Why Use a Resignation Letter Template?
Crafting a professional resignation letter can be stressful. Using a Word template streamlines the process, ensuring you include all necessary information while maintaining a positive tone. A well-written resignation letter helps maintain positive relationships with your former employer and can be beneficial for future references. These templates allow you to focus on your next career step instead of struggling with wording.
Key Elements of an Effective Resignation Letter
A good resignation letter should be concise and clear. Include your resignation date, your last day of employment, and express gratitude for the opportunities you’ve had. Optionally, you can offer assistance during the transition period. Avoid negativity or criticism. Remember to proofread carefully before submitting your letter.
Sample Resignation Letter Templates (Word Format)
Below are 24 resignation letter samples for various situations. Simply copy and paste the template into Word, then customize it with your own details. Remember to replace bracketed information (e.g., [Your Name], [Date]) with your specific information. Good luck with your next adventure!
Note: These samples are for informational purposes only. Consult with legal counsel if you have specific concerns.
Sample Resignation Letters:
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Template 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work at [Company Name] over the past [Number] years. I have enjoyed my time here and learned a great deal.
I wish you and the company all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 2: Resignation with Offer of Assistance
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
This letter is to formally notify you of my resignation from my position as [Your Position] with [Company Name], effective [Your Last Day].
I am grateful for the opportunities I've been given during my time here. I'm willing to assist in the transition period to ensure a smooth handover of my responsibilities.
Thank you for your understanding. I wish you and [Company Name] continued success.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 3: Resignation Due to New Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my role as [Your Position] at [Company Name], effective [Your Last Day].
I have accepted a new opportunity that will allow me to further develop my skills. I appreciate the experiences and growth I have achieved here.
I wish you and the team all the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 4: Short and Simple Resignation
[Your Name]
[Date]
[Employer's Name]
[Company Name]
Dear [Employer's Name],
Please accept this as notification that I am resigning from my position as [Your Position], effective [Your Last Day].
Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 5: Resignation with a Positive Note
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day].
I have truly enjoyed my time working here and I am grateful for the experiences and opportunities I have been given. I wish you and the company the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 6: Resignation with Regret
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
It is with regret that I submit my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day].
This was not an easy decision, and I want to express my sincere appreciation for the opportunities I've had here. I am thankful for the support and guidance I've received.
I wish you all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 7: Resignation due to Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day], due to a family relocation.
I have enjoyed my time working at [Company Name] and appreciate the opportunities I've been given. I am happy to assist with the transition as needed.
Thank you for everything.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 8: Resignation mentioning contract end
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
This letter is to inform you that I will not be renewing my contract for the position of [Your Position] with [Company Name]. The contract will expire on [Your Last Day].
Thank you for the opportunity to work with you and the team. I wish you success.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 9: Resignation for health reason
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day], due to health reasons.
I apologize for any inconvenience this may cause. Thank you for your understanding and support.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 10: Resignation due to personal reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day], due to personal reasons.
I appreciate the opportunities I've been given during my time here and wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 11: Resignation after short employment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day].
I appreciate the opportunity to have worked here. While my time here was brief, I wish you and the company the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 12: Resignation mentioning project completion
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. This date allows me to complete the current [Project Name] project.
Thank you for the experience and I wish you continued success.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 13: Resignation without stating reason
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day].
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 14: Resignation with Offer to Train Successor
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day].
I would be happy to assist in training my replacement to ensure a smooth transition. Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 15: Resignation – Gratitude and Future Wishes
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day].
I am deeply grateful for the opportunities and support I have received during my time here. I wish you and the company all the very best in the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 16: Resignation – Professional Tone
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to formally advise you of my resignation from the position of [Your Position] at [Company Name]. My last day of employment will be [Your Last Day].
I appreciate the opportunities afforded to me during my tenure here.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 17: Resignation – Highlighting Learned Skills
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day].
I have gained valuable experience and skills while working here, particularly in [mention specific skill]. I am grateful for the opportunities I have been given.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 18: Resignation – Due to Career Advancement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day]. This decision stems from an opportunity for career advancement that aligns with my long-term goals.
Thank you for your support and guidance during my time here. I wish the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 19: Resignation – Mentioning Offer of Assistance with Specific Tasks
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day].
I am happy to assist with the transition, and specifically offer to help with [mention specific tasks, e.g., training the new team member on project X].
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 20: Resignation – More Formal Tone
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
This letter serves as formal notification of my resignation from my position as [Your Position] with [Company Name], to be effective as of the close of business on [Your Last Day].
I extend my sincere appreciation for the opportunities that have been presented to me during my tenure with the company.
Respectfully,
[Your Signature]
[Your Typed Name] -
Template 21: Resignation – Stating Benefits Received
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from the position of [Your Position] at [Company Name], effective [Your Last Day].
I am grateful for the benefits I received during my time here, including [mention specific benefits like training, mentorship etc.].
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 22: Resignation – Due to Incompatible Work Environment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. I have made this difficult decision as the work environment is not compatible with my career goals and personal well-being.
I wish you and the company success in the future.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 23: Resignation – After Receiving a Better Offer
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Your Last Day]. I have received and accepted a better offer of employment with another company that aligns more closely with my long-term career goals.
I would like to thank you for the opportunities I have had during my time here and wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name] -
Template 24: Resignation – Part-Time Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Employer's Name]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Position] at [Company Name], effective [Your Last Day].
Thank you for providing the opportunity to work in this role. I appreciate the flexibility I was afforded.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion: Resigning Gracefully
Using these resignation letter templates as a starting point will save you time and ensure your departure is handled professionally. Always personalize the template to reflect your specific circumstances and maintain a positive tone. A thoughtful resignation letter can leave a lasting positive impression.
