Applying for a US B1/B2 visa often requires proving strong ties to your home country. An invitation letter from a US resident or entity can significantly strengthen your application. This letter demonstrates a legitimate reason for travel, provides details about your stay, and assures the consular officer that you have support during your visit. Carefully crafting a compelling invitation letter that includes all necessary information is crucial for visa approval. The following samples provide a solid foundation for drafting your own.
These sample letters are intended as guides and should be adapted to reflect your specific situation. A strong invitation letter should clearly state the inviter’s relationship to the applicant, the purpose of the visit, the duration of stay, and who will bear the financial responsibility. Including the inviter’s full contact information, including address and phone number, adds credibility to the letter. Remember, transparency and honesty are key to a successful visa application.
Before presenting the invitation letters, it’s vital that both the sender and the applicant are aware of the legal obligations involved. An invitation letter does not guarantee visa approval, but it adds weight to the application. It’s also important to remember that intentionally providing false or misleading information in an invitation letter can have serious consequences for both the inviter and the applicant.
Reviewing all the provided samples carefully is a great starting point. However, remember to tailor it to your specific circumstances and add all the specific details about your relationship, the visit, and financial responsibility. Combining the information from these samples while adding specifics will help you write the best possible invitation letter and boost your chances of getting the visa approved.
Sample Invitation Letters for US Visa B1/B2:
Here are 22 sample invitation letters suitable for a US Visa (B1/B2) application. Remember to customize these templates with accurate and specific details.
Sample 1: Invitation for Family Visit
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing this letter to invite my [Relationship – e.g., mother, father, sister] [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States. Her/His passport number is [Passport Number].
I am a legal resident of the United States residing at [Your Address]. I am a [Your Occupation] at [Your Employer].
[Applicant’s Name] plans to visit me from [Start Date] to [End Date]. The purpose of her/his visit is to [Purpose of Visit – e.g., to spend time with family, to celebrate a special occasion]. We plan to [Activities – e.g., visit local attractions, attend family events].
I will be responsible for her/his accommodation and financial support during her/his stay in the United States. I will ensure that she/he complies with all U.S. laws and regulations and departs the U.S. before the expiration of her/his authorized stay.
Please find attached copies of my [Proof of Status – e.g., Green Card, U.S. Passport].
Thank you for considering her/his visa application.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 2: Invitation for Business Conference
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], to attend the [Conference Name] conference to be held in [City, State] from [Start Date] to [End Date]. His/Her passport number is [Passport Number].
I am [Your Name], [Your Title] at [Your Company], located at [Your Company Address].
[Applicant’s Name] is a [Applicant’s Title] at [Applicant’s Company] and their attendance at this conference will be beneficial to their professional development and to our collaboration.
Our company will be responsible for [Applicant’s Name]’s conference registration fees. [State who will pay for travel and accommodation: e.g., “[Applicant’s Company] will cover travel and accommodation expenses” OR “Our company will cover travel and accommodation expenses”].
We assure you that [Applicant’s Name] will comply with all U.S. laws and regulations and will return to [Applicant’s Country] upon completion of the conference.
Please find attached [Company Brochure/Conference Details].
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
[Your Phone Number]
[Your Email Address]
Sample 3: Invitation for Medical Consultation
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Patient Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Patient Name], residing at [Patient Address], passport number [Passport Number], to seek medical consultation and potential treatment at [Hospital/Clinic Name] in [City, State].
I am [Your Name], a [Your Title/Position] at [Hospital/Clinic Name], located at [Hospital/Clinic Address].
[Patient Name] has been referred to our facility for [Medical Condition] by [Referring Doctor’s Name] in [Patient’s Country]. We have reviewed [Patient Name]’s medical records and believe that our specialized services can provide valuable assistance.
The anticipated duration of the consultation and potential treatment is from [Start Date] to [End Date]. [State who will be responsible for payment: e.g., “[Patient Name] will be responsible for all medical expenses” OR “[Name of insurance company/sponsor] will be responsible for all medical expenses and has provided proof of coverage”].
We are confident that [Patient Name] will comply with all U.S. laws and regulations and will return to [Patient’s Country] after their medical consultation and/or treatment is completed.
Attached please find [Patient’s Medical Records/Referral Letter/Financial Guarantee Letter].
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Title/Position]
[Hospital/Clinic Name]
[Phone Number]
[Email Address]
Sample 4: Invitation from a Friend
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing this letter to invite my friend, [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States. His/Her passport number is [Passport Number].
I am a legal resident of the United States residing at [Your Address]. I am a [Your Occupation] at [Your Employer]. I have known [Applicant’s Name] for [Number] years. We met [How you met – e.g., through university, at a conference, while traveling].
[Applicant’s Name] plans to visit me from [Start Date] to [End Date]. The purpose of his/her visit is to [Purpose of Visit – e.g., to experience American culture, to travel and see the sights, to attend a local festival]. We plan to [Activities – e.g., visit New York City, go hiking in the mountains, attend a concert].
I will be providing accommodation for [Applicant’s Name] during his/her stay. [State who will be responsible for other expenses: e.g., “He/She will be responsible for his/her own travel and living expenses” OR “I will assist with some of his/her expenses”].
I will ensure that he/she complies with all U.S. laws and regulations and departs the U.S. before the expiration of his/her authorized stay.
Please find attached copies of my [Proof of Status – e.g., Green Card, U.S. Passport, Driver’s License].
Thank you for considering his/her visa application.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 5: Invitation to Attend a Wedding
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], to attend our wedding ceremony and reception. Their passport number is [Passport Number].
We, [Your Name] and [Partner’s Name], are getting married on [Date of Wedding] in [City, State]. We are both [Your/Partner’s Status – e.g., US Citizens, Legal Residents] residing at [Your Address].
[Applicant’s Name] is a [Relationship to Applicant – e.g., close friend, family member] and their presence at our wedding would mean a great deal to us.
The wedding will take place at [Venue Name] in [City, State]. Festivities will extend from [Start Date] to [End Date].
[State who will pay for expenses. Example: “We will be covering [Applicant’s Name]’s accommodation during their stay.” OR “[Applicant’s Name] will be responsible for their own travel and accommodation.”].
We guarantee that [Applicant’s Name] will abide by all US laws and return to [Applicant’s Country] following the wedding celebrations.
Enclosed are copies of our [Proof of Status – e.g., US Passports, Green Cards] and our wedding invitation.
Thank you for reviewing [Applicant’s Name]’s visa application.
Sincerely,
[Your Name] and [Partner’s Name]
[Your Phone Number]
[Your Email Address]
Sample 6: Invitation for Vacation/Tourism
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], passport number [Passport Number], to visit me in the United States for tourism purposes.
I am [Your Name], residing at [Your Address]. I am a [Your Occupation] at [Your Employer].
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During their stay, we plan to visit [List of places to visit – e.g., the Grand Canyon, Disneyland, New York City].
[State who will pay for expenses: “I will be responsible for their accommodation and meals during their visit” OR “[Applicant’s Name] will be responsible for their own expenses; I will provide accommodation.”].
I assure you that [Applicant’s Name] will comply with all U.S. immigration laws and return to [Applicant’s Country] before their authorized stay expires.
Attached are copies of my [Proof of Status – e.g., U.S. Passport, Green Card].
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 7: Invitation to Attend a Graduation Ceremony
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], to attend my graduation ceremony from [University Name] on [Date of Graduation]. His/Her passport number is [Passport Number].
I am [Your Name], a student at [University Name] in [City, State], pursuing a degree in [Your Major].
[Applicant’s Name] is my [Relationship – e.g., parent, sibling, close friend] and their presence at this significant event in my life would be greatly appreciated.
[Applicant’s Name] plans to visit from [Start Date] to [End Date]. During this time, we will be attending the graduation ceremony and celebrating with family and friends.
[State who will pay for expenses – Example: “I will be providing accommodation and some meals for [Applicant’s Name] during their stay. They will be responsible for their travel expenses.” OR “[Applicant’s Name] will be responsible for all their travel and living expenses.”].
I guarantee that [Applicant’s Name] will abide by all US laws and will return to [Applicant’s Country] after the graduation festivities.
Enclosed is a copy of my graduation invitation and my student ID.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 8: Invitation for Cultural Exchange
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], passport number [Passport Number], to participate in a cultural exchange program in [City, State].
I am [Your Name], [Your Title] at [Organization Name], located at [Organization Address]. Our organization is dedicated to fostering cultural understanding between the United States and [Applicant’s Country].
[Applicant’s Name] is a [Applicant’s Profession/Student] with a strong interest in [Cultural Area – e.g., American music, art, literature]. During their visit, they will [Activities – e.g., attend workshops, visit museums, meet with local artists].
The program will run from [Start Date] to [End Date]. [State who will pay for expenses: “Our organization will cover [Applicant’s Name]’s accommodation, meals, and program-related expenses.” OR “[Applicant’s Name] will be responsible for their travel expenses; our organization will cover program-related costs”].
We assure you that [Applicant’s Name] will comply with all U.S. laws and regulations and will return to [Applicant’s Country] upon completion of the program.
Attached is a copy of our program itinerary and organizational information.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Title]
[Organization Name]
[Phone Number]
[Email Address]
Sample 9: Invitation to Visit Newborn/New Family Member
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite my [Relationship – e.g., mother, father, sibling] [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States. Her/His passport number is [Passport Number].
I am a legal resident of the United States residing at [Your Address]. I recently [Had a baby/Adopted a child] and would like my [Relationship] to come and meet our new family member.
[Applicant’s Name] plans to visit me from [Start Date] to [End Date]. The purpose of her/his visit is to meet the baby and help with the adjustment period.
I will be responsible for her/his accommodation and financial support during her/his stay in the United States. I will ensure that she/he complies with all U.S. laws and regulations and departs the U.S. before the expiration of her/his authorized stay.
Please find attached copies of my [Proof of Status – e.g., Green Card, U.S. Passport] and a copy of the baby’s [Birth Certificate/Adoption Certificate].
Thank you for considering her/his visa application.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 10: Invitation to Provide Caregiving Assistance
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite my [Relationship – e.g., mother, father, sibling] [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States and provide caregiving assistance. Her/His passport number is [Passport Number].
I am a legal resident of the United States residing at [Your Address]. I am currently [Situation – e.g., recovering from surgery, experiencing a health issue, caring for a young child/elderly relative]. I require assistance with [Specific needs – e.g., daily tasks, childcare, medical appointments].
[Applicant’s Name] plans to visit me from [Start Date] to [End Date]. During this time, she/he will be providing me with [Specific caregiving duties – e.g., assistance with meals, medication reminders, transportation to appointments, childcare].
I will be responsible for her/his accommodation and financial support during her/his stay in the United States. I will ensure that she/he complies with all U.S. laws and regulations and departs the U.S. before the expiration of her/his authorized stay.
Please find attached copies of my [Proof of Status – e.g., Green Card, U.S. Passport] and [Doctor’s Note/Medical Records – if applicable].
Thank you for considering her/his visa application.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 11: Invitation for Research Collaboration
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], to collaborate on a research project at [University/Institution Name]. His/Her passport number is [Passport Number].
I am [Your Name], a [Your Title] at [University/Institution Name], located at [University/Institution Address].
[Applicant’s Name] is a [Applicant’s Title/Position] at [Applicant’s Institution] and possesses expertise in [Area of Expertise] which is crucial to our research on [Research Topic].
[Applicant’s Name] will be visiting from [Start Date] to [End Date]. During this time, he/she will be [Activities – e.g., conducting experiments, analyzing data, co-authoring publications].
[State who will pay for expenses: “Our institution will cover [Applicant’s Name]’s travel and accommodation expenses.” OR “[Applicant’s Name]’s institution will cover their travel and accommodation expenses; our institution will provide access to research facilities”].
We assure you that [Applicant’s Name] will comply with all U.S. laws and regulations and will return to [Applicant’s Country] upon completion of the research collaboration.
Attached is a copy of our research proposal and [Applicant’s Name]’s CV.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Title]
[University/Institution Name]
[Phone Number]
[Email Address]
Sample 12: Invitation to Attend a Religious Event
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], to attend the [Name of Religious Event] at [Name of Religious Institution] in [City, State]. His/Her passport number is [Passport Number].
I am [Your Name], a member of [Name of Religious Institution] located at [Religious Institution Address].
[Applicant’s Name] is a [Relationship – e.g., fellow member, friend] and their participation in this event would be greatly valued.
The event will take place from [Start Date] to [End Date] and will include [Activities – e.g., prayer services, religious teachings, community gatherings].
[State who will pay for expenses: “I will be providing accommodation for [Applicant’s Name] during their stay. They will be responsible for their travel expenses.” OR “[Applicant’s Name] will be responsible for all their travel and living expenses.”].
I guarantee that [Applicant’s Name] will abide by all US laws and will return to [Applicant’s Country] after the event.
Enclosed is a copy of the event schedule and a letter of support from the [Religious Leader’s Title] of [Name of Religious Institution].
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 13: Invitation for Short-Term Training Program
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite [Applicant’s Name], residing at [Applicant’s Address], to participate in a short-term training program on [Training Topic] at [Company/Institution Name]. His/Her passport number is [Passport Number].
I am [Your Name], [Your Title] at [Company/Institution Name], located at [Company/Institution Address].
[Applicant’s Name] is a [Applicant’s Title/Position] at [Applicant’s Company] and their participation in this training program will enhance their skills in [Area of Improvement] and benefit their company.
The training program will run from [Start Date] to [End Date] and will include [Activities – e.g., lectures, workshops, hands-on exercises].
[State who will pay for expenses: “Our company will cover [Applicant’s Name]’s travel and accommodation expenses, as well as training fees.” OR “[Applicant’s Company] will cover their employee’s expenses; our company will provide the training free of charge”].
We assure you that [Applicant’s Name] will comply with all U.S. laws and regulations and will return to [Applicant’s Country] upon completion of the training program.
Attached is a copy of the training program syllabus and information about our company/institution.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Title]
[Company/Institution Name]
[Phone Number]
[Email Address]
Sample 14: Invitation to Provide Support After a Natural Disaster
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite my [Relationship – e.g., friend, family member] [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States to provide emotional and practical support in the aftermath of [Name of Natural Disaster]. His/Her passport number is [Passport Number].
I am a legal resident of the United States residing at [Your Address], which was recently affected by [Name of Natural Disaster]. I am still recovering from the impact of the disaster and require assistance with [Specific needs – e.g., home repairs, emotional support, childcare].
[Applicant’s Name] plans to visit me from [Start Date] to [End Date]. During this time, he/she will be providing me with [Specific support – e.g., assistance with cleaning and repairs, emotional support, caring for children].
I will be responsible for his/her accommodation and financial support during his/her stay in the United States. I will ensure that he/she complies with all U.S. laws and regulations and departs the U.S. before the expiration of his/her authorized stay.
Please find attached copies of my [Proof of Status – e.g., Green Card, U.S. Passport] and [Photos/Documentation of the damage caused by the disaster – if available].
Thank you for considering his/her visa application.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 15: Invitation to Celebrate a Milestone Birthday
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite my [Relationship – e.g., parent, grandparent, sibling] [Applicant’s Name], residing at [Applicant’s Address], to celebrate my [Age]th birthday with me in the United States. His/Her passport number is [Passport Number].
I am a legal resident of the United States residing at [Your Address].
[Applicant’s Name] plans to visit me from [Start Date] to [End Date]. The purpose of their visit is to celebrate this milestone birthday with family and friends. We plan to [Activities – e.g., have a party, visit local attractions, spend quality time together].
I will be responsible for his/her accommodation and financial support during his/her stay in the United States. I will ensure that he/she complies with all U.S. laws and regulations and departs the U.S. before the expiration of his/her authorized stay.
Please find attached copies of my [Proof of Status – e.g., Green Card, U.S. Passport] and a copy of the birthday invitation.
Thank you for considering his/her visa application.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Sample 16: Invitation for a Sporting Event
Date: October 26, 2023
To: The Consular Officer
U.S. Embassy
[City, Country]
Subject: Invitation Letter for [Applicant’s Name], Passport Number [Passport Number]
Dear Consular Officer,
I am writing to invite my [Relationship – e.g., friend, family member] [Applicant’s Name], residing at [Applicant’s Address], to visit me in the United States to attend the [Name of Sporting Event] in [City, State]. His/Her passport number is [Passport Number].
I am a legal resident of the United States residing at [Your Address]. I am a big fan of [Sport] and would love to share this experience with [Applicant’s Name], who is also a fan.
[Applicant’s Name] plans to visit me from [Start Date] to [End Date]. During this time, we will be attending the [Name of Sporting Event] and exploring [City, State].
[State who will be responsible for expenses: “I have already purchased tickets to the event and will provide accommodation for [Applicant’s Name] during their stay. They will be responsible for their travel expenses.” OR “[Applicant’s Name] will be responsible for all their travel and living expenses; I can assist with getting event tickets.”].
I will ensure that he/she complies with all U.S. laws and regulations and departs the U.S. before the expiration of his/her authorized stay.
Please find attached copies of my [Proof of Status – e.g., Green Card, U.S. Passport] and
