Applying for a US visa often requires supporting documentation to demonstrate the purpose of your visit and establish strong ties to your home country. An invitation letter from a US resident or citizen can significantly strengthen your application. This letter serves as evidence of a legitimate reason for your travel, such as visiting family, attending a special event, or participating in a conference. It reassures the consular officer that you have a host in the US and are likely to return to your home country after your visit.
A well-written invitation letter should include specific details about the inviter and the invitee. Key information includes the inviter’s full name, address, phone number, and relationship to the invitee. It should also mention the invitee’s full name, date of birth, passport number, and the purpose and duration of the visit. Furthermore, the letter can state the inviter’s willingness to provide financial support or accommodation for the invitee during their stay. Including these details helps to build credibility and transparency, increasing the chances of visa approval.
Below are 25 sample invitation letters tailored for various scenarios. Remember to adapt these samples to your specific circumstances, ensuring all information is accurate and truthful. Tailor the letter’s content to precisely reflect the relationship between the inviter and invitee, the intended activities, and the financial arrangements. Providing a sincere and genuine invitation increases the likelihood of a successful visa application.
These samples cover a range of situations, from inviting family members to attend graduations or weddings to inviting friends for vacation or cultural exchange. Carefully review the samples and choose the one that best fits your situation. Ensure that the details provided in your letter are consistent with the information provided in your visa application form. Inconsistencies can raise red flags and potentially lead to visa denial.
25 Sample Invitation Letters for US Visa Application
- Sample 1: For a Family Visit
Dear Visa Officer,
I am writing to invite my mother, [Mother’s Full Name], born on [Date of Birth], passport number [Passport Number], to visit me in the United States. She will be staying with me from [Start Date] to [End Date]. I will provide for all her financial needs during her stay. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 2: For a Friend’s Vacation
Dear Visa Officer,
I am inviting my friend, [Friend’s Full Name], born on [Date of Birth], passport number [Passport Number], to visit me for a vacation. I plan to show them around the local attractions from [Start Date] to [End Date]. I will cover their accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 3: For a Wedding
Dear Visa Officer,
I am writing to invite my [Relationship – e.g., Cousin], [Cousin’s Full Name], born on [Date of Birth], passport number [Passport Number], to attend my wedding on [Date]. Their stay will be from [Start Date] to [End Date]. I will assist with accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 4: For a Graduation Ceremony
Dear Visa Officer,
I am inviting my [Relationship – e.g., Parents], [Parent’s Full Name], born on [Date of Birth], passport number [Passport Number], to attend my graduation ceremony on [Date]. Their planned stay is from [Start Date] to [End Date]. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 5: Business Conference
Dear Visa Officer,
I am inviting [Name of Person] to attend the [Conference Name] conference, being held from [Start Date] to [End Date] in [City, State]. Their passport number is [Passport Number] and their date of birth is [Date of Birth]. We will cover their conference fees and accommodation. Sincerely, [Your Full Name], [Your Title], [Your Company], [Your Address], [Your Phone Number] - Sample 6: Medical Treatment
Dear Visa Officer,
I am inviting [Patient’s Full Name], born on [Date of Birth], passport number [Passport Number], to receive medical treatment at [Hospital Name] from [Start Date] to [End Date]. I will provide accommodation during their stay. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 7: Research Collaboration
Dear Visa Officer,
I am inviting [Researcher’s Full Name], born on [Date of Birth], passport number [Passport Number], to collaborate on a research project at [University Name] from [Start Date] to [End Date]. Their expenses will be covered by the research grant. Sincerely, [Your Full Name], [Your Title], [Your University], [Your Address], [Your Phone Number] - Sample 8: Cultural Exchange Program
Dear Visa Officer,
I am inviting [Participant’s Full Name], born on [Date of Birth], passport number [Passport Number], to participate in our cultural exchange program from [Start Date] to [End Date]. We will provide accommodation and meals. Sincerely, [Your Full Name], [Your Organization], [Your Address], [Your Phone Number] - Sample 9: Visiting Newborn Child
Dear Visa Officer,
I am inviting my mother, [Mother’s Full Name], born on [Date of Birth], passport number [Passport Number], to visit me and her newborn grandchild from [Start Date] to [End Date]. I will cover all her expenses. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 10: Short-Term Training
Dear Visa Officer,
I am inviting [Trainee’s Full Name], born on [Date of Birth], passport number [Passport Number], for short-term training at our company from [Start Date] to [End Date]. We will cover their accommodation and training costs. Sincerely, [Your Full Name], [Your Title], [Your Company], [Your Address], [Your Phone Number] - Sample 11: Attending a Funeral
Dear Visa Officer,
I am inviting my [Relationship], [Name of Person], born on [Date of Birth], passport number [Passport Number], to attend the funeral of [Deceased’s Name] from [Start Date] to [End Date]. I will provide accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 12: Family Reunion
Dear Visa Officer,
I am inviting my [Relationship], [Name of Person], born on [Date of Birth], passport number [Passport Number], to attend our family reunion from [Start Date] to [End Date]. I will provide accommodation and meals. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 13: Religious Pilgrimage
Dear Visa Officer,
I am inviting my [Relationship], [Name of Person], born on [Date of Birth], passport number [Passport Number], to visit [Religious Site] for a pilgrimage from [Start Date] to [End Date]. I will assist with their travel arrangements. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 14: Volunteering
Dear Visa Officer,
I am inviting [Volunteer’s Full Name], born on [Date of Birth], passport number [Passport Number], to volunteer at [Organization Name] from [Start Date] to [End Date]. We will provide accommodation and meals. Sincerely, [Your Full Name], [Your Title], [Your Organization], [Your Address], [Your Phone Number] - Sample 15: Sports Event
Dear Visa Officer,
I am inviting my [Relationship], [Name of Person], born on [Date of Birth], passport number [Passport Number], to attend the [Sports Event Name] from [Start Date] to [End Date]. I will cover their tickets and accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 16: Birthday Celebration
Dear Visa Officer,
I am inviting my [Relationship – e.g., Grandparent], [Name of Person], born on [Date of Birth], passport number [Passport Number], to celebrate my birthday on [Date] with us. Their stay will be from [Start Date] to [End Date]. I will assist with accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 17: Helping with Childcare
Dear Visa Officer,
I am inviting my mother, [Mother’s Full Name], born on [Date of Birth], passport number [Passport Number], to visit and assist with childcare from [Start Date] to [End Date]. I will cover all her expenses. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 18: Language Immersion Program
Dear Visa Officer,
I am inviting [Student’s Full Name], born on [Date of Birth], passport number [Passport Number], to participate in our language immersion program from [Start Date] to [End Date]. We will provide accommodation and meals. Sincerely, [Your Full Name], [Your Organization], [Your Address], [Your Phone Number] - Sample 19: Photography Project
Dear Visa Officer,
I am inviting [Photographer’s Full Name], born on [Date of Birth], passport number [Passport Number], to collaborate on a photography project in [Location] from [Start Date] to [End Date]. I will cover their accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 20: Film Festival
Dear Visa Officer,
I am inviting [Filmmaker’s Full Name], born on [Date of Birth], passport number [Passport Number], to attend the [Film Festival Name] film festival from [Start Date] to [End Date]. I will cover their festival pass and accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 21: Accompanying a Minor
Dear Visa Officer,
I am inviting my [Relationship], [Name of Person], born on [Date of Birth], passport number [Passport Number], to accompany my minor child, [Child’s Name], to [Destination] from [Start Date] to [End Date]. I will cover all their expenses. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 22: Visiting a Sick Relative
Dear Visa Officer,
I am inviting my [Relationship], [Name of Person], born on [Date of Birth], passport number [Passport Number], to visit me and [Sick Relative’s Name] who is currently ill and residing with me, from [Start Date] to [End Date]. I will provide accommodation. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 23: Participating in a Workshop
Dear Visa Officer,
I am inviting [Participant’s Name], born on [Date of Birth], passport number [Passport Number], to participate in a workshop on [Workshop Topic] from [Start Date] to [End Date]. We will cover their workshop fees and accommodation. Sincerely, [Your Full Name], [Your Title], [Your Organization], [Your Address], [Your Phone Number] - Sample 24: New Year’s Celebration
Dear Visa Officer,
I am inviting my [Relationship], [Name of Person], born on [Date of Birth], passport number [Passport Number], to celebrate the New Year with my family from [Start Date] to [End Date]. I will provide accommodation and meals. Sincerely, [Your Full Name], [Your Address], [Your Phone Number] - Sample 25: Real Estate Investment Tour
Dear Visa Officer,
I am inviting [Investor’s Name], born on [Date of Birth], passport number [Passport Number], to explore Real Estate Investment opportunities in the US from [Start Date] to [End Date]. I will provide accommodation assistance and facilitate the tour. Sincerely, [Your Full Name], [Your Address], [Your Phone Number], [Your Real Estate Company]
Conclusion
Providing a strong invitation letter is a critical step in securing a US visa. By using these sample letters as a guide and tailoring them to your specific situation, you can significantly increase your chances of approval. Remember to always be truthful and provide accurate information, and to include all the necessary details to demonstrate the legitimacy of the visit and the strong ties between the inviter and the invitee. Good luck!
