An employment verification letter is a crucial document used to confirm an individual’s employment history. This letter is often requested by potential landlords, lending institutions, or other employers when someone is applying for a loan, renting an apartment, or seeking a new job. Having readily available, free, and customizable employment verification letter templates can save valuable time and ensure accuracy in providing necessary information. This guide offers a collection of 24 free samples designed to cover a variety of situations.
The samples provided below cover different scenarios, including variations for confirming current employment, verifying past employment, and specifying salary details. Each template is designed to be easily adaptable to your specific needs. Remember to always verify the information you include with the employee’s personnel file and adhere to company policy regarding employment verification. These templates should serve as a starting point, not a replacement for legal or HR advice.
Before using any employment verification letter, it’s essential to understand the legal and ethical considerations. Always obtain the employee’s written consent before releasing any personal information, including salary details. Be truthful and accurate in the information you provide. Avoid including subjective opinions or potentially discriminatory statements. Consulting with your HR department or legal counsel is always recommended, especially if you are unsure about the information you are being asked to verify.
Remember to replace the bracketed placeholders (e.g., [Employee Name], [Date]) with the correct details. Also, it’s advisable to include your company’s letterhead. Always keep a copy of the verification letter for your records. Each sample is designed to be professional and concise, providing the essential information required by most requesting parties. Good luck!
Employment Verification Letter Samples (Free Download)
-
Sample 1: Basic Current Employment Verification
Date: [Date]
To Whom It May Concern:
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title] since [Start Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 2: Past Employment Verification
Date: [Date]
To Whom It May Concern:
This letter is to verify that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 3: Current Employment with Salary
Date: [Date]
To Whom It May Concern:
This letter is to verify that [Employee Name] is currently employed at [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is [Salary].
Sincerely,
[Your Name]
[Your Title] -
Sample 4: Verification with Department and Contact
Date: [Date]
To Whom It May Concern:
This letter confirms that [Employee Name] is an employee at [Company Name] since [Start Date]. They work in the [Department] department. For further inquiries, please contact [Contact Person] at [Contact Email or Phone].
Sincerely,
[Your Name]
[Your Title] -
Sample 5: Simple Confirmation of Employment
Date: [Date]
To Whom It May Concern:
This is to confirm that [Employee Name] is employed with [Company Name].
Sincerely,
[Your Name]
[Your Title] -
Sample 6: Employment Verification for Loan Application
Date: [Date]
To Whom It May Concern:
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. Their gross monthly income is [Monthly Income].
Sincerely,
[Your Name]
[Your Title] -
Sample 7: Verification with Last Known Address
Date: [Date]
To Whom It May Concern:
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. Their last known address on record is [Address].
Sincerely,
[Your Name]
[Your Title] -
Sample 8: Verification for Housing Application
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] is currently employed with [Company Name] as a [Job Title]. Their employment began on [Start Date] and is considered [Full-time/Part-time].
Sincerely,
[Your Name]
[Your Title] -
Sample 9: Employment Verification with Performance Comments
Date: [Date]
To Whom It May Concern:
This letter confirms that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. (Note: Adding performance comments requires HR approval.) They were generally a [Positive Adjective] employee.
Sincerely,
[Your Name]
[Your Title] -
Sample 10: Verification for Background Check
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date]. Further background check details can be provided with employee consent.
Sincerely,
[Your Name]
[Your Title] -
Sample 11: Verification of Employment Status
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] is currently employed at [Company Name] and their status is [Active/Inactive].
Sincerely,
[Your Name]
[Your Title] -
Sample 12: Verification with Overtime Pay Included
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. Their annual salary, including average overtime, is approximately [Annual Salary + Overtime].
Sincerely,
[Your Name]
[Your Title] -
Sample 13: Verification with Promotion History
Date: [Date]
To Whom It May Concern:
This letter verifies the employment of [Employee Name] at [Company Name]. They started as [Initial Job Title] on [Start Date] and were promoted to [Current Job Title] on [Promotion Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 14: Verification with Benefits Information
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They are eligible for standard employee benefits, including [List Benefits].
Sincerely,
[Your Name]
[Your Title] -
Sample 15: Verification for Government Agency
Date: [Date]
To Whom It May Concern:
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title]. This information is provided at the request of [Government Agency Name] for [Purpose].
Sincerely,
[Your Name]
[Your Title] -
Sample 16: Verification with Commendation
Date: [Date]
To Whom It May Concern:
This letter confirms the employment of [Employee Name] at [Company Name]. They have consistently demonstrated [Positive Qualities].
Sincerely,
[Your Name]
[Your Title] -
Sample 17: Verification including Last Day Worked
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] was employed at [Company Name] as a [Job Title] and their last day of employment was [Last Day].
Sincerely,
[Your Name]
[Your Title] -
Sample 18: Verification for a Student Loan
Date: [Date]
To Whom It May Concern:
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. This verification is for a student loan application.
Sincerely,
[Your Name]
[Your Title] -
Sample 19: Verification with Bonus Structure
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. They are eligible for a bonus based on [Bonus Criteria].
Sincerely,
[Your Name]
[Your Title] -
Sample 20: Verification Emphasizing Reliability
Date: [Date]
To Whom It May Concern:
This letter confirms that [Employee Name] is a reliable and dedicated employee at [Company Name].
Sincerely,
[Your Name]
[Your Title] -
Sample 21: Verification with Attendance Record
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] has a satisfactory attendance record during their employment at [Company Name].
Sincerely,
[Your Name]
[Your Title] -
Sample 22: Verification for Immigration Purposes
Date: [Date]
To Whom It May Concern:
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title]. This letter is for immigration purposes.
Sincerely,
[Your Name]
[Your Title] -
Sample 23: Verification with Leave of Absence
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] is currently on a [Type of Leave] leave of absence from [Company Name]. Their expected return date is [Return Date].
Sincerely,
[Your Name]
[Your Title] -
Sample 24: Verification with Last Known Email Address
Date: [Date]
To Whom It May Concern:
This letter verifies that [Employee Name] was employed at [Company Name] as a [Job Title]. Their last known email address is [Email Address].
Sincerely,
[Your Name]
[Your Title]
Conclusion
These 24 free employment verification letter samples provide a solid foundation for quickly and accurately responding to employment verification requests. Remember to customize each template to reflect the specific details of the employee’s employment history, and always prioritize accuracy and compliance with company policies and legal regulations. By using these resources responsibly, you can streamline the verification process and ensure a professional and efficient response.
