Resignation Letter Samples: Your Guide to Quitting Gracefully

Crafting a Professional Resignation Letter

Writing a resignation letter is a crucial step in leaving a job. It’s your final opportunity to maintain a positive relationship with your employer. The key is to be professional, concise, and respectful. Your letter should clearly state your intention to resign, the effective date of your departure, and a brief expression of gratitude for the opportunities you’ve had during your employment. Avoid negativity or lengthy explanations for your decision.

Essential Elements of a Resignation Letter

A well-crafted resignation letter typically includes the following: your name and contact information, the date of the letter, the recipient’s name and title, a clear statement of resignation, the effective date of your resignation, a brief expression of thanks, and your signature. Consider offering your assistance during the transition period. Proofread your letter carefully to ensure it is free of errors and presents a professional image.

25 Resignation Letter Samples

Here are 25 sample resignation letters for various situations. Remember to adapt them to your specific circumstances:

1. Simple Resignation: “Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Position] effective [Date].”
2. Resignation with Gratitude: “Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my position as [Your Position] at [Company Name], effective [Date]. I am grateful for the opportunities I have been given here.”
3. Resignation with Offer of Assistance: “Dear [Manager’s Name], I am writing to inform you of my decision to resign from my role as [Your Position] effective [Date]. I would be happy to assist in the transition process.”
4. Short Notice Resignation: “Dear [Manager’s Name], This letter is to inform you that I am resigning from my position as [Your Position], effective [Date]. I apologize for the short notice.”
5. Resignation for New Opportunity: “Dear [Manager’s Name], I am writing to inform you that I am resigning from my position as [Your Position] to pursue another opportunity, effective [Date].”
6. Resignation due to Personal Reasons: “Dear [Manager’s Name], Please accept this letter as notification of my resignation from the position of [Your Job Title], effective [Date]. I am resigning due to personal reasons.”
7. Resignation with a Positive Note: “Dear [Manager’s Name], It is with mixed emotions that I submit my resignation from [Company Name], effective [Date]. I’ve truly enjoyed my time here and learned a great deal.”
8. Resignation After a Long Tenure: “Dear [Manager’s Name], After [Number] years with [Company Name], I am writing to inform you of my resignation, effective [Date]. I am thankful for the experiences I’ve gained.”
9. Formal Resignation Letter: “Dear [Manager’s Name], This letter serves as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].”
10. Resignation for Health Reasons: “Dear [Manager’s Name], Due to health reasons, I am writing to inform you of my resignation from my position as [Your Position], effective [Date].”
11. Resignation Offering Training Assistance: “Dear [Manager’s Name], I hereby submit my resignation from my position as [Your Position] at [Company Name], with my last day of employment being [Date]. I am willing to help train my replacement during this transition period.”
12. Resignation While Expressing Appreciation for Growth: “Dear [Manager’s Name], Please accept this letter as notification of my resignation from my position as [Your Job Title], with my last day being [Date]. I am grateful for the professional growth opportunities I received during my time here.”
13. Resignation due to Relocation: “Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date], as I will be relocating.”
14. Resignation with Forward-Looking Wishes: “Dear [Manager’s Name], Please accept this letter as formal notification that I am resigning from my role as [Your Job Title], with my last day being [Date]. I wish you and the company all the best in the future.”
15. Resignation after Contract Completion: “Dear [Manager’s Name], With the completion of my contract, I am writing to inform you that I will not be renewing my position as [Your Job Title], with my last day being [Date].”
16. Resignation Thanking for the Opportunity: “Dear [Manager’s Name], I am writing to inform you of my decision to resign from my role as [Your Job Title] at [Company Name], effective [Date]. I want to thank you for the opportunity to work here.”
17. Resignation with a focus on Skill Development: “Dear [Manager’s Name], I submit my resignation from my position as [Your Job Title], with my last day of employment being [Date]. I am grateful for the opportunity to develop new skills during my time here.”
18. Resignation indicating Pursuit of Further Education: “Dear [Manager’s Name], Please accept this as notification that I am resigning from my position as [Your Position], effective [Date], as I will be pursuing further education.”
19. Resignation Due to Family Obligations: “Dear [Manager’s Name], Due to increasing family obligations, I am writing to inform you of my resignation from my position as [Your Position], effective [Date].”
20. Resignation with Offer of Remote Support: “Dear [Manager’s Name], I submit my resignation from my position as [Your Position], with my last day being [Date]. I’d be happy to provide remote support during the transition, if needed.”
21. Resignation from Part-Time Role: “Dear [Manager’s Name], I am writing to inform you of my resignation from my part-time position as [Your Position], effective [Date].”
22. Resignation from Internship: “Dear [Manager’s Name], I am writing to inform you of my resignation from my internship position as [Your Position], effective [Date].”
23. Resignation from Management Role: “Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my management position as [Your Position], with my last day being [Date].”
24. Resignation Suggesting Improvement: “Dear [Manager’s Name], I am writing to inform you of my resignation from my position as [Your Position], effective [Date]. I hope my feedback will contribute to future improvements.”
25. Resignation Focusing on a career Change: “Dear [Manager’s Name], Please accept this letter as notification that I am resigning from my role as [Your Job Title], with my last day being [Date], as I am pursuing a significant career change.”