Leave of Absence Request Letter: Samples & How-To Guide

A leave of absence request letter is a formal document submitted to your employer seeking permission to take time off work for an extended period. It’s crucial for clearly stating the reason for your leave, the proposed start and end dates, and how you plan to manage your responsibilities during your absence. A well-written letter demonstrates professionalism and increases the likelihood of your request being approved. Think of it as a formal proposal outlining your needs and reassuring your employer about the continuity of your work.

The key to a successful leave of absence request is transparency and thorough planning. Clearly explain the reason for your absence, whether it’s for medical reasons, family matters, personal development, or another valid reason. Provide specific dates for your leave and express your willingness to cooperate in making arrangements for your workload to be covered during your time away. Highlighting how you’ll minimize disruption strengthens your case.

When drafting your letter, maintain a professional and respectful tone. Address it to the appropriate person, usually your manager or HR representative. Be concise and avoid unnecessary details while ensuring all essential information is included. Proofread carefully for any grammatical errors or typos. Always keep a copy of the letter for your records. Remember, a positive and proactive approach goes a long way.

22 Leave of Absence Request Letter Samples

Sample 1: General Leave of Absence

Dear [Manager’s Name],
I am writing to formally request a leave of absence from [Start Date] to [End Date]. This time will allow me to [briefly explain reason – e.g., attend to personal matters]. I have already [mention steps taken to prepare for your absence, e.g., completed project X, trained colleague Y]. I will check my email periodically. Thank you for your consideration.

Sample 2: Medical Leave of Absence

Dear [Manager’s Name],
I am requesting a medical leave of absence from [Start Date] to [End Date], as advised by my physician. I have attached supporting documentation from my doctor. I will keep you updated on my progress. I will be available via email at [email address]. Thank you for understanding.

Sample 3: Family Leave of Absence

Dear [Manager’s Name],
I am writing to request a family leave of absence from [Start Date] to [End Date] to care for my [relationship, e.g., ill mother]. I have made arrangements for my responsibilities to be covered by [colleague’s name] during my absence. I am available by phone at [phone number] if needed. Thank you.

Sample 4: Parental Leave of Absence

Dear [Manager’s Name],
I am requesting parental leave from [Start Date] to [End Date] following the birth/adoption of my child. I plan to return to work on [Return Date]. I have discussed my workload with [colleague’s name] who will be assisting with my projects. Thank you for your support.

Sample 5: Personal Leave of Absence

Dear [Manager’s Name],
I am writing to request a leave of absence for personal reasons from [Start Date] to [End Date]. I understand this is a busy time, and I have already [mention steps taken – e.g., finished critical tasks, documented procedures]. Thank you for your consideration of this request.

Sample 6: Educational Leave of Absence

Dear [Manager’s Name],
I am requesting an educational leave of absence from [Start Date] to [End Date] to pursue [Name of Course/Degree]. This will allow me to improve my skills in [relevant area] which will benefit the company. I can be reached at [email address]. Thank you.

Sample 7: Bereavement Leave of Absence

Dear [Manager’s Name],
I am writing to request bereavement leave from [Start Date] to [End Date] due to the passing of my [Relationship to deceased]. I will need this time to grieve and attend to family matters. Thank you for your understanding during this difficult time.

Sample 8: Stress Leave of Absence

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] for stress-related reasons. I have consulted with a medical professional and need this time to focus on my well-being. I will keep you updated on my progress. Thank you.

Sample 9: Vacation Leave of Absence (Extended)

Dear [Manager’s Name],
I am writing to request an extended vacation leave from [Start Date] to [End Date]. I have already completed [mention important tasks] and made arrangements for [Colleague’s Name] to cover my responsibilities. Thank you for your consideration.

Sample 10: Military Leave of Absence

Dear [Manager’s Name],
I am requesting military leave from [Start Date] to [End Date] to fulfill my obligations with the [Military Branch]. I have attached a copy of my orders. I will inform you immediately of any changes. Thank you for your support.

Sample 11: Volunteer Leave of Absence

Dear [Manager’s Name],
I am requesting a leave of absence from [Start Date] to [End Date] to participate in a volunteer program with [Organization Name]. I believe this experience will enhance my [relevant skills] which will be valuable to the company. Thank you.

Sample 12: Sabbatical Leave of Absence

Dear [Manager’s Name],
I am writing to request a sabbatical leave of absence from [Start Date] to [End Date]. I plan to use this time for [Specific purpose of sabbatical – e.g., research, writing]. I have a detailed plan to minimize disruption. Thank you for your consideration.

Sample 13: Leave of Absence for Religious Observance

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] for religious observance of [Religious Holiday]. Thank you for your understanding and accommodation.

Sample 14: Jury Duty Leave of Absence

Dear [Manager’s Name],
I am writing to inform you that I have been summoned for jury duty from [Start Date] and possibly beyond. I will provide updates on the expected duration of my service. Thank you.

Sample 15: Caregiver Leave of Absence

Dear [Manager’s Name],
I am requesting a caregiver leave of absence from [Start Date] to [End Date] to provide care for my [Relationship to individual needing care]. I have a plan in place for my work to be covered. Thank you for your support.

Sample 16: Leave of Absence for Addiction Treatment

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] to seek treatment for addiction. I have already sought professional help and believe this is a necessary step for my well-being. I will keep you updated. Thank you for your discretion.

Sample 17: Leave of Absence for Mental Health

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] to focus on my mental health. I have consulted with a healthcare professional and this time is essential for my recovery. Thank you for your understanding.

Sample 18: Relocation Leave of Absence

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] to relocate to [New Location]. This move is due to [Brief reason for relocation]. I have made arrangements for [mention tasks completed or handover plan]. Thank you.

Sample 19: Leave of Absence for Legal Matters

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] to attend to legal matters. Due to the confidential nature of this situation, I am unable to provide further details at this time. Thank you for your understanding.

Sample 20: Leave of Absence for Home Renovation

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] for home renovation. I need to oversee contractors and ensure that work is done properly. I already complete my current task and submit it properly. Thank you for your consideration.

Sample 21: Leave of Absence for Volunteer Trip

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] for a volunteer trip to [Destination]. I will be working with [Organization] to [Brief Description of Volunteer Work]. Thank you for your understanding.

Sample 22: Leave of Absence for Caring Grandparents

Dear [Manager’s Name],
I am writing to request a leave of absence from [Start Date] to [End Date] to provide care for my grandparents. They need help with daily tasks and medical appointments. Thank you for your support.