An employment verification letter, also known as a proof of employment letter, confirms an individual’s current or past employment with a company. These letters are often required by lenders, landlords, or other institutions as evidence of a stable income and employment history. Providing a well-written and accurate verification letter is crucial for employees seeking loans, renting apartments, or completing background checks. A clear and concise letter demonstrates professionalism and helps expedite the process for the employee.
This article offers 17 employment verification letter samples and templates to streamline your verification process. These templates cover various situations, including current and former employees, salary verification, and specific requests for information. Each sample is designed to be easily customizable to suit your specific needs. Using these templates can save time and ensure that your letters contain all the necessary information for a successful verification.
Employment Verification Letter Samples & Templates
Sample 1: Basic Employment Verification (Current Employee)
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed with [Company Name] as a [Job Title] since [Start Date].
Sincerely,
[Your Name]
[Your Title]
Sample 2: Employment Verification with Salary Information (Current Employee)
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed with [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is $[Annual Salary].
Sincerely,
[Your Name]
[Your Title]
Sample 3: Employment Verification (Former Employee)
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] was previously employed with [Company Name] as a [Job Title] from [Start Date] to [End Date].
Sincerely,
[Your Name]
[Your Title]
Sample 4: Detailed Employment Verification Letter
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter is to verify the employment of [Employee Name]. [He/She] is currently employed with [Company Name] as a [Job Title]. [His/Her] start date was [Start Date]. [His/Her] current annual salary is $[Annual Salary]. [He/She] works on a [Full-time/Part-time] basis.
Sincerely,
[Your Name]
[Your Title]
Sample 5: Employment Verification for Mortgage Application
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. Their current salary is $[Salary Amount] per [Pay Period]. They are a [Full-time/Part-time] employee. This information is being provided for their mortgage application.
Sincerely,
[Your Name]
[Your Title]
[Company Phone Number]
Sample 6: Simple Employment Verification Letter
[Date]
To Whom It May Concern:
This letter serves to confirm that [Employee Name] is employed by [Company Name] as a [Job Title]. They have been with the company since [Start Date].
Sincerely,
[Your Name]
[Your Title]
Sample 7: Verification with Performance Note (Optional)
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed with [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is $[Annual Salary]. [Optional: [Employee Name] is a valuable member of our team and consistently demonstrates [Positive Qualities]].
Sincerely,
[Your Name]
[Your Title]
Sample 8: Salary and Bonus Verification
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is $[Salary Amount]. They also received a bonus of $[Bonus Amount] in the last year.
Sincerely,
[Your Name]
[Your Title]
Sample 9: Verification of Employment Hours
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. They work an average of [Number] hours per week.
Sincerely,
[Your Name]
[Your Title]
Sample 10: Verification for Visa Application
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. Their annual salary is $[Salary Amount]. This information is provided in support of their visa application.
Sincerely,
[Your Name]
[Your Title]
Sample 11: Verification of Leave
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. They are currently on a [Type of Leave] leave from [Start Date] to [End Date] and are expected to return to work on [Return Date].
Sincerely,
[Your Name]
[Your Title]
Sample 12: Verification with Contact Information
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title] since [Start Date]. Their current annual salary is $[Salary Amount]. Please feel free to contact us at [Phone Number] or [Email Address] if you have any further questions.
Sincerely,
[Your Name]
[Your Title]
Sample 13: Employment Verification – Promotion
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed with [Company Name]. They were originally hired as a [Original Job Title] on [Start Date]. They were promoted to [New Job Title] on [Promotion Date], and their current annual salary is $[Salary Amount].
Sincerely,
[Your Name]
[Your Title]
Sample 14: Verification – No Longer Employed, Reason for Leaving (Optional)
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] was previously employed with [Company Name] as a [Job Title] from [Start Date] to [End Date]. [Optional: Their reason for leaving was [Reason for Leaving]].
Sincerely,
[Your Name]
[Your Title]
Sample 15: Verification – Confirming Role and Responsibilities
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed with [Company Name] as a [Job Title] since [Start Date]. In this role, they are responsible for [List Key Responsibilities – Example: managing client accounts, developing marketing strategies, and overseeing project execution].
Sincerely,
[Your Name]
[Your Title]
Sample 16: Verification for Government Assistance Programs
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed with [Company Name] as a [Job Title] since [Start Date]. Their gross monthly income is $[Gross Monthly Income]. This information is being provided to support their application for [Name of Government Assistance Program].
Sincerely,
[Your Name]
[Your Title]
Sample 17: Verification – Internship Confirmation
[Date]
[Recipient Name]
[Recipient Title]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] completed an internship with [Company Name] as a [Internship Title] from [Start Date] to [End Date]. During their internship, they gained experience in [List Key Skills/Experience Gained].
Sincerely,
[Your Name]
[Your Title]
These employment verification letter samples and templates provide a solid foundation for responding to verification requests efficiently and professionally. Remember to always verify the employee’s information and tailor the letter to the specific requirements of the request. Accuracy and promptness are key to ensuring a smooth process for all parties involved.
