Writing a cancellation letter doesn’t have to be daunting. Whether you’re cancelling a gym membership, subscription box, insurance policy, or service contract, the key is to be clear, concise, and professional. A well-written cancellation letter ensures your request is processed smoothly and avoids any misunderstandings or unwanted charges. This article provides over 20 cancellation letter examples to help you find the perfect template for your specific needs.
The samples provided below are formatted to be easily customizable. Remember to replace the bracketed information (e.g., [Your Name], [Account Number]) with your own details. Include the date, your account number, and a brief explanation of why you are cancelling. Sending the letter via certified mail with return receipt requested is also a good practice, especially for important cancellations like contracts and insurance policies.
20 Cancellation Letter Samples
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Sample 1: General Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Company Name]
[Company Address]Subject: Cancellation of Subscription – Account [Account Number]
Dear [Contact Person or To Whom It May Concern],
Please accept this letter as notification that I wish to cancel my subscription to [Subscription Name], account number [Account Number]. I would like the cancellation to be effective immediately. Thank you for your services.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 2: Gym Membership Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Gym Name]
[Gym Address]Subject: Cancellation of Gym Membership – [Your Membership Number]
Dear [Gym Manager or To Whom It May Concern],
I am writing to request the cancellation of my gym membership, membership number [Your Membership Number]. I am cancelling due to [Reason for Cancellation – e.g., moving, financial reasons, etc.]. Please confirm the cancellation in writing. Thank you for your time.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 3: Insurance Policy Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Insurance Company Name]
[Insurance Company Address]Subject: Cancellation of Insurance Policy – Policy Number [Policy Number]
Dear [Insurance Company Representative or To Whom It May Concern],
I am writing to request the cancellation of my insurance policy, policy number [Policy Number]. I would like the cancellation to be effective as of [Date of Cancellation]. Please let me know what, if any, refund I am entitled to. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 4: Service Contract Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Service Provider Name]
[Service Provider Address]Subject: Cancellation of Service Contract – Contract Number [Contract Number]
Dear [Contact Person or To Whom It May Concern],
Please accept this letter as notification that I wish to cancel my service contract, contract number [Contract Number]. The effective date of cancellation should be [Date of Cancellation]. Please send confirmation of the cancellation and any outstanding balance owed. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 5: Order Cancellation (Before Shipment)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Company Name]
[Company Address]Subject: Order Cancellation – Order Number [Order Number]
Dear [Customer Service or To Whom It May Concern],
I am writing to cancel order number [Order Number], placed on [Date of Order]. Please confirm that the order has not yet shipped and that the cancellation has been processed. Please also confirm the refund process. Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 6: Magazine Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Magazine Name]
[Magazine Address]Subject: Cancellation of Magazine Subscription – Account Number [Account Number]
Dear [Subscription Department or To Whom It May Concern],
I am writing to request the cancellation of my magazine subscription, account number [Account Number]. Please cease all future issues and provide confirmation of the cancellation. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 7: Club Membership Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Club Name]
[Club Address]Subject: Cancellation of Club Membership – Membership Number [Membership Number]
Dear [Membership Coordinator or To Whom It May Concern],
Please accept this letter as notification that I wish to cancel my club membership, membership number [Membership Number]. I request that the cancellation be effective immediately. Please confirm the cancellation in writing. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 8: Online Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Service Provider Name]
[Service Provider Address]Subject: Cancellation of Online Service – Username [Your Username]
Dear [Customer Support or To Whom It May Concern],
I am writing to request the cancellation of my online service account, username [Your Username]. Please delete my account and all associated data. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 9: Contract Termination Due to Breach
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Company Name]
[Company Address]Subject: Termination of Contract – Contract Number [Contract Number] – Due to Breach
Dear [Contact Person or To Whom It May Concern],
Please be advised that I am terminating contract number [Contract Number] effective immediately due to a breach of contract as outlined in section [Relevant Section of Contract] of the agreement. The breach involves [brief description of breach]. All obligations under the contract are hereby terminated.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 10: Rental Agreement Termination (with Notice)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landlord’s Name]
[Landlord’s Address]Subject: Notice of Termination of Rental Agreement
Dear [Landlord’s Name],
This letter serves as formal notification that I will be vacating the property located at [Property Address] on [Date of Vacating], in accordance with the terms of our rental agreement requiring [Number] days’ notice. Please advise on the process for returning the keys and obtaining the security deposit.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 11: Cable TV Subscription Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Cable TV Company Name]
[Cable TV Company Address]Subject: Cancellation of Cable TV Subscription – Account Number [Account Number]
Dear [Customer Service or To Whom It May Concern],
I am writing to request the cancellation of my cable TV subscription, account number [Account Number]. Please schedule a time to return any equipment if necessary. I would like the cancellation to be effective immediately. Thank you for your services.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 12: Internet Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Internet Service Provider Name]
[Internet Service Provider Address]Subject: Cancellation of Internet Service – Account Number [Account Number]
Dear [Customer Service or To Whom It May Concern],
Please accept this letter as notification that I wish to cancel my internet service, account number [Account Number]. I would like the cancellation to be effective immediately. Please advise on the process for returning any equipment if necessary. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 13: Auto Insurance Policy Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Insurance Company Name]
[Insurance Company Address]Subject: Cancellation of Auto Insurance Policy – Policy Number [Policy Number]
Dear [Insurance Company Representative or To Whom It May Concern],
I am writing to request the cancellation of my auto insurance policy, policy number [Policy Number]. I would like the cancellation to be effective as of [Date of Cancellation]. Please let me know what, if any, refund I am entitled to. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 14: Home Insurance Policy Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Insurance Company Name]
[Insurance Company Address]Subject: Cancellation of Home Insurance Policy – Policy Number [Policy Number]
Dear [Insurance Company Representative or To Whom It May Concern],
I am writing to request the cancellation of my home insurance policy, policy number [Policy Number]. I would like the cancellation to be effective as of [Date of Cancellation]. Please let me know what, if any, refund I am entitled to. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 15: Mobile Phone Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Mobile Phone Company Name]
[Mobile Phone Company Address]Subject: Cancellation of Mobile Phone Service – Account Number [Account Number]
Dear [Customer Service or To Whom It May Concern],
I am writing to request the cancellation of my mobile phone service, account number [Account Number]. Please disconnect the service and send a final bill. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 16: Security System Monitoring Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Security Company Name]
[Security Company Address]Subject: Cancellation of Security System Monitoring Service – Account Number [Account Number]
Dear [Customer Service or To Whom It May Concern],
I am writing to request the cancellation of my security system monitoring service, account number [Account Number]. Please schedule a time to remove any equipment if necessary. I would like the cancellation to be effective immediately. Thank you for your services.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 17: Professional Service Cancellation (e.g., Legal, Accounting)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Professional’s Name]
[Professional’s Address]Subject: Termination of Professional Services
Dear [Professional’s Name],
This letter serves as formal notification that I am terminating your professional services effective immediately. Please forward any remaining documents related to my case/account to my address. I request a final invoice for services rendered. Thank you.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 18: Childcare Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Childcare Provider Name]
[Childcare Provider Address]Subject: Cancellation of Childcare Services
Dear [Childcare Provider Name],
This letter serves as formal notification that I am terminating childcare services for [Child’s Name] effective [Date]. Thank you for your services.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 19: Landscaping Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Landscaping Company Name]
[Landscaping Company Address]Subject: Cancellation of Landscaping Services
Dear [Landscaping Company Name],
This letter serves as formal notification that I am terminating landscaping services effective [Date]. Thank you for your services.
Sincerely,
[Your Signature]
[Your Typed Name] -
Sample 20: Pest Control Service Cancellation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address][Date]
[Pest Control Company Name]
[Pest Control Company Address]Subject: Cancellation of Pest Control Services
Dear [Pest Control Company Name],
This letter serves as formal notification that I am terminating pest control services effective [Date]. Thank you for your services.
Sincerely,
[Your Signature]
[Your Typed Name]
By using these cancellation letter templates as a guide, you can confidently and professionally manage your service and subscription cancellations. Remember to always keep a copy of the letter for your records and send it via a method that provides proof of delivery, especially when dealing with important contracts or financial obligations. A clear and concise letter will help ensure a smooth and hassle-free cancellation process.
