The conclusion of a letter of recommendation (LOR) is a critical component, often underestimated in its significance. A well-crafted conclusion doesn’t merely summarize; it reinforces the overall message, leaves a lasting positive impression, and subtly emphasizes the applicant’s suitability. This section explores the nuances of effective letter conclusions, providing strategies to enhance their impact and strengthen the overall recommendation.
The Significance of a Strong Conclusion
The closing section isn’t simply a formality; it serves several crucial purposes. It provides a final opportunity to reiterate the applicant’s key strengths and suitability for the opportunity. A strong conclusion leaves the reader with a clear, confident understanding of the writer’s unwavering support for the candidate. Furthermore, a well-written conclusion enhances the overall professionalism and credibility of the entire letter.
Consider the reader’s perspective. They may have reviewed numerous letters, and a memorable conclusion can significantly distinguish one recommendation from others. A conclusion that effectively summarizes key accomplishments and reiterates suitability for the position or program can make the difference between a successful application and a missed opportunity.
Key Elements of an Effective Conclusion
Reiterating Key Strengths and Qualifications
The conclusion should not simply restate everything already mentioned. Instead, it should focus on the most compelling aspects of the candidate’s profile relevant to the specific opportunity. This might involve highlighting a particular skill, achievement, or personality trait that aligns perfectly with the requirements of the position or program. For example, if the applicant is applying for a leadership role, the conclusion could emphasize their demonstrated leadership abilities and positive impact on previous teams.
Reinforcing the Recommendation
The conclusion should unequivocally reiterate the writer’s strong support for the applicant. Avoid vague or hesitant language. Use confident and assertive phrasing to clearly express the belief in the candidate’s potential for success. Phrases such as “Without reservation, I highly recommend [Applicant’s Name]” or “I am confident that [Applicant’s Name] will make significant contributions to your organization/program” are effective ways to convey this.
Offering a Final, Memorable Impression
The conclusion is the last piece of information the reader receives. It should leave a positive and lasting impression. Consider using a concise, impactful sentence that summarizes the applicant’s overall potential and suitability. This could be a forward-looking statement emphasizing future contributions or a brief reflection on the applicant’s unique qualities that distinguish them from their peers.
Avoiding Common Mistakes in Conclusions
Vagueness and Generality
Avoid vague statements like “I think they would be a good fit” or “They are a capable individual.” These lack the specificity and conviction needed to make a compelling case. Replace such statements with concrete examples and specific achievements to demonstrate the applicant’s abilities.
Repetitive Summarization
The conclusion should not merely repeat information already provided in the body of the letter. Instead, it should synthesize the key information and present it in a concise and impactful manner. Avoid lengthy recaps that fail to add value to the reader’s understanding.
Lack of Enthusiasm or Conviction
A hesitant or unenthusiastic conclusion undermines the overall strength of the recommendation. The writer’s conviction in the applicant’s capabilities should be evident throughout the letter, and particularly in the conclusion. Use strong verbs and confident language to express belief in the applicant’s potential.
Examples of Effective Conclusions
Example 1 (for a job application): “In closing, [Applicant’s Name]’s exceptional problem-solving skills, combined with their proven ability to lead and motivate teams, make them an ideal candidate for this position. I wholeheartedly endorse their application and am confident they will be a valuable asset to your organization.”
Example 2 (for a graduate school application): “Throughout my time working with [Applicant’s Name], their intellectual curiosity, dedication to research, and exceptional analytical abilities have consistently impressed me. I have no doubt that they possess the intellectual capacity and work ethic to thrive in your demanding graduate program. I highly recommend them without reservation.”
Example 3 (for a scholarship application): “[Applicant’s Name]’s commitment to academic excellence, coupled with their demonstrated leadership qualities and passion for community service, makes them an exceptional candidate for this prestigious scholarship. Their dedication and potential are truly inspiring, and I am confident they will use this opportunity to make a significant impact. I enthusiastically recommend their application.”
Beyond the Words: Format and Professionalism
The concluding paragraph should maintain the professional tone established throughout the letter. Use proper grammar and spelling, and ensure the formatting is consistent with the rest of the document. A final, professional closing such as “Sincerely,” or “Respectfully,” followed by the writer’s typed name and contact information, completes the letter effectively.
The Importance of Accuracy and Ethical Considerations
Accuracy and ethical considerations are paramount. Only write a letter of recommendation if you can honestly and confidently support the applicant’s qualifications. Avoid making exaggerated claims or statements that you cannot substantiate. Providing a false or misleading recommendation can have serious consequences for both the writer and the applicant.
Proofreading and Review
Before submitting the letter, meticulously proofread it for any errors in grammar, spelling, or punctuation. Have a colleague or mentor review the letter to ensure clarity, consistency, and impact. A well-polished and error-free letter reflects positively on both the writer and the applicant.
Conclusion: The Lasting Impact
The conclusion of a letter of recommendation serves as a powerful final statement that reinforces the overall message and leaves a lasting impression on the reader. By carefully crafting a conclusion that reiterates key strengths, reinforces the recommendation, and offers a memorable final thought, writers can significantly enhance the effectiveness of their letters and improve the chances of success for the applicant. Investing time and care in this crucial section is essential for creating a letter that truly makes a difference.
