Crafting a professional and effective resignation letter is crucial for leaving your job on good terms. A well-written letter ensures a smooth transition for both you and your employer. It demonstrates respect and professionalism, even as you move on to new opportunities.
The following resignation letter samples are designed to provide you with templates adaptable to various situations. Remember to personalize each letter to reflect your specific circumstances and maintain a positive tone throughout. Tailor them to your specific role, company culture, and reason for leaving.
Whether you’re leaving for a new job, pursuing further education, or taking a break, these examples offer a starting point. Consider your relationship with your manager and colleagues when choosing the most appropriate template. Always express gratitude and offer your assistance during the transition period.
Before submitting, carefully review your letter for any errors in grammar or spelling. A polished and professional resignation letter leaves a lasting positive impression. It reinforces your commitment to professionalism and builds goodwill for future opportunities.
12 Resignation Letter Samples
Sample 1: Standard Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunity to work at [Company Name]. I have enjoyed my time here and have learned a great deal.
Please let me know if I can be of any assistance during the transition period.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day].
I am incredibly grateful for the opportunities and experiences I have gained during my time here. I have learned so much and appreciate the support I have received.
I wish you and the company all the best for the future. I am happy to assist in any way possible during the transition.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Resignation for Another Opportunity
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], with my last day being [Your Last Day].
I have accepted a position with another company that will allow me to further develop my skills in [Specific Skill].
Thank you for the opportunity to have worked at [Company Name]. I appreciate the experiences and opportunities I’ve been given.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Short & Simple Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
This letter is to inform you that I am resigning from my position as [Your Job Title], effective [Your Last Day].
Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation with Offer to Train
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title], effective two weeks from today, [Your Last Day].
To ensure a smooth transition, I’d be happy to assist in training my replacement or documenting key processes.
Thank you for the opportunity and I wish you and [Company Name] the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation due to Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this as notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day].
Due to personal reasons, I am no longer able to continue in this role. I appreciate the understanding.
Thank you for the opportunity and I wish the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation from a Remote Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to formally resign from my remote position as [Your Job Title] with [Company Name], effective [Your Last Day].
Thank you for the opportunity to work remotely. I have valued the flexibility and experience.
I am available to assist with the transition as needed.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation after Short Time
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Your Last Day].
While my time here has been short, I have made the difficult decision to pursue another opportunity that better aligns with my long-term career goals.
I appreciate the opportunity and wish you all the best.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation with Specific Reason – Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Job Title], effective [Your Last Day]. My family and I are relocating to [New City/State].
I have enjoyed my time at [Company Name] and I am grateful for the opportunities I have been given.
I am happy to help in any way to ensure a smooth transition.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation – Dissatisfaction (Use Carefully!)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], effective [Your Last Day].
After careful consideration, I have determined that this role and company are not the right fit for my long-term career goals and professional development.
I wish you and the company the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation with Apology for Short Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Your Last Day]. I sincerely apologize for the short notice.
Unforeseen circumstances have made it necessary for me to leave sooner than anticipated. I regret any inconvenience this may cause.
I will do my best to assist in the transition during this time. Thank you for the opportunity.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation – Going Back to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title], with my last day being [Your Last Day].
I have made the decision to return to school to further my education in [Field of Study].
Thank you for the opportunity to work at [Company Name]. I appreciate the experiences and skills I have gained here.
Sincerely,
[Your Signature]
[Your Typed Name]
Conclusion
Using these resignation letter samples as a guide, you can create a professional and courteous letter that leaves a positive final impression. Remember to personalize your letter to reflect your specific circumstances and maintain a positive tone. Always proofread carefully before submitting. Wishing you the best in your future endeavors!
