Managing rental properties requires meticulous record-keeping, and generating accurate invoices is paramount. A well-designed rental invoice ensures tenants understand their payment obligations, contributing to prompt payments and a smoother landlord-tenant relationship. Creating these invoices from scratch can be time-consuming. That’s why we’ve curated a collection of 17 free rental invoice templates to streamline your billing process.
These templates are available in various formats like Word, Excel, and PDF, catering to different preferences and software compatibility. Whether you prefer a simple, minimalist design or a more detailed invoice with dedicated sections for late fees and utilities, you’ll find a template to suit your needs. Each template is fully customizable, allowing you to add your property details, tenant information, and specific rental terms.
Using a professional rental invoice not only improves organization but also projects credibility. Consistent and accurate invoices build trust with your tenants and contribute to a more professional image. Download our free templates and start streamlining your rental property accounting today. Many templates include automatic calculations, minimizing the risk of errors and saving you valuable time.
Don’t forget to properly document all payments received. Maintain a record of each invoice sent and payment received to avoid misunderstandings. Consult with a tax professional to ensure compliance with local regulations regarding rental income and deductions. Using consistent invoicing practices will help you stay organized and prepared for tax season.
Rental Invoice Template Examples
Sample Rental Invoice Letters (17 Examples)
[Note: Due to length constraints, only a few representative examples are shown. In a real article, you would include all 17, tailored to different scenarios.]
Example 1: Basic Rental Invoice
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-001
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent for [Property Address] – October 2023
Amount Due: $[Amount]
Due Date: November 05, 2023
Notes: Rent is due by the 5th of each month. Late fees will apply after this date.
Thank you,
[Your Name/Company Name]
Example 2: Invoice with Utilities Included
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-002
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent for [Property Address] – October 2023 (Includes water & garbage)
Amount Due: $[Amount]
Due Date: November 05, 2023
Notes: Rent is due by the 5th of each month. Please make checks payable to [Your Name/Company Name].
Thank you,
[Your Name/Company Name]
Example 3: Invoice with Late Fee
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-003
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent for [Property Address] – September 2023 (Late Fee Applied)
Original Amount Due: $[Original Amount]
Late Fee: $[Late Fee Amount]
Total Amount Due: $[Total Amount]
Due Date: November 05, 2023
Notes: A late fee of $[Late Fee Amount] has been applied due to late payment for September.
Thank you,
[Your Name/Company Name]
Example 4: Invoice with Property Details
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-004
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent for [Property Address] – October 2023 (Apt. # [Apartment Number])
Amount Due: $[Amount]
Due Date: November 05, 2023
Notes: Please include your apartment number when submitting payment. Rent is due by the 5th of each month.
Thank you,
[Your Name/Company Name]
Example 5: Pro-Rated Rent Invoice
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-005
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Pro-Rated Rent for [Property Address] – October 26, 2023 – October 31, 2023 (5 days)
Monthly Rent: $[Monthly Rent Amount]
Pro-Rated Amount Due: $[Pro-Rated Amount]
Due Date: November 05, 2023
Notes: This is a pro-rated amount for your move-in date. Regular monthly rent will apply starting November 1st.
Thank you,
[Your Name/Company Name]
Example 6: Partial Payment Invoice
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-006
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Remaining Balance for Monthly Rent [Property Address] – October 26, 2023
Total Rent Amount: $[Rent Amount]
Payment Received: $[Payment Amount]
Remaining Amount Due: $[Balance Due]
Due Date: November 05, 2023
Notes: This invoice represents the remaining balance due for October rent.
Thank you,
[Your Name/Company Name]
Example 7: Pet Fee Included Invoice
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-007
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent for [Property Address] – October 2023 (Includes Pet Fee)
Rent Amount: $[Rent Amount]
Pet Fee: $[Pet Fee Amount]
Total Amount Due: $[Total Amount]
Due Date: November 05, 2023
Notes: Please include your apartment number when submitting payment. Rent is due by the 5th of each month.
Thank you,
[Your Name/Company Name]
Example 8: Security Deposit Initial Invoice
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-008
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Security Deposit for Rental Unit [Property Address] – October 2023 (New Tenant)
Amount Due: $[Amount]
Due Date: November 05, 2023
Notes: Security Deposit and First Month rent Payment are needed before moving in. Thanks.
Thank you,
[Your Name/Company Name]
Example 9: Last Month Rent Payment Invoice
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-009
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Last Month Rent Payment Due – November 2023 for [Property Address]
Amount Due: $[Amount]
Due Date: November 05, 2023
Notes: Last Rent Payment, Thanks and let us know when your departure date.
Thank you,
[Your Name/Company Name]
Example 10: Monthly Invoice with water Usage Payment
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-010
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent Payment Due – November 2023 for [Property Address]
Rent Amount: $[Rent Amount]
Water Usage: $[Water Usage]
Total Amount: $[Total Amount]
Due Date: November 05, 2023
Notes: Water Usage calculated base on total Unit usage and the number of tenants. Thanks.
Thank you,
[Your Name/Company Name]
Example 11: Invoice with Garage Parking fee Included
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-011
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent Payment Due – November 2023 for [Property Address]
Rent Amount: $[Rent Amount]
Garage Parking: $[Parking Fee]
Total Amount: $[Total Amount]
Due Date: November 05, 2023
Notes: Garage Parking fee of $45 per month is included in the Total. Thanks.
Thank you,
[Your Name/Company Name]
Example 12: Invoice with Storage Unit Rental Payment
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-012
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent Payment Due – November 2023 for [Property Address]
Rent Amount: $[Rent Amount]
Storage Unit S2: $[Storage Fee]
Total Amount: $[Total Amount]
Due Date: November 05, 2023
Notes: Storage Unit S2 payment of $35 per month is included in the Total. Thanks.
Thank you,
[Your Name/Company Name]
Example 13: Invoice for Late Lease Renewal Fee
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-013
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Late Lease Renewal Fee for [Property Address]
Late Fee: $[Late Fee]
Total Amount: $[Total Amount]
Due Date: November 05, 2023
Notes: Late Lease renewal fee included. Please see lease aggrement for fees schedule. Thanks.
Thank you,
[Your Name/Company Name]
Example 14: Invoice with No Rent Increase
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-014
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent Payment Due – November 2023 for [Property Address]
Rent Amount: $[Rent Amount]
Total Amount: $[Rent Amount]
Due Date: November 05, 2023
Notes: No Rent Increase this Month. Thanks.
Thank you,
[Your Name/Company Name]
Example 15: Invoice with Rent Increase
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-015
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent Payment Due – November 2023 for [Property Address]
Old Rent Amount: $[Old Rent Amount]
New Rent Amount: $[New Rent Amount]
Total Amount: $[New Rent Amount]
Due Date: November 05, 2023
Notes: Rent Increase this Month, Please see your lease agrement for the rent increase schedule. Thanks.
Thank you,
[Your Name/Company Name]
Example 16: Invoice with No Gas or Electricity
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-016
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent Payment Due – November 2023 for [Property Address]
Total Amount: $[Rent Amount]
Due Date: November 05, 2023
Notes: Rent Payment Does NOT INCLUDE Gas or Electricity. Tenant is responsible to pay the utility Company directly. Thanks.
Thank you,
[Your Name/Company Name]
Example 17: Invoice with LandScaping Fees Included
[Your Company Name/Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
Invoice Number: INV-017
Date: October 26, 2023
To:
[Tenant Name]
[Tenant Address]
Description: Monthly Rent Payment Due – November 2023 for [Property Address]
Rent Amount: $[Rent Amount]
Land Scaping Fee: $[Lawn Scaping Fee]
Total Amount: $[Total Amount]
Due Date: November 05, 2023
Notes: Total Amount includes Landscaping fee, Thanks.
Thank you,
[Your Name/Company Name]
In conclusion, utilizing free rental invoice templates is a smart and efficient way for landlords to manage their finances. By downloading and customizing these templates, you can save time, ensure accuracy, and maintain a professional image, ultimately leading to smoother rental operations and improved tenant relationships.
