Free Invoice Templates: Customizable & Professional

Creating professional invoices doesn’t have to be complicated or expensive. Using a free, customizable invoice template can save you time and money while ensuring you present a polished image to your clients. We’ve curated a list of 19 templates suitable for various businesses, available in formats like Word, Excel, and PDF, allowing for easy modification to match your brand.

These templates often include essential elements such as your company logo, contact information, client details, itemized services/products, payment terms, and the total amount due. Customization options allow you to adjust fonts, colors, and layouts to reflect your unique branding, giving your invoices a professional and personalized touch. Streamline your billing and improve your cash flow with a well-designed invoice.

The advantage of using pre-designed invoice templates lies in their efficiency. Instead of building an invoice from scratch, you can simply download a template that suits your needs and quickly populate it with your specific information. Many templates also offer built-in calculations, automatically summing line items and calculating taxes, reducing the risk of errors. Choose a template that aligns with your industry and branding.

From simple, clean designs to more elaborate and detailed layouts, there’s a free invoice template available for almost every business need. Consider your industry and client base when selecting a template – a creative agency might opt for a visually appealing design, while a consulting firm might prefer a more traditional and professional format. Explore the different options available to find the perfect fit for your business.

Sample Invoice Letter Examples (Customizable for each Template):

Below are 19 example letter formats that you can copy and paste, then customize based on the template you choose. Remember to replace the bracketed information with your specific details.

1. Subject: Invoice for [Service/Product] – [Invoice Number]
   Dear [Client Name],
   Please find attached invoice [Invoice Number] for [Service/Product] provided on [Date]. The total amount due is [Amount Due] by [Due Date]. Thank you for your business. Sincerely, [Your Name/Company Name]
2. Subject: Invoice Reminder – [Invoice Number]
   Dear [Client Name],
   This is a friendly reminder that invoice [Invoice Number] for [Amount Due] is due on [Due Date]. Please let us know if you have any questions. Thanks, [Your Name/Company Name]
3. Subject: Overdue Invoice – [Invoice Number]
   Dear [Client Name],
   This is a notice that invoice [Invoice Number] for [Amount Due] is now overdue. Please remit payment as soon as possible. Contact us if you have any issues. Thank you,[Your Name/Company Name]
4. Subject: Invoice for Services Rendered – [Invoice Number]
   Dear [Client Name],
   Attached is invoice [Invoice Number] for services rendered between [Start Date] and [End Date]. We appreciate your business. Sincerely, [Your Name/Company Name].
5. Subject: Final Invoice – Project [Project Name]
   Dear [Client Name],
   Please find the final invoice [Invoice Number] for project [Project Name]. We enjoyed working with you. [Your Name/Company Name]
6. Subject: Invoice – Design Services – [Invoice Number]
   Dear [Client Name],
   Attached is the invoice for the design services provided. The total amount is [Amount Due], payable by [Due Date]. Regards, [Your Name/Company Name]
7. Subject: Invoice for Consulting Services – [Invoice Number]
   Dear [Client Name],
   Here is invoice [Invoice Number] for the consulting services. The amount due is [Amount Due], to be paid by [Due Date]. Sincerely, [Your Name/Company Name]
8. Subject: Invoice – Web Development Project – [Invoice Number]
   Dear [Client Name],
   Attached is invoice [Invoice Number] for the web development project. The total is [Amount Due], due by [Due Date]. Regards, [Your Name/Company Name]
9. Subject: Payment Received – Thank You!
   Dear [Client Name],
   This email confirms that we’ve received your payment. Thank you! [Your Name/Company Name]
10. Subject: Invoice [Invoice Number] for [Project Name]
    Dear [Client Name],
    Attached you can find invoice [Invoice Number] related to project [Project Name] for the ammount of [Amount Due]. Regards, [Your Name/Company Name]
11. Subject: New invoice from [Company Name] – [Invoice Number]
    Dear [Client Name],
    Please find attached your new invoice, [Invoice Number]. The due date is [Due Date]. Regards, [Your Name/Company Name]
12. Subject: Invoice [Invoice Number] is now overdue
    Dear [Client Name],
    A reminder that payment for invoice [Invoice Number] is overdue. Please let us know if you have any questions. Regards, [Your Name/Company Name]
13. Subject: Upcoming invoice from [Company Name] – [Invoice Number]
    Dear [Client Name],
    This is a heads-up that the invoice [Invoice Number] will be sent within the next 24 hours. Regards, [Your Name/Company Name]
14. Subject: Payment confirmation for invoice [Invoice Number]
    Dear [Client Name],
    This email confirms that we’ve received your payment for invoice [Invoice Number]. Thank you for your cooperation. Regards, [Your Name/Company Name]
15. Subject: Invoice [Invoice Number] created.
    Dear [Client Name],
    Attached is invoice [Invoice Number] for [Service/Product] provided on [Date]. We appreciate your business. Regards, [Your Name/Company Name]
16. Subject: Reminder for Invoice [Invoice Number]
    Dear [Client Name],
    This is just a friendly reminder that invoice [Invoice Number] is coming due on [Due Date]. Please let us know if you have any questions. Thanks, [Your Name/Company Name]
17. Subject: Important: Overdue Invoice [Invoice Number] from [Your Company]
    Dear [Client Name],
    Our records indicate that Invoice [Invoice Number], sent on [Date], is now overdue. The amount due is [Amount Due]. Regards, [Your Name/Company Name]
18. Subject: Payment options for invoice [Invoice Number]
    Dear [Client Name],
    This email provides information regarding the payment options available for invoice [Invoice Number]. We accept [Payment Options]. We appreciate your prompt payment! Regards, [Your Name/Company Name]
19. Subject: Issue with invoice [Invoice Number]
    Dear [Client Name],
    This email is to notify you of an issue with invoice [Invoice Number]. A corrected version will be sent shortly. Regards, [Your Name/Company Name]