Requesting time off work can sometimes feel daunting. Crafting a well-written leave request letter is crucial for ensuring a smooth process and maintaining a positive relationship with your employer. A clear and concise letter demonstrates professionalism and provides your manager with all the necessary information to make an informed decision. This article provides you with nine different sample letters, each tailored to various reasons for leave, ensuring you have the perfect template for your situation.
Below you’ll find templates covering everything from planned vacations to unexpected family emergencies. Each sample includes key elements such as the reason for leave, the requested dates, and any necessary details regarding work coverage or handover. Remember to adapt these templates to reflect your specific circumstances and company policies. Always proofread your letter carefully before submitting it to avoid any errors.
Leave Request Letter Samples
Sample 1: Vacation Leave
Subject: Vacation Leave Request
Dear [Manager’s Name],
I am writing to request a vacation leave from [Start Date] to [End Date]. I plan to [briefly mention vacation plans, optional]. I will ensure all my urgent tasks are completed before my leave. I will also [mention handover plan, e.g., brief a colleague on ongoing projects].
Thank you for your consideration.
Sincerely,
[Your Name]
Sample 2: Sick Leave
Subject: Sick Leave Request
Dear [Manager’s Name],
I am writing to inform you that I am unwell and unable to come to work today, [Date]. I will be taking sick leave to recover. I expect to be back in the office on [Return Date]. I will keep you updated if my condition changes.
Sincerely,
[Your Name]
Sample 3: Personal Leave
Subject: Personal Leave Request
Dear [Manager’s Name],
I am writing to request a personal leave on [Date] to attend to a personal matter. I will ensure all urgent tasks are handled before my leave.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample 4: Family Emergency Leave
Subject: Family Emergency Leave Request
Dear [Manager’s Name],
I am writing to request leave due to a family emergency. I will need to be away from work from [Start Date] to [End Date] (approximately). I will keep you updated on my return.
Thank you for your understanding.
Sincerely,
[Your Name]
Sample 5: Bereavement Leave
Subject: Bereavement Leave Request
Dear [Manager’s Name],
I am writing to request bereavement leave due to the passing of [Relationship to deceased]. I will need to be away from work from [Start Date] to [End Date].
Thank you for your support during this difficult time.
Sincerely,
[Your Name]
Sample 6: Maternity Leave
Subject: Maternity Leave Request
Dear [Manager’s Name],
I am writing to inform you of my pregnancy and to request maternity leave. My expected due date is [Due Date]. I plan to start my leave on [Start Date] and return to work on [End Date]. I’m happy to discuss my handover plan.
Sincerely,
[Your Name]
Sample 7: Paternity Leave
Subject: Paternity Leave Request
Dear [Manager’s Name],
I am writing to request paternity leave following the birth of my child. I plan to take leave from [Start Date] to [End Date]. I will ensure a smooth handover of my responsibilities before my leave.
Sincerely,
[Your Name]
Sample 8: Jury Duty Leave
Subject: Jury Duty Leave Request
Dear [Manager’s Name],
I am writing to inform you that I have been summoned for jury duty. I anticipate being away from work from [Start Date] to [End Date], but this could change. I have attached a copy of my jury summons.
Sincerely,
[Your Name]
Sample 9: Unpaid Leave of Absence
Subject: Request for Unpaid Leave of Absence
Dear [Manager’s Name],
I am writing to request an unpaid leave of absence from [Start Date] to [End Date]. I need this time for [briefly explain reason]. I understand this is unpaid leave and am prepared for the impact on my salary. I am committed to my role here and plan to return to work fully refreshed on [Return Date]. I’d like to discuss a handover plan for my current projects.
Sincerely,
[Your Name]
A well-crafted leave request letter is essential for a smooth leave process. These samples provide a solid foundation for crafting your own, ensuring you communicate your needs professionally and clearly. Remember to always tailor the letters to your specific situation and company policy. Good luck!
