Free Invoice Templates: PDF & Word – Simplify Billing

Managing finances and invoicing can be a headache, especially for freelancers and small businesses. Luckily, creating professional-looking invoices doesn’t have to be complicated or expensive. This article provides access to 17 free invoice templates in both PDF and Word formats, designed to simplify your billing process and help you get paid faster. These templates are easily customizable to reflect your brand and specific business needs.

Using readily available templates saves you valuable time and resources. Instead of designing an invoice from scratch, you can simply download a template, add your company logo and information, itemize your services or products, and send it to your client. These free templates are formatted to include essential invoice details like invoice number, date, client information, and payment terms. Having a well-structured invoice increases clarity and professionalism, reducing the chance of payment delays.

Below are 17 sample invoice templates you can adapt for your business. They are designed to be easily editable in both PDF and Word formats. Customize the information to reflect your business brand and specific service offerings.

(Note: These are sample outlines and should be fleshed out with specific details relevant to your business. You’ll need to replace the bracketed information with your own data. Consider consulting with an accountant or legal professional to ensure your invoices comply with all applicable regulations.)

1. Template 1: Basic Service Invoice (Word) – [Your Company Name/Logo] – Invoice # [Invoice Number] – Date: [Date] – To: [Client Name & Address] – Description: [Description of Services] – Quantity: [Quantity] – Rate: [Hourly Rate/Price per Item] – Amount: [Amount] – Subtotal: [Subtotal] – Tax: [Tax Amount] – Total: [Total Amount] – Payment Terms: [Payment Due Date]
2. Template 2: Itemized Product Invoice (PDF) – [Your Company Name/Logo] – Invoice # [Invoice Number] – Date: [Date] – To: [Client Name & Address] – Item: [Item Name] – Description: [Item Description] – Quantity: [Quantity] – Unit Price: [Unit Price] – Total: [Total Price] – Subtotal: [Subtotal] – Shipping: [Shipping Costs] – Total: [Total Amount] – Payment Method: [Accepted Payment Methods]
3. Template 3: Consulting Invoice (Word) – [Your Company Name/Logo] – Invoice # [Invoice Number] – Date: [Date] – To: [Client Name & Address] – Service: [Consulting Service] – Hours: [Number of Hours] – Rate: [Hourly Rate] – Total: [Total Amount] – Subtotal: [Subtotal] – Expenses: [Reimbursable Expenses] – Total: [Total Amount] – Notes: [Additional Notes]
4. Template 4: Freelance Writing Invoice (PDF) – [Your Name/Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Project: [Project Name] – Description: [Description of Writing Services] – Word Count: [Word Count] – Rate: [Rate per Word/Project] – Total: [Total Amount] – Payment Due: [Payment Due Date]
5. Template 5: Photography Invoice (Word) – [Your Photography Business Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Shoot: [Type of Photoshoot] – Package: [Package Name] – Price: [Package Price] – Additional Items: [Prints, Albums, etc.] – Amount: [Amount for Additional Items] – Total: [Total Amount]
6. Template 6: Graphic Design Invoice (PDF) – [Your Design Business Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Project: [Project Name] – Description: [Design Services Rendered] – Hours: [Number of Hours] – Rate: [Hourly Rate] – Total: [Total Amount] – Revisions: [Number of Revisions Included]
7. Template 7: Web Development Invoice (Word) – [Your Web Development Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Project: [Project Name] – Service: [Website Development Services] – Milestone: [Milestone Achieved] – Amount Due: [Amount Due for Milestone] – Total Project Cost: [Total Project Cost]
8. Template 8: Simple Invoice (PDF) – [Your Name] – Invoice # [Invoice Number] – Date: [Date] – To: [Client Name] – Service/Item: [Description] – Amount: [Total Amount] – Due Date: [Payment Due Date]
9. Template 9: Detailed Service Invoice (Word) – [Your Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name & Address] – Description of Service: [Detailed Description] – Quantity: [Quantity] – Rate: [Rate] – Amount: [Amount] – Subtotal: [Subtotal] – Discount: [Discount Amount] – Tax: [Tax Amount] – Total: [Total Amount]
10. Template 10: Recurring Invoice (PDF) – [Your Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Service: [Description of Recurring Service] – Period: [Billing Period – e.g., Monthly] – Amount: [Recurring Amount] – Start Date: [Start Date of Recurring Service] – End Date: [End Date of Recurring Service, if applicable]
11. Template 11: Late Fee Invoice (Word) – [Your Company Name] – Invoice # [Original Invoice Number] – Date: [Date] – Client: [Client Name] – Original Amount: [Original Invoice Amount] – Late Fee: [Late Fee Amount] – Total Due: [Total Amount Due (Original + Late Fee)] – Explanation: [Explanation of Late Fee]
12. Template 12: Pro Forma Invoice (PDF) – [Your Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Items/Services: [Description of Goods/Services] – Quantity: [Quantity] – Price: [Price per Unit] – Estimated Total: [Estimated Total Cost] – Note: [This is a pro forma invoice, not a request for payment]
13. Template 13: Credit Memo (Word) – [Your Company Name] – Credit Memo # [Credit Memo Number] – Date: [Date] – Client: [Client Name] – Original Invoice # [Original Invoice Number] – Reason for Credit: [Reason for Credit] – Amount Credited: [Amount Credited] – Total Amount Due: [New Total Amount Due]
14. Template 14: Delivery Invoice (PDF) – [Your Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name & Delivery Address] – Items: [Description of Goods Delivered] – Quantity: [Quantity] – Price: [Price per Unit] – Delivery Fee: [Delivery Fee Amount] – Total: [Total Amount Due] – Delivery Date: [Date of Delivery]
15. Template 15: Progress Invoice (Word) – [Your Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Project: [Project Name] – Description: [Description of Work Completed to Date] – Percentage Completed: [Percentage of Project Completed] – Amount Due: [Amount Due for Completed Work] – Total Project Cost: [Total Project Cost]
16. Template 16: Simple Service Invoice (PDF) – [Your Name/Company Name] – Invoice # [Invoice Number] – Date: [Date] – Client: [Client Name] – Service Provided: [Description of Service] – Hours Worked: [Number of Hours] – Hourly Rate: [Your Hourly Rate] – Total: [Total Amount Due] – Payment Terms: [Payment Terms – e.g., Net 30]
17. Template 17: Standard Invoice (Word) – [Your Company Name and Address] – Invoice # [Invoice Number] – Date: [Issue Date] – Bill To: [Client Name and Address] – Ship To: [Client Shipping Address, if different] – Items: [Itemized List of Products or Services] – Quantity: [Quantity of Each Item] – Unit Price: [Price per Unit] – Subtotal: [Total Before Tax] – Sales Tax: [Tax Amount] – Total: [Total Amount Due, Including Tax] – Payment Terms: [Accepted Payment Methods and Due Date]