The EIN (Employer Identification Number) Confirmation Letter, officially known as IRS Notice CP 575 or CP 575A, serves as official proof of your business’s assigned EIN. While the IRS doesn’t automatically mail this letter, you may need it for various purposes, such as opening a bank account, applying for business licenses, or verifying your EIN to vendors. If you’ve lost your original letter, or never received one, requesting a duplicate is a straightforward process.
There are several ways to request your EIN confirmation letter from the IRS. If you applied for your EIN online, you should have received a PDF copy of the CP 575 immediately. However, if you applied by mail or fax, or if you no longer have the digital copy, you’ll need to contact the IRS directly. This is typically done by phone or by sending a written request. Be prepared to provide verifying information about your business, such as its legal name, address, the name of the responsible party, and the reason for your request.
A written request for your EIN confirmation letter must include all relevant business information. Ensure you include your business’s full legal name, mailing address, physical address (if different), the name and title of the responsible party, the business’s phone number, and a detailed explanation of why you require the letter. Addressing your letter to the correct IRS department is crucial for a timely response. Keep a copy of your request for your records.
While the IRS processes requests for EIN confirmation letters as efficiently as possible, processing times can vary. It’s generally advisable to allow several weeks for your request to be processed and the letter to arrive. If you haven’t received a response within a reasonable timeframe, consider contacting the IRS again to check on the status of your request. Keep all documentation related to your EIN application and any communication with the IRS organized for easy access.
Sample Letters for IRS EIN Confirmation Letter Request
Below are sample letters you can adapt to request your EIN confirmation letter from the IRS. Remember to replace the bracketed information with your specific details.
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Sample Letter 1: Basic Request
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], EIN: [Your EIN]. We require this letter to [State Reason, e.g., open a new business bank account]. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 2: Request Due to Lost Original
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - Lost Original To Whom It May Concern: I am writing to request a duplicate copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], EIN: [Your EIN]. The original letter has been lost. We require this letter for [State Reason, e.g., obtaining a business license]. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 3: Request for New Responsible Party
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - Change of Responsible Party To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], EIN: [Your EIN]. The responsible party has changed to [New Responsible Party Name] effective [Date of Change]. We require this letter to update our records and provide proof of EIN for various business transactions. Previous Responsible Party: [Previous Responsible Party Name] Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 4: Request Due to Error in Original
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - Correction Needed To Whom It May Concern: I am writing to request a corrected copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], EIN: [Your EIN]. There is an error on the original letter. [Explain the error and provide the correct information. For example: "The business address listed on the original letter is incorrect. The correct address is [Correct Business Address]."] We require this letter to correct our official records. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 5: Request for Partnership
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - Partnership To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], a partnership with EIN: [Your EIN]. We require this letter for partnership verification purposes with our banking institution. Partner 1 Name: [Partner 1 Name] Partner 2 Name: [Partner 2 Name] Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 6: Request from a Third Party (with authorization)
[Your Name]
[Your Company Name (if applicable)]
[Your Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) on behalf of [Business Name] To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Business Name], EIN: [EIN of Business], on their behalf. I am authorized to make this request. [Business Name] has provided me with a signed authorization letter, which is attached to this request. We require this letter to [State Reason, e.g., assist with tax preparation]. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title]*Important: Include a copy of the signed authorization letter from the business. The authorization letter should clearly state that you are authorized to request the EIN confirmation letter on their behalf.
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Sample Letter 7: Request for Sole Proprietorship
[Your Name]
[Your Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - Sole Proprietorship To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for my sole proprietorship, [Business Name], EIN: [Your EIN]. I require this letter to verify my EIN for business credit application. Thank you for your time and assistance. Sincerely,
[Your Name] -
Sample Letter 8: Request for S-Corporation
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - S-Corporation To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], an S-Corporation, EIN: [Your EIN]. We require this letter to provide to new employees during onboarding for payroll purposes. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 9: Request for C-Corporation
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - C-Corporation To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], a C-Corporation, EIN: [Your EIN]. We require this letter to update our banking information with a new financial institution. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 10: Request due to Business Name Change
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - Business Name Change To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], EIN: [Your EIN]. Our business name has changed from [Old Business Name] to [Your Business Name] effective [Date of Change]. We require this letter to update our legal documentation. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 11: Request for LLC
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Request for EIN Confirmation Letter (Notice CP 575) - Limited Liability Company (LLC) To Whom It May Concern: I am writing to request a copy of the EIN Confirmation Letter (Notice CP 575) for [Your Business Name], a Limited Liability Company (LLC), EIN: [Your EIN]. We require this letter as proof of our EIN for a Small Business Administration (SBA) loan application. Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title] -
Sample Letter 12: Follow-Up Request (if previous request unanswered)
[Your Business Name]
[Your Business Address]
[Your City, State, ZIP Code]
[Date] Internal Revenue Service
[Appropriate IRS Address - See IRS Website for Correct Address]
RE: Follow-Up Request for EIN Confirmation Letter (Notice CP 575) - [Your Business Name], EIN: [Your EIN] To Whom It May Concern: I am writing to follow up on my previous request for an EIN Confirmation Letter (Notice CP 575) for [Your Business Name], EIN: [Your EIN], which was sent on [Date of Original Request]. We still require this letter to [State Reason, e.g., open a new business bank account]. Could you please provide an update on the status of my request? Thank you for your time and assistance. Sincerely,
[Your Name]
[Your Title]
Obtaining your EIN confirmation letter from the IRS is a crucial step for many business operations. While you can request it by phone, a written request provides a documented record. Use these sample letters as a guide, tailoring them to your specific situation. Remember to allow ample processing time and follow up if necessary. Keeping accurate records of your EIN and related documents will streamline your business dealings and ensure compliance.
