An employment confirmation letter, also known as a verification of employment (VOE) letter, is a document used to verify that an individual is currently or was previously employed by a company. These letters are often requested by employees for various reasons, such as securing loans, renting apartments, or applying for other jobs. A well-written employment confirmation letter is crucial for providing accurate and professional verification. This article provides 21 sample letters to help you craft the perfect verification.
Key components of a standard employment confirmation letter include the employee’s full name, job title, dates of employment (start and end dates if applicable), current salary, and a contact person at the company who can be reached for further verification. The letter should be printed on company letterhead and signed by an authorized representative, such as a human resources manager or supervisor. Including these details ensures the letter serves its intended purpose and provides a clear and concise overview of the employee’s work history.
Below you’ll find a variety of sample employment confirmation letters, tailored to different scenarios. Whether you need to confirm current employment, previous employment, or specific salary information, these examples provide a solid starting point for creating your own letter. Remember to customize each template with accurate and up-to-date information to ensure its validity.
These samples cover different situations, providing guidance for confirming current employment, previous roles, or specific salary details. Adapt these samples to fit your specific needs and ensure the information is accurate and current.
Sample Letters:
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Sample 1: Basic Employment Confirmation
[Date]
[Recipient Name/Lender]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been employed with us since [Start Date].
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 2: Employment Confirmation with Salary
[Date]
[Recipient Name/Lender]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been employed with us since [Start Date]. Their current annual salary is [Salary Amount].
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 3: Confirmation of Past Employment
[Date]
To Whom It May Concern:
This letter serves as confirmation that [Employee Name] was employed at [Company Name] from [Start Date] to [End Date]. Their position was [Job Title].
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 4: Detailed Employment History
[Date]
[Recipient Name/Lender]
[Recipient Address]
Dear [Recipient Name],
This letter confirms the employment history of [Employee Name] at [Company Name]:
- Position: [Job Title]
- Start Date: [Start Date]
- End Date: [End Date] (If applicable)
- Current Salary: [Salary Amount] (If currently employed)
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 5: Confirmation with Performance Statement (Optional – use with caution)
[Date]
[Recipient Name/Lender]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been employed with us since [Start Date]. Their current annual salary is [Salary Amount]. During their employment, [Employee Name] has demonstrated [Positive Qualities/Achievements – keep it brief and factual].
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 6: Request from Government Agency
[Date]
[Government Agency Name]
[Government Agency Address]
To Whom It May Concern:
Regarding your request for employment verification for [Employee Name], this letter confirms that they are/were employed at [Company Name] as a [Job Title] from [Start Date] to [End Date (if applicable)]. Their current salary is [Salary].
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 7: Confirmation of Full-Time Employment
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter serves to confirm that [Employee Name] is a full-time employee at [Company Name], holding the position of [Job Title] since [Start Date].
Sincerely,
[Your Name]
[Your Title]
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Sample 8: Confirmation of Part-Time Employment
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter serves to confirm that [Employee Name] is a part-time employee at [Company Name], holding the position of [Job Title] since [Start Date]. Their average hours worked per week are [Number].
Sincerely,
[Your Name]
[Your Title]
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Sample 9: Confirmation including Bonus Information (Optional)
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as [Job Title] since [Start Date]. Their annual salary is [Salary]. They are also eligible for an annual bonus, the amount of which varies based on company and individual performance. The average bonus received over the past [Number] years has been [Bonus Amount/Percentage].
Sincerely,
[Your Name]
[Your Title]
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Sample 10: Confirmation with Future Employment Start Date (Conditional Offer)
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] has accepted a conditional offer of employment with [Company Name] as a [Job Title]. Their anticipated start date is [Start Date], contingent upon successful completion of [Background check/Drug test/etc.]. Their starting salary will be [Salary].
Sincerely,
[Your Name]
[Your Title]
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Sample 11: Employment Verification for Mortgage Application
[Date]
[Mortgage Company Name]
[Mortgage Company Address]
Dear [Mortgage Loan Officer Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been employed with us since [Start Date]. Their current annual salary is [Salary Amount]. We are providing this information to assist with their mortgage application.
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 12: Employment Verification for Apartment Rental
[Date]
[Apartment Complex Name]
[Apartment Complex Address]
Dear [Apartment Manager Name],
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title]. They have been with us since [Start Date]. Their current annual salary is [Salary Amount]. This information is provided to support their application for an apartment.
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 13: Employment Verification for Loan Application (Other than Mortgage)
[Date]
[Lender Name]
[Lender Address]
Dear [Loan Officer Name],
This letter serves as verification that [Employee Name] is currently employed at [Company Name] as a [Job Title]. Their employment began on [Start Date] and their current annual salary is [Salary Amount]. This information is for their loan application purposes.
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 14: Confirmation of Employment with Overtime Information (Optional)
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is employed at [Company Name] as [Job Title] since [Start Date]. Their annual salary is [Salary]. As a(n) [Exempt/Non-Exempt] employee, they [are/are not] eligible for overtime pay. Their average overtime pay per year is approximately [Overtime Amount] (This is an estimate based on past performance).
Sincerely,
[Your Name]
[Your Title]
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Sample 15: Confirmation Letter with Last Day of Employment Specified
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter serves as confirmation that [Employee Name] was employed with our company, [Company Name], in the position of [Job Title]. Their employment started on [Start Date] and concluded on [End Date].
Sincerely,
[Your Name]
[Your Title]
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Sample 16: Simple Employment Verification Letter with Contact Information
[Date]
To Whom It May Concern:
This letter confirms that [Employee Name] is employed at [Company Name] as a [Job Title], since [Start Date]. For any questions, you can reach me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Name]
[Your Title]
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Sample 17: Employment Verification with Statement of Good Standing (Use Carefully)
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been employed with us since [Start Date] and are currently in good standing with the company.
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 18: Letter for Employees on Leave (e.g., Maternity, Paternity, Medical)
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
This letter confirms that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been employed with us since [Start Date]. [Employee Name] is currently on [Type of Leave] leave, with an expected return date of [Return Date]. Their current salary is [Salary Amount].
Sincerely,
[Your Name]
[Your Title]
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Sample 19: Letter Confirming Employee is Eligible for Rehire
[Date]
To Whom It May Concern:
This letter confirms that [Employee Name] was previously employed by [Company Name] from [Start Date] to [End Date] as a [Job Title]. They left the company in good standing and are eligible for rehire should a suitable position become available.
Sincerely,
[Your Name]
[Your Title]
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Sample 20: Employment Confirmation for Visa Application
[Date]
[Embassy/Consulate Name]
[Embassy/Consulate Address]
To Whom It May Concern:
This letter is to confirm that [Employee Name] is currently employed at [Company Name] as a [Job Title]. They have been employed with us since [Start Date]. Their current annual salary is [Salary Amount]. This letter is provided in support of their visa application.
Please contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
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Sample 21: Generic Employment Confirmation Letter
[Date]
To Whom It May Concern:
This letter confirms that [Employee Name] is/was employed at [Company Name] as a [Job Title] from [Start Date] to [End Date (if applicable)].
Sincerely,
[Your Name]
[Your Title]
These employment confirmation letter samples provide a solid foundation for creating accurate and professional verification documents. Remember to always tailor the letter to the specific request and ensure all information is up-to-date and accurate. Utilizing these templates will help streamline the verification process and ensure compliance with company policies.
