Free Invoice Templates: Simplify Your Billing Today!

Simplify Your Billing Process with Ready-Made Templates

Creating professional invoices doesn’t have to be a time-consuming chore. Our collection of 12 free invoice templates provides you with a quick and easy way to bill your clients effectively. These templates are designed to be user-friendly and customizable, allowing you to add your branding and specific payment terms. Stop wasting time building invoices from scratch; download one of our free templates today and get paid faster.

Customizable Templates for Every Business Need

Whether you’re a freelancer, small business owner, or consultant, we have an invoice template that fits your specific requirements. From simple service invoices to detailed project invoices, our templates cover a wide range of scenarios. Each template is easily editable in popular software like Microsoft Word, Excel, Google Docs, and Google Sheets, giving you the flexibility to choose the format that works best for you. Get started by exploring the templates and downloading the one that best suits your needs.

Enhance your Communication with Sample Letters

Using proper language is important when it comes to communicating important financial information with clients. Below are some sample letters. These can be used to accompany your invoices, add clarity to your payment requests, and leave a positive impression on clients. Feel free to copy and paste, while tailoring them to your specific requirements.

12 Sample Letters for Invoice Templates

*Please note: Modify these sample letters to accurately reflect your business and transaction details.*

1. Sample Letter 1: Standard Invoice Delivery
   
   Dear [Client Name],
   Please find attached invoice #[Invoice Number] for [Description of Services/Products] provided on [Date]. The total amount due is [Amount] and is payable within [Payment Terms, e.g., 30 days]. Thank you for your business.
   Sincerely,
   [Your Name/Company Name]
2. Sample Letter 2: Past Due Invoice Reminder
   
   Dear [Client Name],
   This is a friendly reminder that invoice #[Invoice Number] for [Amount] is now past due. It was originally issued on [Date] and was due on [Due Date]. Please remit payment as soon as possible to avoid any late fees.
   Sincerely,
   [Your Name/Company Name]
3. Sample Letter 3: Second Past Due Invoice Reminder
   
   Dear [Client Name],
   We are writing to you again to remind you about invoice #[Invoice Number] for [Amount], which is now significantly overdue. It was originally issued on [Date] and was due on [Due Date]. We urge you to make a payment arrangement or remit payment immediately. Failure to do so may result in further action.
   Sincerely,
   [Your Name/Company Name]
4. Sample Letter 4: New Client Welcome with Invoice
   
   Dear [Client Name],
   Welcome to [Your Company Name]! We appreciate your business. Attached is invoice #[Invoice Number] for [Initial Services/Products]. Please review the details and let us know if you have any questions. We look forward to a long and successful partnership.
   Sincerely,
   [Your Name/Company Name]
5. Sample Letter 5: Acknowledging Partial Payment
   
   Dear [Client Name],
   This letter confirms the receipt of your partial payment of [Amount Paid] towards invoice #[Invoice Number]. The remaining balance due is [Remaining Amount], and is due by [New Due Date – optional]. Thank you for your payment.
   Sincerely,
   [Your Name/Company Name]
6. Sample Letter 6: Invoice with Discount
   
   Dear [Client Name],
   Please find attached invoice #[Invoice Number] for [Description of Services/Products] provided. A discount of [Discount Percentage]% has been applied, bringing the total due to [Amount]. This discount is a token of our appreciation for your continued business.
   Sincerely,
   [Your Name/Company Name]
7. Sample Letter 7: Invoice for Retainer Fee
   
   Dear [Client Name],
   Please find attached invoice #[Invoice Number] for the retainer fee for [Month, Year]. As per our agreement, this covers [Scope of Retainer]. Please remit payment within [Payment Terms]. We look forward to continuing to serve your needs.
   Sincerely,
   [Your Name/Company Name]
8. Sample Letter 8: Request for Clarification
   
   Dear [Client Name],
   We’ve noticed a discrepancy regarding invoice #[Invoice Number]. Could you please provide clarification on [Specific Detail Needing Clarification]? This will help us ensure accurate billing.
   Sincerely,
   [Your Name/Company Name]
9. Sample Letter 9: Thank You for Payment
   
   Dear [Client Name],
   This letter confirms receipt of your payment for invoice #[Invoice Number]. Thank you for your prompt payment. We value your business and appreciate your cooperation.
   Sincerely,
   [Your Name/Company Name]
10. Sample Letter 10: Invoice Correction
    
    Dear [Client Name],
    Please disregard the previous invoice #[Old Invoice Number]. Attached is corrected invoice #[New Invoice Number] with the correct details for [Description of Error] which was [Explanation of Correction]. We apologize for any inconvenience.
    Sincerely,
    [Your Name/Company Name]
11. Sample Letter 11: Final Invoice – Project Completion
    
    Dear [Client Name],
    Please find attached our final invoice #[Invoice Number] for the completed [Project Name] project. We enjoyed working with you on this and hope to collaborate again in the future. Thank you for your business.
    Sincerely,
    [Your Name/Company Name]
12. Sample Letter 12: Sending a Statement of Account
    
    Dear [Client Name],
    Attached you will find your Statement of Account as of [Date]. This statement reflects all invoices and payments made to date. Please review it carefully and let us know if you have any questions.
    Sincerely,
    [Your Name/Company Name]