Step 1: Preparing Your Request
Before you approach your teacher, make sure you’ve done your homework. Research the program or opportunity for which you need the recommendation. Compile a packet of information to give your teacher, including your resume, transcript, a personal statement draft (if applicable), and details about the application deadlines. This demonstrates respect for their time and helps them write a stronger letter tailored to the specific opportunity. Clearly articulate your goals and how this opportunity aligns with your aspirations.
Step 2: Choosing the Right Teacher
Select a teacher who knows you well and can speak to your strengths and potential. Ideally, this should be someone from a class where you excelled and actively participated. Consider teachers who have witnessed your growth and abilities firsthand. Don’t just choose based on their seniority; prioritize familiarity and a positive relationship. Think about specific projects or classroom interactions where you showcased your skills and discuss these with the teacher when you ask.
Step 3: Making the Ask & Providing Support
Schedule a meeting or approach your teacher during their office hours to request the letter in person. This allows for a more personal connection and gives you the opportunity to answer any questions they might have. If an in-person meeting isn’t possible, send a polite and professional email. In either case, be prepared to clearly state your request, explain why you chose them, and provide all the necessary materials. Offer to answer any further questions they may have during the writing process.
Step 4: Follow-Up and Gratitude
Send a polite reminder closer to the deadline, especially if you haven’t heard from the teacher. Avoid being pushy; simply express your appreciation for their time and inquire if they need any further information from you. After the teacher submits the letter, send a thank-you note expressing your sincere gratitude for their support. Consider a small token of appreciation, like a gift card or a thoughtful card. Letting them know the outcome of your application is also a nice gesture.
Sample Letter Request
Here is an example email. Feel free to adjust it to your preferences:
Subject: Recommendation Request – [Your Name] – [Opportunity Name]
Dear [Teacher’s Name],
I hope this email finds you well.
I am writing to request a letter of recommendation from you in support of my application to the [Opportunity Name/Program Name] at [Institution Name]. The deadline for submission is [Date].
I greatly enjoyed your [Course Name] class during [Semester/Year]. I learned a great deal about [Specific Topic] and particularly appreciated [Specific Project or Lesson]. I believe my performance in your class, particularly [mention specific example of your performance], demonstrates my [relevant skill, e.g., critical thinking skills, writing ability, problem-solving abilities].
I have attached my resume, transcript, and a brief personal statement outlining my goals and why I am interested in this opportunity. I am happy to provide any additional information you may need.
Would you be willing to write a letter of recommendation for me? If so, please let me know, and I can provide you with the submission link.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (optional)]
Conclusion
Requesting a recommendation letter effectively involves thoughtful preparation, choosing the right teacher, making a clear request, and expressing sincere gratitude. By following these steps and providing the necessary information, you increase your chances of receiving a strong and supportive letter that enhances your application. Remember to be polite, respectful of your teacher’s time, and appreciative of their effort. A well-crafted recommendation letter can significantly impact your chances of success.
