Creating professional invoices is crucial for getting paid promptly and maintaining a positive relationship with your clients. For service-based businesses, a clear and detailed invoice is even more important, outlining the specific services provided, the associated costs, and payment terms. That’s why having a readily available, customizable invoice template is essential. It saves time, reduces errors, and ensures consistency in your billing process.
We’ve compiled a collection of 22 invoice templates designed specifically for services rendered. These templates are available in various formats (Word, Excel, PDF) and can be easily adapted to suit your specific business needs. Whether you’re a freelancer, consultant, contractor, or small business owner, you’ll find a template that fits your requirements. Each template includes essential fields such as company information, client details, invoice number, date, a detailed description of services, rates, taxes, and payment instructions. They are designed to be user-friendly and visually appealing, projecting a professional image to your clients.
These templates cover a wide array of service types, including but not limited to: Consulting, Design, IT Support, Cleaning Services, Tutoring, and Freelance Writing. Many are fully customizable. Most even allow the addition of your company logo and brand colors, enabling you to maintain brand consistency throughout your business communication. Using these templates eliminates the need to create invoices from scratch each time, freeing up valuable time for you to focus on your core business activities. Plus, they help minimize the risk of errors or omissions, ensuring accurate billing and faster payments.
Having easy-to-use, professional looking invoice templates is paramount for the success of your service business. By using a streamlined, reliable invoice process, you’ll improve cash flow, reduce administrative burden, and create a better experience for your clients. Feel free to browse through the examples provided below, and download those that best fit your services.
Sample Invoice Letter Examples
[Your Company Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Client Name]
[Client Address]
Subject: Invoice for Services Rendered
Dear [Client Name],
Please find attached invoice [Invoice Number] for services rendered between [Start Date] and [End Date]. The total amount due is [Amount].
Details of the services provided are outlined in the attached invoice. Payment is due within [Number] days. We accept payments via [Payment Methods].
Thank you for your business. Please do not hesitate to contact us if you have any questions.
Sincerely,
[Your Name]
[Your Company Name]
[Your Address]
[Date]
[Client Name]
[Client Address]
Subject: Invoice [Invoice Number]
Dear [Client Name],
Enclosed is invoice [Invoice Number] for professional services rendered, as per our agreement. The total amount due is [Amount].
A detailed breakdown of services is included in the attached invoice. Please remit payment within [Number] days of the invoice date. We accept [Payment Methods] for your convenience.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Invoice: [Invoice Number] for [Service Type]
Dear [Client Name],
This letter serves as notification of invoice [Invoice Number] for [Service Type] services provided.
The total amount due is [Amount]. Payment is expected within [Number] days.
Please contact us with any questions.
Sincerely, [Your Name]
[Your Company Name]
[Date]
[Client Name]
RE: Invoice [Invoice Number] – [Project Name]
Dear [Client Name],
Attached you will find our invoice [Invoice Number] pertaining to our work on [Project Name].
The total due is [Amount] and is payable by [Due Date].
Let us know if you need any clarifications
Regards,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Invoice for [Type of Service] Services Rendered
Dear [Client Name],
Please see attached invoice for [Type of Service] services rendered, per agreement
Payment of [Amount] is due by [Date].
Thank you.
Respectfully,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Regarding invoice # [Invoice Number]
Dear [Client Name],
I am reaching out about invoice #[Invoice Number] for the agreed upon price of [Amount], which is now past the due date of [Date].
I hope that we are able to reach a prompt resolution.
Thanks in advance!
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Invoice reminder for invoice # [Invoice Number]
Dear [Client Name],
This is a friendly reminder that invoice #[Invoice Number] is now overdue. Per contract payment was to be received by [Date].
The total due is [Amount].
Let me know if you have questions about this amount or about the invoice. Thanks.
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Follow-up on Unpaid Invoice # [Invoice Number]
Dear [Client Name],
I’m writing to you today regarding unpaid invoice # [Invoice Number], which was sent on [Date] with a due date of [Date]. I understand things can get overlooked, but this invoice is now [Number] days past due.
The outstanding amount is [Amount]. We would greatly appreciate it if you could take a moment to review the invoice and arrange for payment as soon as possible.
If you’ve already made the payment, please disregard this reminder. If you have any questions or require a copy of the invoice, please don’t hesitate to contact me.
Thank you for your prompt attention to this matter.
Sincerely, [Your Name]
[Your Company Name]
[Date]
[Client Name]
Second Notice: Overdue Invoice # [Invoice Number]
Dear [Client Name],
I hope this email finds you well. I’m following up again on overdue invoice # [Invoice Number], which was originally sent on [Date] and is now [Number] days past due. The outstanding balance remains at [Amount].
I understand that priorities can sometimes shift, but prompt payment of invoices is essential for us to maintain our operations and continue providing you with the high-quality services you expect.
Could you please provide an update on the expected payment date? If you have any questions or concerns regarding the invoice, please don’t hesitate to reach out. We are happy to discuss payment options or clarify any discrepancies.
Thank you for your understanding and cooperation.
Best regards, [Your Name]
[Your Company Name]
[Date]
[Client Name]
Final Notice: Unpaid Invoice # [Invoice Number]
Dear [Client Name],
This is our final notice regarding unpaid invoice # [Invoice Number], which was sent on [Date] and is now significantly past due. Despite previous attempts to contact you, we have not yet received payment.
The outstanding balance of [Amount] is now subject to late payment fees as outlined in our terms and conditions. We urge you to remit payment immediately to avoid further action.
If we do not receive payment within [Number] days, we will be forced to consider alternative means of recovering the debt, which may include legal action. We value our relationship with you and hope to resolve this matter amicably. Please contact us immediately to discuss payment arrangements.
Sincerely, [Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Invoice for Website Design Services – [Client’s Website Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for the completion of the website design project for [Client’s Website Name]. This invoice covers the final phase of the project, including [Specific tasks completed].
The total amount due is [Amount], as per our agreed-upon contract. We have included a detailed breakdown of the services rendered on the attached invoice.
We appreciate your business and are confident that your new website will be a valuable asset to your company. Please do not hesitate to contact us if you have any questions or require further assistance.
Sincerely, [Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Invoice for IT Support Services – Month of [Month, Year]
Dear [Client Name],
Attached is invoice [Invoice Number] for the IT support services provided during the month of [Month, Year]. This invoice covers [Briefly list services provided, e.g., network maintenance, help desk support, server updates].
The total amount due is [Amount], based on our agreed-upon hourly rate of [Hourly Rate] and [Number] hours worked. A detailed log of the services performed is included on the attached invoice.
We are committed to providing you with reliable and efficient IT support services. Please let us know if you have any questions or require any further clarification.
Thank you for your continued business.
Sincerely, [Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Invoice for Consulting Services – [Project Name]
Dear [Client Name],
Please find attached invoice [Invoice Number] for the consulting services provided for the [Project Name] project. This invoice covers [Specific deliverables or milestones achieved, e.g., initial assessment, strategy development, implementation support].
The total amount due is [Amount], in accordance with our consulting agreement. A breakdown of the services and associated fees is provided on the attached invoice.
We are pleased with the progress we have made on the [Project Name] project and look forward to continuing to work with you towards achieving your business goals.
Please do not hesitate to contact us if you have any questions or require any further information.
Sincerely, [Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Invoice for Cleaning Services Rendered
Dear [Client Name],
Attached is the invoice for the cleaning services rendered. The service was executed on [Date] to the level expected. Payment is appreciated no later than [Date].
As always, let us know if there is any other work we can do for you. Call us at [Phone number].
Best,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Payment for Tutoring Services
Dear [Client Name],
Thank you for entrusting us with the education of your children. I know that they are learning and growing and making great strides.
Attached is your invoice. We appreciate your payment by [date]! Contact us with any questions.
Sincerely,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Freelance Writing Services Payment
Dear [Client Name],
Attached is our invoice for [article title], as well as any other work performed. Your payment is due by [Date]. Thanks so much. We always appreciate your partnership.
We look forward to continued work with you!
Best,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Graphic Design Services Invoice
Dear [Client Name],
Attached is our invoice for the graphic design work we did on the [Project name] job. Payment is expected by [Date], and we appreciate your business.
Please let us know if you have questions! We are happy to help.
Sincerely,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Video Production Services Due
Dear [Client Name],
Please find your invoice attached for the video production we completed on the project in [Location]. We loved working with you! We appreciate your payment by [Date].
We would love to partner again in the future! Please let us know what you need.
Sincerely,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Landscaping Services Due
Dear [Client Name],
Attached is the invoice for the landscaping services you requested. We have completed the job and appreciate your payment by [Date]. We work hard to keep your lawn beautiful.
Thanks for the partnership!
Best,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Event Planning Services Needed
Dear [Client Name],
Thank you for partnering with us to plan your event. It was such a pleasure to put this together for you and to see it come to fruition.
We appreciate your payment for services by [Date]. Thank you for your business!
Sincerely,
[Your Name]
[Your Company Name]
[Date]
[Client Name]
Subject: Payment Due on Photography Session
Dear [Client Name],
It was so much fun being able to capture your special moments! I hope you love the end result! I am proud of the work. Please see the attached invoice for the session. We look forward to working with you in the future!
Sincerely,
[Your Name]
Conclusion
Utilizing these 22 invoice templates for services rendered and the corresponding sample letters will significantly streamline your billing process, enhance your professional image, and ensure prompt payment for your services. Remember to customize the templates to reflect your brand and specific service offerings. By implementing a consistent and professional invoicing system, you will not only improve your cash flow but also strengthen your relationships with your valued clients.
