A proof of work letter, also known as an employment verification letter, is a crucial document that confirms a person’s employment history, including their job title, responsibilities, and dates of employment. These letters are often required for loan applications, rental agreements, immigration purposes, and other situations where verification of employment is necessary. Providing a well-written and accurate letter is essential for both the employee and the employer.
Creating a proof of work letter doesn’t have to be a daunting task. To help you draft the perfect one, we’ve compiled seven different sample letters, each tailored to various scenarios. These templates will guide you through the necessary information to include and help you format the letter professionally. Remember to adapt them to fit your specific needs and context.
Sample Proof of Work Letters:
Sample 1: Standard Employment Verification
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter is to verify that [Employee Name] has been employed at [Company Name] from [Start Date] to [End Date/Present]. Their position was [Job Title].
During their employment, [Employee Name] was responsible for [briefly list key responsibilities].
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Sample 2: Emphasizing Skills and Accomplishments
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
I am writing to confirm the employment of [Employee Name] at [Company Name] from [Start Date] to [End Date/Present]. [Employee Name] held the position of [Job Title].
During their time with us, [Employee Name] consistently demonstrated strong [mention 2-3 key skills, e.g., communication, problem-solving, leadership] skills. They were particularly effective in [mention a specific accomplishment or project].
We were fortunate to have [Employee Name] on our team and wish them the best in their future endeavors.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Sample 3: For Loan Application
[Date]
[Lender Name]
[Lender Address]
Dear [Lender Name],
This letter serves as verification of employment for [Employee Name], who is currently employed at [Company Name]. They have been employed here since [Start Date] and hold the position of [Job Title].
Their current annual salary is [Salary Amount].
Please feel free to contact me if you require any further clarification.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
Sample 4: For Rental Application
[Date]
[Landlord Name]
[Landlord Address]
Dear [Landlord Name],
This letter confirms that [Employee Name] is employed by [Company Name] as a [Job Title] since [Start Date].
Their current gross monthly income is [Salary Amount]. We anticipate continued employment.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Phone Number]
Sample 5: Verification of Previous Employment
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
Please accept this as confirmation that [Employee Name] was previously employed by [Company Name] from [Start Date] to [End Date]. They worked as a [Job Title].
[Employee Name]’s responsibilities included [briefly list key responsibilities].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Sample 6: For Immigration Purposes (Requires Specific Information)
[Date]
[Immigration Authority Name/Address]
Dear Sir/Madam,
This letter is to verify the employment of [Employee Name], who is employed at [Company Name] since [Start Date]. Their position is [Job Title] and their responsibilities include [Detailed list of responsibilities – very important for immigration].
Their current annual salary is [Salary Amount]. Their work authorization is valid until [Date – if applicable].
[Company Name] is a [Type of Business, e.g., software development company] located at [Company Address]. Our Employer Identification Number (EIN) is [EIN Number].
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Sample 7: Simple Verification with No Details
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed by [Company Name] as a [Job Title]. They have been with us since [Start Date].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Conclusion
Providing a clear, accurate, and professional proof of work letter is crucial. By utilizing these samples and tailoring them to the specific requirements, you can ensure that the recipient receives the necessary information to verify an individual’s employment history effectively. Remember to always double-check the details and ensure the letter is signed by an authorized representative of the company.
