Resigning from a job is a crucial professional step. A well-crafted resignation letter ensures a smooth transition and maintains a positive relationship with your employer. It’s a formal communication that should be clear, concise, and respectful. This article provides 22 basic resignation letter samples to help you create a letter that reflects your professionalism and gratitude for the opportunity.
Each sample below provides a slightly different wording and emphasis. Remember to tailor the selected sample to your specific situation and company culture. Always include your last day of employment, express gratitude for the opportunity, and offer your assistance during the transition period. Proofread carefully before submitting your resignation.
These templates are designed to be simple and straightforward, suitable for various positions and employment durations. Whether you’re seeking a no-frills approach or a slightly more personalized touch, you’ll find a resignation letter sample that fits your needs. Replacing these values with yours will help you create an effective resignation letter.
Consider your relationship with your manager and colleagues when choosing a resignation letter style. A positive and professional tone is always recommended. Maintaining a good reputation even as you leave can be beneficial for future career opportunities. Choose the sample that feels the most authentic to you and adapt it accordingly.
22 Basic Resignation Letter Samples
Sample 1: Simple Resignation
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position] with [Company Name], effective [Your Last Day].
Thank you for the opportunity to work here.
Sincerely,
[Your Name]
Sample 2: Resignation with Gratitude
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name], effective [Your Last Day].
I am grateful for the opportunity to have worked here for the past [Number] years.
Sincerely,
[Your Name]
Sample 3: Standard Resignation Letter
Dear [Manager’s Name],
This letter serves as formal notification that I am resigning from my position as [Your Position] with [Company Name]. My last day of employment will be [Your Last Day].
Thank you for the opportunities and experiences I have gained during my time here.
Sincerely,
[Your Name]
Sample 4: Resignation with Offer to Help
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day].
I am happy to assist in the transition process to ensure a smooth handover.
Sincerely,
[Your Name]
Sample 5: Basic and Formal
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] with [Company Name], effective two weeks from today.
Thank you for the opportunity.
Respectfully,
[Your Name]
Sample 6: With Reason (Optional – use with caution)
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Your Position], effective [Your Last Day]. I am leaving to pursue [brief, optional reason – e.g., a new opportunity].
Thank you for the experience.
Sincerely,
[Your Name]
Sample 7: Short and Sweet
Dear [Manager’s Name],
Please accept this as notice that I am resigning my position, effective [Your Last Day].
Thank you!
[Your Name]
Sample 8: Slightly More Personal
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Your Last Day].
I have appreciated my time here.
Sincerely,
[Your Name]
Sample 9: Focus on Future Plans (Briefly)
Dear [Manager’s Name],
This letter is to formally notify you that I am resigning from my position as [Your Position], with my last day being [Your Last Day]. I will be [Briefly mention future plans – e.g., pursuing further education].
Thank you for the opportunity.
Sincerely,
[Your Name]
Sample 10: Emphasizing Learned Skills
Dear [Manager’s Name],
I am writing to resign from my position as [Your Position], effective [Your Last Day]. I have learned a great deal during my time here.
Sincerely,
[Your Name]
Sample 11: For Entry-Level Position
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day]. Thank you for giving me my first opportunity.
Sincerely,
[Your Name]
Sample 12: For Part-Time Position
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my part-time position as [Your Position], with my last day of employment being [Your Last Day]. Thank you for the flexible schedule.
Sincerely,
[Your Name]
Sample 13: For Contract Position
Dear [Manager’s Name],
I am writing to inform you that I will not be renewing my contract as [Your Position], with the conclusion of my current contract term on [Your Last Day].
Sincerely,
[Your Name]
Sample 14: Offer of Support
Dear [Manager’s Name],
Please accept this as notification that I am resigning from my position as [Your Position], effective [Your Last Day]. I’d be happy to assist in the transition.
Sincerely,
[Your Name]
Sample 15: Formal tone
Dear [Manager’s Name],
I am writing to formally tender my resignation from the position of [Your Position] at [Company Name], effective [Your Last Day].
Sincerely,
[Your Name]
Sample 16: Letter stating reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from the post of [Your Position] at [Company Name], effective [Your Last Day]. I am leaving for better opportunity in another company.
Sincerely,
[Your Name]
Sample 17: Stating for health reason
Dear [Manager’s Name],
I am writing to inform you of my resignation from the post of [Your Position] at [Company Name], effective [Your Last Day]. I am leaving for health reason.
Sincerely,
[Your Name]
Sample 18: Letter for maternity reason
Dear [Manager’s Name],
I am writing to inform you of my resignation from the post of [Your Position] at [Company Name], effective [Your Last Day]. I am leaving for maternity leave reason.
Sincerely,
[Your Name]
Sample 19: Offer for recommendation
Dear [Manager’s Name],
I am writing to inform you of my resignation from the post of [Your Position] at [Company Name], effective [Your Last Day]. If you need my recommendation, please contact me.
Sincerely,
[Your Name]
Sample 20: Gratitude and Offer to Help
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day]. I am grateful for the opportunities and would be happy to assist with the transition.
Sincerely,
[Your Name]
Sample 21: With specific skills to use
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day]. I am confident your successor will use my skills.
Sincerely,
[Your Name]
Sample 22: Basic for fresh graduate
Dear [Manager’s Name],
Please accept this letter as notification that I am resigning from my position as [Your Position], effective [Your Last Day]. Thank you for opportunity to guide my career.
Sincerely,
[Your Name]
Conclusion
Choosing the right resignation letter is essential for a smooth and professional departure. These 22 basic samples offer a range of options to suit your individual circumstances. Remember to personalize the chosen template to reflect your specific situation and maintain a positive and respectful tone. A well-written resignation letter leaves a lasting positive impression and can be a valuable asset for your future career.
