Resigning from a job can be a stressful process, but crafting a well-written resignation letter doesn’t have to be. A clear and professional resignation letter ensures a smooth transition and leaves a positive lasting impression on your employer. Below, you’ll find 12 free resignation letter samples covering various situations, from standard two-week notices to more specific circumstances like accepting a new position or dealing with personal reasons. Feel free to adapt these templates to fit your individual needs and maintain a professional tone throughout.
These samples offer a range of formality levels, allowing you to choose the template that best suits your company culture and relationship with your manager. Remember to customize each letter with your specific details, including your last day of employment and any offers of assistance you can provide during the handover process. A well-crafted resignation letter reflects positively on your professionalism and strengthens your professional network, ensuring you leave on good terms.
12 Free Sample Resignation Letters
Sample 1: Standard Two-Week Notice
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] with [Company Name], effective two weeks from today, [Date].
Thank you for the opportunity to work at [Company Name] for the past [Number] years. I have learned and grown significantly during my time here.
I am committed to ensuring a smooth transition during my departure. I am happy to assist in training my replacement and completing any outstanding tasks.
I wish you and [Company Name] all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 2: Resignation with Gratitude
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
I am writing with gratitude for the opportunities and experiences I have gained during my time at [Company Name]. I especially appreciate [Mention a specific positive experience or skill you gained].
I am happy to help with the transition in any way possible. Please let me know how I can best assist in training my replacement.
Thank you again for everything. I wish you and the company continued success.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 3: Simple Resignation Letter
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
I am writing to inform you of my resignation from my position as [Your Job Title], effective [Date].
Thank you for the opportunity to work here.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 4: Resignation – Accepting Another Position
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I have accepted a position with another company.
I appreciate the opportunities I have been given during my time here.
I am willing to assist in the transition process as much as possible.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 5: Resignation – Personal Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
Due to personal reasons, I am no longer able to continue in this role.
I am grateful for the experience I have gained here. I will do my best to ensure a smooth handover.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 6: Resignation – Career Change
[Your Name]
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] with [Company Name], effective [Date]. I have decided to pursue a career change.
I appreciate the support and opportunities I've received during my time here.
I am available to assist with the transition process in any way I can.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 7: Resignation – Immediate (Use with caution, consult HR)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective immediately.
[Briefly state the reason for immediate resignation - Optional and be very careful about this].
I apologize for any inconvenience this may cause.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 8: Resignation – Relocation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. My family and I are relocating to [New Location].
I have enjoyed my time at [Company Name] and appreciate the opportunities I've been given.
I am happy to assist with the transition as much as possible remotely.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 9: Resignation – Thanking Specific Individuals
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date].
I want to express my sincere gratitude to you and [Specific Colleague's Name(s)] for your support and guidance during my time here. I've learned a great deal.
I am committed to making the transition as smooth as possible.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 10: Resignation – Contract Position Ending
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
This letter serves as notification that my contract position as [Your Job Title] at [Company Name] will conclude on [Date], as per the terms of our agreement.
Thank you for the opportunity to contribute to [Company Name] during this contract period.
I wish you all the best in the future.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 11: Resignation – Returning to School
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. I will be returning to school to pursue [Degree/Area of Study].
I appreciate the experience and knowledge I have gained at [Company Name].
I will do my best to assist with the transition before my departure.
Sincerely,
[Your Signature]
[Your Typed Name]
Sample 12: Resignation – For Health Reasons
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Employer's Name]
[Employer's Title]
[Company Name]
[Company Address]
Dear [Employer's Name],
Please accept this letter as notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Date]. Due to health reasons, I am no longer able to continue in this role.
I regret having to leave and appreciate the opportunities I've had here.
Sincerely,
[Your Signature]
[Your Typed Name]
In conclusion, using a well-crafted resignation letter ensures a professional departure. Remember to tailor these free sample letters to your specific circumstances, maintaining a respectful and clear tone. Always proofread your letter carefully before submitting it to your employer. Leaving on good terms preserves your professional reputation and future opportunities.
