A commercial invoice is a crucial document for international trade, acting as a bill of sale between the exporter and the importer. It provides essential information for customs clearance, including product details, quantities, values, and terms of sale. Creating a commercial invoice from scratch can be time-consuming and prone to errors. Luckily, numerous free and customizable templates are available to simplify the process and ensure accuracy. Utilizing these templates can save you time, reduce errors, and facilitate smoother international transactions.
This article provides a comprehensive list of 15 free commercial invoice templates that you can download and adapt to your specific needs. These templates come in various formats, including Word, Excel, and PDF, offering flexibility and compatibility with your existing software. Each template offers a structured layout, pre-defined fields, and formulas (where applicable) to guide you through the invoice creation process. We’ll highlight some key features and benefits of each, empowering you to choose the best template for your business.
15 Free Commercial Invoice Template Examples and Sample Letters
Template 1: Basic Commercial Invoice (Word)
Sample Letter Snippet:
Dear [Importer Name],
Please find enclosed our commercial invoice for the goods shipped on [Date].
The total amount due is $[Amount], payable within [Number] days.
Sincerely,
[Your Company Name]
Template 2: Detailed Commercial Invoice (Excel)
Sample Letter Snippet:
Enclosed, please find commercial invoice #[Invoice Number] for the shipment of [Goods] as per order #[Order Number].
We have included all relevant details, including unit prices, discounts, and shipping costs.
Kindly remit payment to [Bank Name] using the details provided below.
Regards,
[Your Company Contact Person]
Template 3: International Commercial Invoice (PDF – Editable)
Sample Letter Snippet:
We are pleased to submit our commercial invoice detailing the goods shipped to you.
This invoice is compliant with international trade regulations and includes all necessary information for customs clearance.
Should you require any clarification, please do not hesitate to contact us.
Best regards,
[Your Company Name]
Template 4: Simple Commercial Invoice (Word)
Sample Letter Snippet:
Attached is the commercial invoice for your recent order.
Please review the details and let us know if you have any questions.
Thank you for your business!
Sincerely,
[Your Company Sales Team]
Template 5: Commercial Invoice with Incoterms (Excel)
Sample Letter Snippet:
This commercial invoice includes the applicable Incoterm ([Incoterm]), which defines the responsibilities and costs associated with the shipment.
Please refer to the Incoterm for clarification on shipping terms.
We appreciate your continued patronage.
Sincerely,
[Your Company Logistics Department]
Template 6: Commercial Invoice with Packing List (Word)
Sample Letter Snippet:
This commercial invoice is accompanied by a packing list, which details the contents of each package.
Please ensure that the items received match the information on the packing list.
Thank you for your order.
Best,
[Your Company Customer Service]
Template 7: Pro Forma Commercial Invoice (PDF – Editable)
Sample Letter Snippet:
Enclosed is a Pro Forma Commercial Invoice for your review and approval.
This is an estimated invoice and the final invoice may vary slightly.
Please confirm your acceptance of the terms and conditions outlined in this document.
Kind regards,
[Your Company Name]
Template 8: Tax Invoice Commercial (Excel)
Sample Letter Snippet:
Attached is the tax invoice commercial with the necessary tax related details.
Payment including the tax can be done by the following method.
Kindly let us know if you have any other queries.
Best,
[Your Company Name]
Template 9: Standard Commercial Invoice (Word)
Sample Letter Snippet:
Attached is the standard commercial invoice that includes all the necessary fields.
Please verify and confirm once you have made the payment.
Kindly confirm back.
Thanks!
[Your Company Name]
Template 10: Customized Commercial Invoice (PDF – Editable)
Sample Letter Snippet:
Please find our customized commercial invoice where we can create custom values and pricing based on your requirements.
This will provide a detailed overview on the pricing.
Please let us know if any concerns.
Thanks!
[Your Company Name]
Template 11: Commercial Invoice Format (Word)
Sample Letter Snippet:
Attached is the commercial invoice format for your goods shipped on [Date].
Please review the payment details and let us know if any questions.
Sincerely,
[Your Company Sales Team]
Template 12: Commercial Invoice Layout (Excel)
Sample Letter Snippet:
Enclosed, please find commercial invoice layout for the shipment of [Goods] as per order #[Order Number].
We have included all relevant details, including unit prices, discounts, and shipping costs.
Regards,
[Your Company Contact Person]
Template 13: Commercial Invoice with HS Code (PDF – Editable)
Sample Letter Snippet:
We are pleased to submit our commercial invoice detailing the goods shipped to you.
This invoice includes HS code for customs clearance.
Should you require any clarification, please do not hesitate to contact us.
Best regards,
[Your Company Name]
Template 14: Printable Commercial Invoice (Word)
Sample Letter Snippet:
Attached is the printable commercial invoice for your recent order.
Please review the details and let us know if you have any questions.
Thank you for your business!
Sincerely,
[Your Company Sales Team]
Template 15: Blank Commercial Invoice (Excel)
Sample Letter Snippet:
Attached is the blank commercial invoice for your goods shipped on [Date].
We have included all relevant details for the bill of sale.
Sincerely,
[Your Company Logistics Department]
Conclusion: Choose the Right Commercial Invoice Template
Selecting the right commercial invoice template can significantly impact the efficiency and accuracy of your international trade operations. By utilizing the free templates discussed above, you can ensure that your invoices are compliant, professional, and contain all the necessary information for smooth customs clearance. Remember to customize the template to reflect your company branding and specific business needs. This will help you create a positive impression with your clients and avoid potential delays or complications in your international transactions.
