An employment verification letter, also known as a proof of employment letter, is a document that confirms an individual’s work history at a specific company. These letters are commonly requested by employees when applying for loans, renting apartments, or for immigration purposes. The letter typically includes details such as the employee’s start and end dates of employment, job title, and salary.
Providing accurate and timely employment verification is crucial for both the employee and the employer. For employees, it facilitates access to important services and opportunities. For employers, it demonstrates a commitment to supporting their employees and maintaining accurate records. Different situations may require varying levels of detail in the verification letter.
Below are 15 sample employment verification letters tailored for different scenarios. These templates can be easily customized to fit your specific needs. Remember to always verify the information before issuing the letter and ensure it complies with relevant privacy regulations.
Sample Employment Verification Letters:
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Sample 1: Standard Verification Letter
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. Their start date was [Start Date].
Sincerely,
[Your Name]
[Your Title]
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Sample 2: Verification with Salary Information
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. Their start date was [Start Date]. Their current annual salary is [Salary].
Sincerely,
[Your Name]
[Your Title]
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Sample 3: Verification with Employment Dates
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed at [Company Name] from [Start Date] to [End Date] as a [Job Title].
Sincerely,
[Your Name]
[Your Title]
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Sample 4: Simple Employment Verification Letter
[Date]
To Whom It May Concern:
This letter is to verify that [Employee Name] is employed by [Company Name].
If you have any questions, please contact me.
Sincerely,
[Your Name]
[Your Title]
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Sample 5: Verification for Loan Application
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is employed at [Company Name] as a [Job Title]. Their start date was [Start Date], and their current annual salary is [Salary]. This information is provided for their loan application.
Sincerely,
[Your Name]
[Your Title]
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Sample 6: Verification for Apartment Rental
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. Their start date was [Start Date]. We are providing this to support their application for an apartment rental.
Sincerely,
[Your Name]
[Your Title]
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Sample 7: Verification with Performance Comments (Optional)
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. Their start date was [Start Date]. [Optional: Briefly mention positive performance attributes, e.g., “They are a reliable and dedicated member of the team.”]
Sincerely,
[Your Name]
[Your Title]
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Sample 8: Verification with Future Employment Date
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] will be employed at [Company Name] as a [Job Title]. Their start date will be [Start Date]. Their starting annual salary is [Salary].
Sincerely,
[Your Name]
[Your Title]
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Sample 9: Employment Verification with Contact Information
[Date]
To Whom It May Concern:
This letter is to verify that [Employee Name] is employed by [Company Name] as a [Job Title], effective [Start Date].
For any questions or further verification, please contact [Your Name] at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
[Your Title]
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Sample 10: Verification for Government Agency
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. Their start date was [Start Date]. Their current annual salary is [Salary]. This information is being provided to [Government Agency Name] at the request of the employee.
Sincerely,
[Your Name]
[Your Title]
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Sample 11: Employment Verification with Bonus Details
[Date]
To Whom It May Concern:
This letter is to verify that [Employee Name] is currently employed by [Company Name] as a [Job Title], effective [Start Date]. Their current annual salary is [Salary], and they are eligible for a performance-based bonus.
Sincerely,
[Your Name]
[Your Title]
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Sample 12: Verification with Last Known Address
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was previously employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. Their last known address on file is [Address].
Sincerely,
[Your Name]
[Your Title]
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Sample 13: Employment Verification – Minimal Information
[Date]
To Whom It May Concern:
Please accept this letter as confirmation that [Employee Name] is an employee of [Company Name].
Sincerely,
[Your Name]
[Your Title]
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Sample 14: Verification for Background Check
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was employed at [Company Name] from [Start Date] to [End Date]. We are providing this information for their background check process.
Sincerely,
[Your Name]
[Your Title]
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Sample 15: Verification Letter Signed by Manager
[Date]
To Whom It May Concern:
I, [Your Name], confirm that [Employee Name] reports directly to me and is employed by [Company Name] as a [Job Title], effective [Start Date].
Sincerely,
[Your Name]
[Your Title], [Employee’s Department] Manager
Conclusion
These samples provide a solid foundation for creating effective employment verification letters. Remember to always tailor the letters to the specific needs of the request and to verify all information carefully before sending. By using these templates as a guide, you can streamline the verification process and ensure you are providing accurate and helpful information.
