstances, maintain a positive tone, and express gratitude where appropriate. Always double-check your letter for accuracy and proofread it carefully before submitting it to your employer. A well-crafted resignation letter is a valuable tool in maintaining positive professional relationships and leaving your job on good terms. Good luck with your future endeavors!
