Writing a resignation letter can feel daunting, but it’s a crucial step in leaving a job gracefully. A well-crafted resignation letter not only informs your employer of your departure but also maintains a positive relationship. It demonstrates professionalism and can open doors for future opportunities. This guide provides 23 resignation letter samples for various situations, from standard roles to specific circumstances, helping you create a letter that suits your needs. Remember to always be polite, professional, and to thank your employer for the opportunity.
Below, you’ll find a diverse collection of resignation letter samples to inspire your own. These examples cover different scenarios, including resigning from a management position, leaving for a new opportunity, or simply seeking a change of pace. Adapt these templates to fit your specific situation, ensuring you include your notice period and express gratitude for your time with the company. Remember to keep the letter concise, clear, and focused on the key information: your intention to resign and your last day of employment.
23 Resignation Letter Examples
1. Standard Resignation Letter
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned a great deal during my time here.
I wish you and the company all the best in the future.
Sincerely,
[Your Name]
2. Resignation Letter with Gratitude
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I am incredibly grateful for the opportunities and experiences I have gained during my time at [Company Name]. I have truly valued my time here.
I wish you and the company continued success, and I hope to stay in touch.
Sincerely,
[Your Name]
3. Resignation Letter for a New Opportunity
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment]. I have accepted a new opportunity that will allow me to further develop my skills in [Specific Skill/Area].
I am grateful for the support and guidance I have received during my time at [Company Name]. Thank you for investing in my professional growth.
I wish you and the team all the best.
Sincerely,
[Your Name]
4. Resignation Letter – Short and Sweet
Dear [Manager’s Name],
This letter is to inform you that I am resigning from my position as [Your Job Title], effective [Your Last Day of Employment].
Thank you for the opportunity.
Sincerely,
[Your Name]
5. Resignation Letter Offering Assistance with Transition
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
I am happy to assist with the transition process in any way I can, including training my replacement. Please let me know how I can be of help.
Thank you for the opportunity to work here.
Sincerely,
[Your Name]
6. Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment]. This decision is due to personal reasons.
I appreciate the opportunities I have been given during my time at [Company Name].
I wish you and the company all the best.
Sincerely,
[Your Name]
7. Resignation Letter – Management Position
Dear [Higher Authority’s Name],
This letter serves as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I will work to ensure a smooth transition during my remaining time here.
Thank you for the opportunity to lead the team.
Sincerely,
[Your Name]
8. Resignation Letter – Detailed Handover Plan
Dear [Manager’s Name],
I am writing to inform you of my resignation from the role of [Your Job Title] at [Company Name], with my last day being [Your Last Day of Employment]. I have already started drafting a detailed handover plan to ensure a smooth transition. I am available to discuss this plan further at your convenience.
Thank you for the opportunities I’ve had during my time here.
Sincerely,
[Your Name]
9. Resignation Letter – Expressing Regret
Dear [Manager’s Name],
Please accept this as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This was not an easy decision, and I regret leaving the team.
I value the experience I gained and wish the company success.
Sincerely,
[Your Name]
10. Resignation Letter – With Specific Thanks
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], with my last day being [Your Last Day of Employment]. I especially want to thank you for your support and mentorship over the past [Number] years.
I wish you and the company all the best.
Sincerely,
[Your Name]
11. Resignation Letter – Due to Health Concerns
Dear [Manager’s Name],
Please accept this as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to health concerns that require me to prioritize my well-being.
I appreciate the opportunities I’ve been given.
Sincerely,
[Your Name]
12. Resignation Letter – Remote Position
Dear [Manager’s Name],
I am writing to inform you of my resignation from my remote position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
Thank you for the opportunity to work remotely for [Company Name].
Sincerely,
[Your Name]
13. Resignation Letter – Part-Time Position
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my part-time position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
I’ve enjoyed my time working with the team.
Sincerely,
[Your Name]
14. Resignation Letter – Entry-Level Position
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This entry-level position has provided me with valuable experience.
Thank you for the opportunity to start my career here.
Sincerely,
[Your Name]
15. Resignation Letter – Career Change
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am pursuing a career change.
I appreciate the opportunities I’ve had to develop my skills.
Sincerely,
[Your Name]
16. Resignation Letter – Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. My decision is due to a relocation.
I wish you and the team all the best.
Sincerely,
[Your Name]
17. Resignation Letter – Contract Position
Dear [Manager’s Name],
This letter is to inform you that I will not be renewing my contract as [Your Job Title] at [Company Name]. My last day of work will be [Your Last Day of Employment], coinciding with the contract’s end date.
Thank you for the opportunity.
Sincerely,
[Your Name]
18. Resignation Letter – Internship
Dear [Manager’s Name],
Please accept this letter as notification that I am concluding my internship as [Your Job Title] at [Company Name] on [Your Last Day of Employment].
I am grateful for the invaluable experience I’ve gained during this internship.
Sincerely,
[Your Name]
19. Resignation Letter – More Than Two Weeks Notice
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I am providing [Number] weeks of notice.
I hope this allows ample time for a smooth transition. Thank you for the opportunity.
Sincerely,
[Your Name]
20. Resignation Letter – Addressing a Specific Issue (Use with Caution – keep it professional!)
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. While I appreciate the opportunity to have worked here, [Briefly and professionally state the issue. Example: “the current workload has become unsustainable”].
I wish you and the company all the best.
Sincerely,
[Your Name]
21. Resignation Letter – Family Responsibilities
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to increasing family responsibilities.
Thank you for your understanding.
Sincerely,
[Your Name]
22. Resignation Letter – Pursuing Education
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. I will be pursuing further education.
I value the experiences I’ve had while working here.
Sincerely,
[Your Name]
23. Resignation Letter – Unforeseen Circumstances
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment]. This decision is due to unforeseen circumstances that require my immediate attention.
I apologize for any inconvenience this may cause.
Sincerely,
[Your Name]
Conclusion
These 23 resignation letter samples offer a variety of options to help you craft a professional and effective resignation letter. Remember to personalize the template you choose to reflect your specific circumstances and maintain a positive tone. Always proofread your letter carefully before submitting it to your employer. By following these guidelines, you can ensure a smooth and respectful departure from your current role.
