How to Write a Professional Two Weeks Notice Letter

Writing a two weeks’ notice letter is a crucial step when leaving a job. It’s not just a formality; it’s a professional courtesy that helps maintain positive relationships with your employer and colleagues. A well-crafted letter demonstrates respect, gratitude, and allows for a smooth transition for both you and the company. Remember, you never know when you might need a reference or encounter these people again in your career.

The key elements of an effective two weeks’ notice letter include clearly stating your intention to resign, specifying your last day of employment, expressing gratitude for the opportunities you’ve been given, and offering assistance during the transition period. Keeping the tone positive and professional is paramount. Avoid dwelling on negative experiences or airing grievances; focus instead on expressing appreciation for the positive aspects of your time with the company.

Before submitting your notice, review your company’s policy on resignation procedures. Some organizations may have specific requirements regarding the format or content of the letter. Adhering to these guidelines demonstrates your professionalism and respect for the company’s practices. It’s also a good idea to discuss your departure with your direct supervisor before submitting the written notice, ensuring a personal and respectful conversation precedes the formal letter.

Consider offering to help train your replacement or document key processes to facilitate a seamless handover. This proactive approach shows your commitment to the company’s success, even as you move on to new opportunities. Keep the letter concise and focused on the essential information, typically no more than one page. Proofread carefully for any errors in grammar or spelling, as these can detract from the overall professionalism of the document. A well-written and thoughtful two weeks’ notice letter can leave a lasting positive impression.

Sample Two Weeks Notice Letters

Here are sixteen sample two weeks notice letters. Remember to adapt them to your specific situation and company culture.

1. Subject: Resignation – [Your Name]

   Dear [Manager’s Name],

   Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today, [Date].

2. Dear [Manager’s Name],

   I am writing to inform you of my resignation from [Company Name], with my last day of employment being [Date]. I appreciate the opportunities I’ve been given during my time here.

3. Dear [Manager’s Name],

   This letter is to formally notify you that I am resigning from my role as [Your Position] at [Company Name]. My last day will be [Date]. Thank you for the experience.

4. Dear [Manager’s Name],

   Please accept this as formal notification that I am resigning from my position. My last day of employment will be [Date]. I wish you and the company continued success.

5. Dear [Manager’s Name],

   I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Date]. Thank you for the opportunity to work here.

6. Dear [Manager’s Name],

   This letter serves as formal notification of my resignation from [Company Name]. My last day will be [Date]. I have enjoyed my time here and appreciate the opportunities provided.

7. Dear [Manager’s Name],

   I am submitting this letter to inform you of my resignation from the position of [Your Position] at [Company Name], effective two weeks from today, [Date]. I have learned a great deal during my time here.

8. Dear [Manager’s Name],

   Please accept this letter as formal notification that I will be resigning from my role as [Your Position] with [Company Name], with my last day of employment being [Date]. I am grateful for the experience I’ve gained.

9. Dear [Manager’s Name],

   I am writing to formally notify you of my resignation from my position at [Company Name], effective [Date]. I am thankful for the opportunities for professional development I received.

10. Dear [Manager’s Name],

    This letter is to inform you that I am resigning from my role as [Your Position], effective two weeks from today, [Date]. Thank you for the opportunity to grow within the company.

11. Dear [Manager’s Name],

    Please accept this letter as formal notification that I am resigning from my role at [Company Name], effective [Date]. I wish you and the team all the best.

12. Dear [Manager’s Name],

    I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], with my last day being [Date]. I am thankful for the skills I’ve acquired.

13. Dear [Manager’s Name],

    This letter serves as notice that I will be resigning from my position with [Company Name], effective [Date]. Thank you for the opportunity.

14. Dear [Manager’s Name],

    Please accept this letter as notification of my resignation from [Company Name], with my last day of employment being [Date]. I hope to stay in touch.

15. Dear [Manager’s Name],

    I am writing to inform you of my resignation from my role as [Your Position], effective two weeks from today, [Date]. I appreciate the support I received during my time here.

16. Dear [Manager’s Name],

    This letter is to formally notify you that I am resigning from [Company Name], with my last day of employment being [Date]. I have enjoyed my experience here.